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The last phase of the software engineering lifecycle, operation and maintenance, often takes the majority of life cycle funds. It is therefore prudent to possess software maintenance plans and procedures to contain life cycle costs, and to operate an efficient organization. Software Engineering Process Technology (SEPT) in conjunction with the noted Software Maintenance expert Thomas Pigoski has developed this template for a Software Maintenance Plan to aid the software engineer in implementing software maintenance requirements. This template is easy to use, self-explanatory, and does not require expensive training or extensive experience. About Software Maintenance Software maintenance is the totality of activities required to provide cost-effective support to a software system. Activities are performed during the pre-delivery stage as well as the post-delivery stage. Pre-delivery activities include planning for post-delivery operations, supportability, and logistics determination. Post-delivery activities include software modification, training, and operating a help desk. How to use this Document This document is designed to aid a person with limited knowledge of software maintenance requirements and methods to plan for software maintenance of a project or system. This template may be applied to manual or automated (computer processes) methods and can be easily implemented by one or more persons. It is applicable to small, highly critical 10-line software programs and to programs over 1 million lines of code. Organizational Requirements Maintenance is performed by the developer, a separate maintainer, or by a third-party organization. It is important that the organization responsible for maintenance be identified in writing with full responsibilities. The Maintenance Plan accomplishes this. The maintainer should develop the Maintenance Plan as well as the supporting procedures.http://www.gymostrov.cz/gymostrov/userfiles/buick-park-avenue-1995-owners-manual.xml Since software maintenance activities invoke the use of organizational resources, it is recommended that the highest level of management in the organization approves of this undertaking and approves the final version of the plan and the procedures. Other functions that should also review and approve this plan include Software Quality Assurance, Software Engineering, Software Testing, Project Management (when applicable), the organization s Software Configuration Management Function (when applicable), and the customer (when applicable). The text can also be modified for requirements and guidance to meet organizational needs, and unique environments. It is not a requirement to use the paragraph numbers contained in this document and additional comments are encouraged whenever appropriate to fully comply with an organizations specific requirements. This template is applicable to all types of software from information technology, commercial, scientific, and other non-business applications (such as creating a complex web site). The user of this template should spell out all of the issues that are prevailing regarding the need for software maintenance prior to tailoring the template to ascertain that all such organizational issues are addressed. Standards and Specifications may be procured through SEPT at Reference Books Practical Software Maintenance: Best Practices for Managing Your Software Investment, Thomas M. Pigoski, John Wiley and Sons, New York, To order this book click on to Guide to Software Engineering Standards and Specifications, S. Magee and L Tripp. Artech House, To order this book click on to Warranties and Liability SEPT makes no warranties, implied or stated with respect to this template and it is provided on an as is basis. SEPT will have no liability for any indirect, incidental, special or consequential damages or any loss of revenue or profits arising under, or with respect to the use of this document.http://schlammatlas.de/en/node/17868 It is highly recommended, however, that such doctrine be summarized in the plan as illustrated below. 5.1 Introduction This section describes the system to be supported and identifies the initial status of the system. Complete identification of the system should include formal and common names, nomenclature, identification number and system abbreviations. Subsystems and interfacing systems should be identified. This plan describes the processes and procedures necessary to provide software maintenance for the XYZ system. System XYZ, Version 1.0 is being developed by the Software Development of Company ABC and the Software Maintenance Department of Company ABC will perform all software maintenance functions. NOTE: If the developer will perform maintenance, the following would be used. The Software Development Department of Company ABC is developing SYSTEM XYZ Version 1.0. Software maintenance will also be performed by the Software Development Department. NOTE: If maintenance were outsourced to another company, the following would be used. System XYZ, Version 1.0 is being developed by Company ABC and will transition to Company DEF for software maintenance support. System XYZ contains subsystems COLLECTION, PROCESSING, and REPORTING. System XYZ interfaces with systems QRS and STU. This plan details the activities required and specifies the various responsibilities in order to provide software maintenance for System XYZ System. Describe the mission of the system to include mission need and employment. Identify interoperability requirements. Describe system functions. Describe the system to include descriptions of: system architecture, components and interfaces; hardware and software. System XYZ provides payroll processing for a small business. It provides input to a third party payroll company called ADP Inc. The data provided must be in a format compatible with ADP Inc.Identify the initial status of the system. System XYZ is under development and replaces System XY.https://www.accessoriperdisabili.com/images/brno-581-manual.pdf System XY is a semi-automated system that is not integrated into corporate operations. System XYZ will provide that integration and additional functionality Support. Describe why support is needed. System XYZ has a projected life of 3 years. During that period, corrections and enhancements will be required. Corrective maintenance will accommodate latent defects as reported by users. Enhancements, or As a result, maintenance support is required Maintainer. Identify the maintainer. The maintainer for System XYZ is the Software Maintenance Department of the ABC Company. (NOTE: or the Software Maintenance Department of the DEF company if maintenance is provided by an outside source. Or the Software Development Department if there is no transition to a separate maintenance organization.) Contracts. Describe any contractual protocols between customer and supplier. The Software Development Department of Company ABC has a signed Memorandum of Agreement with the Software Maintenance Department of Company ABC to provide software maintenance for system XYZ. Through a Configuration Control Board (CCB), agreement will be reached on what corrections and enhancements will be provided in the next release. Emergency support is on an hourly basis. NOTE: For outside support use the following: Company ABC has a signed Memorandum of Agreement with Company DEF to provide software maintenance for system XYZ. Through a Configuration Control Board, agreement will be reached on which corrections and enhancements will be provided in the next release. Emergency support is on an hourly basis. 5.2 Maintenance Concept Describe the concept. The maintenance concept addresses: The scope of software maintenance; the tailoring of the post-delivery process; the designation of who will provide maintenance; and an estimate of life-cycle costs. The customer should develop it early in the development effort with help from the maintainer.http://www.goataxiservice.com/wp-content/plugins/formcraft/file-upload/server/content/files/16289aa229afdb---canon-eos-300x-manuale.pdf Defining the scope of maintenance helps the customer determine exactly how much support the maintainer will give to the customer. Scope relates to how responsive the maintainer will be to the users. The maintenance concept also addresses the activities of post-delivery software maintenance. Different organizations often perform different activities in the postdelivery process. An early attempt should be made to identify these organizations and to document them in the maintenance concept. In many cases, a separate maintenance organization performs the maintenance functions. Figuring out who or which maintenance organization should perform maintenance for a particular system involves many factors. If the system only has a lifespan of two years, perhaps the developer should maintain it Concept. Responsiveness to the user community is the primary consideration in determining the scope of software maintenance. The scope of software maintenance should be tailored to satisfy operational response requirements. Scope relates to how responsive the Maintainer will be to proposed changes. For example, a full scope software maintenance concept suggests that the Maintainer will provide full support for the entire deployment phase. This includes responding to all approved software change categories (i.e., corrections and enhancements) within a reasonable period. Software maintenance concepts that limit the scope of software maintenance are referred to as Limited scope concepts limit the support period, the support level, or both. The Software Maintenance objective for System XYZ is to release two operational versions during each year. The Configuration Control Board will determine the target dates and the content of each release. Support for Version 1.0 will be limited to priority one (cannot operate the system) corrective actions. All other problems will be saved and included in the next release. All enhancements will be held until a scheduled release Level of support.da-kong.com/userfiles/bottle-label-applicator-manual.pdf Describe the level of support for the system. Support will be provided for 3 years and will include support for two major releases each year. All corrective and enhancements approved by the Configuration Control Board will be included in releases. Tracking of all change requests is required. A Help Desk will be maintained and technical support will be provided as needed Support period. Describe the support period from pre-delivery to post-delivery support. The maintainer will provide support during the development phase. This support will be on an on-call basis to review requirements, plans, etc. The post-delivery support period will be 3 years Tailoring the maintenance process. Tailor the maintenance process by referring to the maintainer s software maintenance process manual. Software Maintenance for System XYZ will be performed in accordance with Company ABC s Organization Software Maintenance Process Manual. Or, for outside support, in accordance with Company DEF s Software Maintenance Process Manual. As an example, System XYZ may not require sections 3.3, 3.4 and 3.5 of the Process Manual. Thus, the following might be used. Specific activities tailored out for System XYZ are items: 3.3, 3.4, and 3.5 of the Organization Software Maintenance Process Manual. 