sap erp financials users guide heinz forsthuber
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sap erp financials users guide heinz forsthuberIt guides you through the various financial accounting functions step-by-step: documents, account reports, special postings, automatic procedures, accounts receivable accounting, accounts payable accounting, general ledger accounting, closing operations, and asset accounting. Maximize your daily tasks by employing numerous tips and tricks. We'll e-mail you with an estimated delivery date as soon as we have more information. Your account will only be charged when we ship the item. Additional terms apply.Our payment security system encrypts your information during transmission. We don’t share your credit card details with third-party sellers, and we don’t sell your information to others. Please try again.Please try again.Please try again. Please try your request again later. It guides you through the various Financial Accounting functions step-by-step: documents, account reports, special postings, automatic procedures, accounts receivable accounting, accounts payable accounting, general ledger accounting, closing operations, and asset accounting. Numerous tips and tricks designed to help maximize your daily work are included throughout. Highlights: General Ledger Accounting Accounts Receivable Accounting Accounts Payable Accounting Asset Accounting Bank Accounting Closing Operations Overview of the Innovations in SAP FI 6.0 Then you can start reading Kindle books on your smartphone, tablet, or computer - no Kindle device required. Full content visible, double tap to read brief content. Videos Help others learn more about this product by uploading a video. Upload video To calculate the overall star rating and percentage breakdown by star, we don’t use a simple average. Instead, our system considers things like how recent a review is and if the reviewer bought the item on Amazon. It also analyzes reviews to verify trustworthiness. Please try again later. Hakan Olmez 5.0 out of 5 stars That's the conclusion I've come to after struggling through several titles.http://hylimusic.com/fckeditor/editor/filemanager/connectors/php/userfiles/briggs-u0026-stratton-675-series-engine-190cc-manual.xml
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This book is no exception. Looking through the TOC, one gets genuinely excited about what a trove of information awaits them. Then, after reading the topic, one feels gunuinely let-down. This book surely covers a lot of topics - but never ever does it get you to a level where you feel you understand it. Never enough context presented to get you into the thick of the matter. Another thing that drives me bonkers is the use of screen illustrations without telling the reader how to get to those screens. You have to find the SPRO path in the back of the book. A simple reference to the transaction code would just do wonders. Here's how I use the typical SAP Press book. I read it (struggling to keep awake, usually), and as I'm reading I create an outline. Tiring, troublesome, and time-consuming.sometimes just like SAP!Good price for the value. Written especially for usersBy clicking download, a new tab will open to start the export process. The process may take a few minutes but once it finishes a file will be downloaded on your browser so please do not close the new tab. Download. By using our website you agree to our use of cookies. It guides users through the various Financial Accounting functions step-by-step: documents, account reports, special postings, automatic procedures, accounts receivable accounting, accounts payable accounting, general ledger accounting, closing operations, and asset accounting. Whether you are already an experienced user, or new to the world of SAP ERP Financials, you are guaranteed to find volumes of useful tips and tricks designed to help maximize your daily work. Comprehensive coverage of SAP ERP Financials: Learn how to make the best use of SAP ERP Financials in your daily work with comprehensive coverage of SAP General Ledger and much more. Tips and tricks for daily work: Maximize your time and avoid mistakes with numerous tips and tricks designed to help you get the most out of common tasks, features and programs.http://www.priom.com.br/userfiles/briggs-u0026-stratton-98902-manual.xml Step-by-step walkthroughs: Master even the most complex functions in SAP ERP Financials using step-by-step walkthroughs enhanced with screenshots and sample scenarios. Up-to-date for SAP ERP 6.0: Understand and leverage the new features in SAP ERP Financials and SAP Financial Supply Chain Management (FSCM). Helpful additional resources: Pinpoint the answers you need immediately in the detailed appendices, which include menu paths, a full glossary, and a complete index. show more Currently, he works as an SAP in-house consultant in the public sector and is in charge of the FI, CO, and MM modules. Additionally, he is responsible for archiving and the user administration. show more We're featuring millions of their reader ratings on our book pages to help you find your new favourite book. Our library is the biggest of these that have literally hundreds of thousands of different products represented. I get my most wanted eBook Many thanks If there is a survey it only takes 5 minutes, try any survey which works for you. It guides you through the various Financial Accounting functions step-by-step: documents, account reports, special postings, automatic procedures, accounts receivable accounting, accounts payable accounting, general ledger accounting, closing operations, and asset accounting. Highlights: General Ledger Accounting Accounts Receivable Accounting Accounts Payable Accounting Asset Accounting Bank Accounting Closing Operations Overview of the Innovations in SAP FI 6.0 Since 2003 he works in the area of Financials at SAP. All Rights Reserved. We'll e-mail you with an estimated delivery date as soon as we have more information.Please try again.Please try again.Additional terms apply.Warranty may not be valid