5.3 Organization and Maintenance Activities Once the maintenance organization, i.e., the maintainer, is identified, the specific maintenance activities are specified. General software engineering activities are performed during pre-delivery and post-delivery. The role of the user is defined as well as any interfaces with other organizations.https://stroynerud-sm.ru/wp-content/plugins/formcraft/file-upload/server/content/files/16289aa2711ded---Canon-eos-3-manual-espa-ol.pdf Guidance for Industry, FDA Reviewers and Compliance on Off-The-Shelf Software Use in Medical Devices This is the controlling document for managing a software project, and it HUD s Controls Over Selected Configuration Management Activities Need Improvement This document may contain IBM Global Services Addendum zu Kapitel 13 Definition: What is software configuration Oracle and Java are registered trademarks of Oracle Approval CISSCO Program Director PCI Policy Compliance Information Shield Page 1 Project Name. Feasibility Study Report. September 2002 U. S. DEPARTMENT OF ENERGY All rights reserved. Document Date: July 19, 2007 Information in this document: (i) is provided for informational DESIGN Expertise, technologies, tools and ideas Business environments, regulation, expansion and obsolescence are drivers that Best Practices for Managing State Information Technology Projects What is Software Configuration Management. Why Software Configuration Management? General Tailoring Guidelines This A Model DRAFT. December 1996 It applies to ecopy Business Automation Services Harold Halbleib has a degree in Electrical Engineering CRYPTOCard Software Engineering Management All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted The SDLC process consists of seven tailored phases that help To use this website, you must agree to our Privacy Policy, including cookie policy. Studies University Integral Field Spectrograph (NIFS). Maintenance Manual. This will include things such as: Controller Routines Controller Routines Database Routines Database Classes Requirements VxWorks build configuration. Software This will generate the EPICS databases,Databases Positions Controller IOC Controller IOC Interface Controller Interface Controller Mechanisms Controller Mechanisms Level Malfunctions, and Emergencies ADL Files. The traditional approach often results in missing or poor quality information in varying formats.http://hoffmanowska.pl/wp-content/plugins/formcraft/file-upload/server/content/files/16289aa372dc27---canon-eos-350d-camera-manual.pdf This contributes to lengthy and costly project delays. From project commencement your manuals can be configured to meet your contractual and owner’s asset management requirements. Project managers and owners can check and approve content before handover. Select maintenance schedules from included industry standards or create your own. Asset registers can be bulk imported and exported Asset Registers can be customised to match your asset system including attribute and validation requirements QA and approval Preview and mark-up your documents online. Track the progress and status of content via the chart reports. Provide feedback, create tasks and set due dates. Simple workflow content approval process. Data outputs are fit for asset management systems. Find out more about MPlan here. WebFM has been the delivery tool that has allowed me to do that across my last three projects, which have spanned Defence, Transport and a Public Private Partnership sectors each of which had their own complexities. WebFM was dynamic, flexible and progressive enough that it could fit each individual project. I cannot recommend highly enough. Managing large volumes of project-critical information becomes incredibly accurate and effortless, whether you’re in Australia, America, UAE, or anywhere else in the world. This makes both the handover and ongoing maintenance easier on the construction company, project team and facility manager. O and M Manual Template Software for asset handover saves time and money. Planning for asset handover ensures the avoidance of disputes or claims while minimizing any reputation damage. You want to do this according to the legal requirements to avoid problems at customs or to decrease liability. We have developed a operation and maintenance manual template to make it happen.cysasdo.com/geektic/files/bottle-jack-user-manual.pdf You can use the template to create an operation and maintenance manual that complies with the CE marking requirements, the Machinery Directive, the EN 820179 standard for User Instructions and the ANSI Z535.6 for Safety Messages. So if you are not satisfied for any reason, just let us know and we’ll refund your money. As we believe that our product really helps you to create better instructions, we don’t think it’ll come to that. But as soon as you have any doubts whether our technical documentation template is the right fit for you, just put your mind