in the UAE.http://www.jfvtransports.com/home/content/how-shave-your-pubes-manual-razor It guides users through the various Financial Accounting functions step-by-step: documents, account reports, special postings, automatic procedures, accounts receivable accounting, accounts payable accounting, general ledger accounting, closing operations, and asset accounting. Helpful additional resources: Pinpoint the answers you need immediately in the detailed appendices, which include menu paths, a full glossary, and a complete index. Warranty may not be valid in the UAE. To calculate the overall star rating and percentage breakdown by star, we don’t use a simple average. It also analyses reviews to verify trustworthiness. That's the conclusion I've come to after struggling through several titles. It also details how to perform efficient postings. Information on standard evaluations and the automatic payment run rounds off the chapter. 3 Accounts Payable Accounting This chapter explains the basic business principles of accounts payable accounting, describes the SAP subledger, FI-AP (Accounts Payable), and then details various posting procedures, such as the various options for entering incoming invoices. It introduces four alternative transactions for entering documents, namely, general posting, fast data entry, singlescreen transaction, and integrated invoice verification. If the incoming invoices are available in the SAP system, the program provides different options for the payment run for paying vendor invoices in an optimal manner. The main new feature in Release ERP 6.0 is accounts payable accounting in the context of payment transactions and bank communication. For more details, refer to Chapter 6, Bank Accounting. Reporting ensures transparency for the presentation of the essential information in sample reports for critical master data changes, open items, due date analyses, and in the accounts payable information system. 3.1 Business Principles For subledger accounts you differentiate between vendor accounts or vendors and customer accounts or customers. In contrast to general ledger accounting, in which you only manage the total of payables for the financial statement, you use Accounts Payable Accounting to manage all details regarding business transactions, such as invoices, credit memos, and outgoing payments. The interaction between the purchasing department and accounts payable accounting assumes a significant role here. At Accounts payable management as a continuous business process 105 11 3 Accounts Payable Accounting a very early stage, purchase requisitions or purchase orders lay the foundation for successful invoice verifications. You also have to ensure a correct documentation of the goods receipt, because it is used as the basis for releases for payments of invoices. The FI-AP component keeps and manages account-based data of all vendors. Furthermore, it is an integral part of the purchasing system. Purchase orders, deliveries, and invoices are managed based on vendors and update vendor evaluations. 3.2 FI-AP Software Component Features FI-AP (accounts payable accounting) ensures that legal obligations to keep records are fulfilled for reliable accounting but also serves as the information source for an optimal purchasing policy and supports the enterprise s liquidity planning owing to the direct integration with cash management and forecasting. Account analyses, due date forecasts, and further standard reports are available for the open item management. You can customize the correspondence according to the individual requirements of your enterprise. The payment program automatically pays due payables and closes the corresponding items. To document the processes in accounts payable, you can use account balances, journals, balance audit trails, and numerous standard reports. For key date valuations you revaluate foreign currency items, determine vendors on the debit side, and scan the balances established this way for remaining terms. 3.3 Master Data This section focuses on the vendor master record. The data contained therein is required for handling business transactions in the accounting area and in the purchasing area Structure of the Vendor Master Data Division of the master record into three parts The master data of vendors is made up of three parts. The general data is maintained at the client level. This data is available for all company codes. At this level, you specify the name of the subledger account in subledger accounting, the tax number, and the bank details. Data that is important 106 12 Master Data 3.3 for individual company codes is specified in the company code area. This includes the account number of the reconciliation account in the general ledger, the terms of payment, and the settings for the dunning procedure. Figure 3.1 shows the basic structure of a vendor account. Vendor Master Data General Data Company Code Data Purchasing Data Figure 3.1 Structure of the Vendor Account For the integrated use with the MM module (materials management ), you are provided with additional fields for the vendor master record. These fields contain information that you require to handle business transactions in the purchasing component. In this area, you enter data on requests, on purchase orders, and for invoice verifications. This data can vary in each defined purchasing area and is only used by applications of the MM module. This data includes conditions (for example, purchase order currency, terms of payment, or minimum purchase order value), sales data (sales person including telephone number), and control parameters. 107 13 3 Accounts Payable Accounting Creating a Vendor Account You create vendor master records by selecting the menu path Accounting Financial Accounting Accounts Payable Create Master Data (Transaction FK01). However, you can enter and display the purchasing data within the vendor menu in the Central Maintenance only. In contrast to the maintenance of the customer accounts, the system doesn t open a dialog box but navigates you to an initial screen (see Figure 3.2). Here, you can enter the account number of the vendor and the company code. Depending on the report, it then appears in the address and salutation of correspondence or in the report lists. 108 14 Master Data 3.3 Figure 3.3 Maintaining a Vendor Account Address Data E E E E Search Terms In this field, you can enter a freely selectable term that is used for the search for master records with the matchcode. To ensure that the field is filled uniformly, it is recommended that you specify rules. For the standard matchcode, this is the primary key with which you can search for master records most rapidly. Language (Communication) Here, you define the language in which the correspondence is written. E E Account control (Customer) If a business partner is both a vendor and a customer, you re provided with the option to have the system clear receivables and payables automatically (automatic payment program or dunning). In this case, you must enter the account number of the customer in the vendor master Clearing processes with vendors that are also customers 109 15 3 Accounts Payable Accounting record and vice versa (see Figure 3.4). If these fields are filled, the system displays the Clearing field in the account management for the data of the company code. Clearing is not possible until this field is activated. In the example, the vendor is also a customer. Here, a link to customer account 1000 including subsequent clearing was selected. For automatic debits, the corresponding field must also be selected. 110 16 Master Data 3.3 E E E E E E Alternative payee If you enter the account number of the vendor here, all payments are made using the bank details of this business partner (bank transfers, automatic debit, credit memos). This field exists in the general part, in the company code area, and at the document level. The specification that is more detailed applies (from the general area to document level). Bank type If you define multiple bank details in a vendor master record, you can differentiate them by means of any four-digit abbreviation (partner bank type ). If you want to pay an open item using specific bank details of the vendor, you must define the corresponding abbreviation in the line item. The payment program of the SAP system then controls the specified bank details of the vendor. IBAN In many cases, you can determine the IBAN from the bank key and account number. Because this procedure is not necessarily unique, you should always verify it. This integration is ensured through the reconciliation account. The field status group in the master record of the reconciliation account specifies the screen layout for document entry. The items of the vendor s account are managed in the currency of the reconciliation account. Sort key You use sort keys to display line items. Usually, the SAP system sorts the documents in the line item display based on the content of the Assignment field in the document. This sort key controls how the Assignment field is automatically filled during document entry if it is not populated with a value from another source. The system now displays the screen shown in Figure 3.7. E E E E Payment terms This key is used for orders, purchase orders, and invoices and provides information about dunning and payment transactions. The value entered here is used as a default value for the document entry. Tolerance group To map different rights for the processing of business transactions, you can assign accounting clerks to so-called tolerance groups. You make specifications for the granting of cash discounts and for the handling of payment differences for each tolerance group. This entry affects dunning and the entry of payment transactions. For manual closing, the payment differences are accepted by the system up to the defined tolerance, and the items are closed. Figure 3.7 Maintaining a Vendor Account Payment Transactions (Accounting) E E Checking double invoices If you select this field, the system checks, when a document is entered for this vendor account, whether the invoice or credit memo has already been entered. This check is supposed to prevent users enter- 113 19 3 Accounts Payable Accounting ing invoices or credit memos twice by mistake. Depending on the content of the Reference document header field, the system checks whether there is a document in the SAP system that corresponds to the following content: EE If the Reference field in the document header is empty, there has to be a document in the SAP system that contains the same values in the Company Code, Vendor, Currency, Document Date, and Amount in Document Currency document fields. EE Otherwise, the company code, vendor, currency, document date, and reference number have to be identical. E E E E E E Payment methods Here, you can find the payment methods that are allowed for this vendor if the automatic payment program is used. If a payment method for the incoming payment is entered here, for instance, B (bank direct debit) or A (automatic debit), this business partner is not considered in dunning. Payment block An entry in this field causes a block of the account for payment transactions. In the automatic payment program, the block is effective if it is set either in the master record or in the document. If the block is set in the master record, all open items of this customer are transferred to the exception list. Individual payment This checkbox determines that all open items of this vendor are paid or collected separately. This prevents multiple open items clearing jointly with one payment medium. This is particularly useful if the payables are less than the receivables. 