at ease. We will help you to get the results you want, or we will give you your money back! The operation and maintenance manual informs the user about risks that still persist, despite the adoption of measures for inherent safe design, safeguarding and complementary protection. Failure to warn the user properly can make the manufacturer liable in case of any accidents. The User Manual Template is an MS Word file that contains all mandatory elements, as required by CE marking and other relevant European product safety directives, to create your own compliant machine operation and maintenance manual for the EU market. The Machine User Manual Template contains all these mandatory elements that are placed in the right position, so you know exactly what to add and where to add it in order to create a compliant manual. Besides CE marking directives, other directives might apply to your product, such as the WEEE, REACH, packaging or battery directive. These directives also give requirements on the information that needs to be provided with the product, mostly related to safe disposal. The User Manual Template contains ready-to-use texts to comply with these requirements. Director HANNETSIt contains all the information you need to create your own compliant manuals, so you don’t have to outsource this. It is such a time saver!”This was a daunting task for us. The Operation and Maintenance Manual Template provides us all relevant information so we can create compliant instructions and decrease our liability.”The standard has been harmonised by the EU, which means that by applying the standard you create the highest level of presumption of conformity with the Essential Requirements of the Directives. The User Manual Template contains all elements as provided by the 82079 that can be easily adjusted to your own needs. The table of contents of the User Manual Template is based on the content requirements as given by this internationally recognised standard. The ANSI Z535.6 also describes the formatting of these, but also gives requirements on when to use which warning level, where to place safety messages throughout the manual and how to use words like shall, could and may. The User Manual Template has adopted the requirements from this standard, so you will be able to create compliant safety instructions. To open our files you need Microsoft Word. So if there is any reason that you are not satisfied, just let us know and we’ll refund your money. As we think that our product really helps you to create better documentation, we don’t think it’ll come to that. But as soon as you have any doubts whether our product is the right fit for you, just put your mind at ease. We will help you to get the results you want, or we will give you your money back! We will tell you what elements should be in the manual, how to comply with directives and standards and even provide you with ready-to-use legal texts, but in the end you are responsible for full compliance. There are hundreds of thousands of different products out there and they all come with different risks. So it is impossible to create a template that includes all warnings for all products for example. However, we do tell you HOW you should include your specific product information in order to achieve compliance. Besides that we have included many elements for the main product groups and requirements from standards like the ANSI Z535.6 and IEC 82079-1:2012. If you haven’t received an email after some time, please check your spam folder and junk mail. It might be in there. If you haven’t white listed us yet, please make sure you do so if you want to receive our updates on legislation changes, sample instruction manuals and other relevant stuff. Once part of our community, we send you updates on relevant changes. Here’s what they have to say. Customers See how our amazing customers have found success with UpKeep. UpKeep Edge Real time IIoT sensors for real time remote condition monitoring of your assets. Capabilities Integrations Automate your processes. Save time. Turn data into action. Work Order Management Supercharge productivity with mobile work orders. Request Management Master your requests with advanced planning and scheduling. Preventative Maintenance Stay on top of maintenance schedules for every asset. FEATURED READS SAP Integration is Live. Read Article 2021 State of Maintenance Survey Results View Webinar Solutions By Solution Asset Management Supercharge productivity with mobile work orders. Preventive Maintenance Reduce interruptions and manage requests with a single portal. Facility Management Reduce parts costs with an accurate inventory count. Property Management Stay on top of maintenance schedules for every asset. Inventory Management Standardize your maintenance with itemized tasks. Maintenance Glossary Definitions of the ever-expanding vocabulary of maintenance. Academy Get all you need to know to be a Maintenance Professional. Support Get the support you need with the UpKeep app. Community Get connected with other Maintenance Professionals. Event Center Get to know us in real life, or over our live webinars. Maintenance Tools QR Code Generator Generate your own unique QR code with our generator. Maintenance Calculator A quick tool to help you understand the cost of maintenance. ROI Calculator Want to know how much you can save with UpKeep. Pricing Sign In Schedule a demo Learning Overview Types of Maintenance Overview What is Corrective Maintenance Compare Preventive Maintenance vs. Reliability-Centered Maintenance Periodic Maintenance - What Is It What Is Planned Maintenance Condition-Based Maintenance (CBM) Explained Deferred Maintenance Explained Predictive Maintenance Tools and Technology Precision Maintenance What Is Ultrasound Analysis (UA) What is Fleet Maintenance Breakdown Maintenance How to Choose a Maintenance Strategy Emergency Maintenance Infrared Analysis Oil Analysis How to Create a Predictive Maintenance Program Predictive Maintenance Proactive Maintenance Reactive Maintenance What is Reliability Centered Maintenance (RCM) Routine Maintenance Run-To-Failure (RTF) Maintenance Explained Scheduled Maintenance Total Productive Maintenance Vibration Analysis Compare Maintenance Types Overview Compare Run to Failure vs Breakdown Maintenance Compare Preventive vs Breakdown Maintenance Compare Predictive vs Condition-Based Maintenance Compare Planned vs Scheduled Maintenance Compare Corrective vs Emergency Maintenance Compare Different Types of Maintenance Preventive vs. An operation and maintenance manual is a comprehensive document that provides all the details necessary about a physical plant as well as individual pieces of equipment to help the maintenance staff keep everything running smoothly. Overview As soon as a company gets large enough to have some standard operating procedures and requires different team members to be responsible for separate tasks, it could benefit from an operations and maintenance manual. In the case of a small company, this may be very brief. However, the advantage of starting early is that you won’t have to invest a lot of time upfront. But you will have a core to build on as you add operating procedures in the future. For medium- and larger-size companies, an operations and maintenance manual is even more critical because so many more people and processes are involved. First, inefficiency multiplies quickly as a company grows. Every time an employee needs to perform a new task, there might be mini-training happening over and over. Second, without a manual, you can lose the consistency of work. Different employees can complete the same job in inconsistent ways. And, finally, a lack of documented procedures can result in workplace errors, accidents, or injuries that can cost the company a significant amount of money. Components of an operation and maintenance manual A comprehensive operations and maintenance manual have several common parts: Overview: This section provides a general overview of the physical plant being discussed as well as the components covered in the manual. It includes personnel information, organizational charts, company history, or other background information. Physical building: This section details important information about one specific facility. Ideally, this information is collected during the construction of the facility itself and contains floor plans, building materials, finish data, building code and specification information, and site survey. Operating procedures: A comprehensive, detailed explanation of all major operating procedures should be documented so that a new employee can learn quickly and a seasoned technician can double-check work. Maintenance procedures: The preventive and corrective maintenance programs should be explained thoroughly including schedules, procedures, responsibilities, trouble-shooting and test requirements. Emergency procedures: It’s important to think through emergency situations before they happen because it can be difficult to remember details in the middle of a chaotic situation. This section outlines all the people, steps, agencies, and other organizations that need to be notified as well as a primer on how to handle crisis communications internally and externally. How to create an operation and maintenance manual The challenge with creating a usable operations and maintenance manual is to make it comprehensive without being boring. Put some thought into planning the manual so it can really impact your bottom line in the long run with increased efficiency and organization. Select a platform. With today’s technology, you should be able to find a platform that allows you to continue to update and change your operation and maintenance manual as needed. Printed manuals or even ones written in word processing documents are very difficult to update. You also run the risk of outdated manuals floating around the organization. Instead, look for software or templates for manuals that can serve as a platform and a starting point. Create a consistent, easy-to-read layout. You’ll want your manual to be easy to scan, and you’ll want your employees to be able to locate needed sections quickly. By ensuring consistency throughout, you will make the manual more valuable to all its users. Involve managers in manual development. Be sure to ask your front-line managers for input when actually creating the guts of your operation and maintenance manual. They are the ones fielding the questions and seeing inefficiencies and errors so you want to understand what they deem as most important to communicate. If they are involved in the creation of the manual, they will be more invested and help encourage their use and improvement. Encourage suggestions and improvement. Be sure to solicit feedback, especially in the early days of manual usage. As employees turn to this resource, they will have additional questions or suggestions.