114 20 Master Data 3.3 Figure 3.8 Maintaining a Vendor Account Correspondence (Accounting) E E E E E E E E E E Dunning Procedure If this business partner is supposed to be considered in the automatic dunning procedure, you must define a dunning procedure here. The entry is used as a default value for the document entry. Dunning block If you select this field, this business partner is not included in the dunning proposal of the automatic dunning program. Dunning level This field is usually set by the dunning program. In exceptional cases, you can change the dunning level manually. The dunning level influences the next dunning run. If the dunning level is 0, the system uses the specified minimum number of days to calculate the days in arrears; for all other dunning levels, the system uses the grace days. The days in arrears define the date for the next dunning run of this account. Dunning clerk The specified name is printed on the dunning notices. The dunning clerk does not have to be identical to the accounting clerk. Accounting clerk The name that corresponds to the defined ID appears on all corre- 115 21 3 Accounts Payable Accounting spondence documents sent to the business partner. Additionally, it is printed on the dunning notices, if the Dunning clerk field is not filled. With these specifications, two of three possible parts of the vendor master data are maintained at the client and company code level. If a vendor account is no longer supposed to be used, various blocking mechanisms are available Blocking a Vendor Account Central block The master record of a vendor contains multiple fields for blocking the account. This makes it possible to centrally block an account for accounting and purchasing. For accounting, you have the option to block the account in one or more company codes. A dunning or payment block can be set at the company code level. The block for quality reasons differentiates again between blocks for purchase orders; for requests and purchase orders; for purchase orders, requests, and goods receipt; and for source determinations and total blocks. In addition to the options for defining master data for accounts payable and blocking it at any time, an option for one-time vendors is also available. 3.4 One-Time Vendor The SAP system provides a special master record type for one-time or sporadic vendors. In contrast to the regular master records (customers and vendors), this master record does not contain specific data of the business partner, such as the address and bank details. This information is entered separately during document entry. When posting to a onetime account, the system automatically navigates to a master data screen where you can enter the specific data of the business partner (see Figure 3.10). Master records for one-time accounts are stored separately in a specific account group. The system hides the specific fields of the business partner when the master data is entered (see Figure 3.11). One-time vendor If you decide to use one-time accounts, you should create multiple one-time accounts, because the large volume of postings to a one-time account can easily lead to confusion. In this case, you should group the business partners according to defined criteria (first letter, area, industry). These criteria assume a particular role, because it is critical for postings or clearings to quickly find the appropriate account of the business partner and the corresponding item. You maintain one-time accounts the same way you maintain customer or vendor accounts. The open items can be dunned using the dunning program and processed using the payment program. The functionality of these special accounts is only limited in some aspects. For example, clearing is not possible for a customer that is also a vendor. Once you ve defined the basis with the master data and clarified the use of one-time vendors, it is time to have a look at an integrated business transaction in accounts payable accounting. Limited functionality 117 23 3 Accounts Payable Accounting Figure 3.10 Personal Data in a One-Time Document Figure 3.11 Master Record of a One-Time Account 118 24 Overview of the Integrated Business Transaction Overview of the Integrated Business Transaction Accounts payable in the context of integrated business transactions usually concerns the individual steps from purchase orders to outgoing payments (purchase to pay). Integration also means that the information flow involves different departments. This example includes the departments of purchasing, accounts payable accounting, controlling, and treasury. Figure 3.12 illustrates the various departments at four levels. Before you can generate a purchase order for the vendor, this internal approval process ensures clarity and transparency. The purchase requisition defines exactly at which price goods or services may be ordered, and an approval of the purchase requisition requires a dual-control or threecontrol principle. This early implementation facilitates later invoice verifications. Additionally, the purchase requisition enables the involved departments, controlling and treasury, to obtain an overview of the expected expenses or cash outflows. If no vendor invoice that corresponds to the goods receipt is available at the end of the month, this value serves as the basis for accrual and deferral postings. Incoming Invoice Processing of incoming invoices is one of the traditional areas in accounts payable accounting. Services are usually documented in paper form and sent by post: No posting without document. This statement referred to paper documents in the past. Longer legally stipulated retention periods and the demand for more comfortable options to access archived documents ruled out microfilming. Today, enterprises store a scanned, optical image of the original document. Up until recently, this scanning process was performed quite late in the process, but now a lot of enterprises perform it at the beginning of the process chain. The benefit of this is additional transparency and an acceleration in processing, which means that cash discounts are no longer lost thanks to timely processing and payment. However, the implementation of this requires a central inbox for incoming invoices. Once the invoices have been scanned, they find their way through the enterprise as optical documents via the workflow. OCR EDI In addition to the implementation of a central inbox and an early scanning process, the optical recognition and interpretation of paper invoices is the next step on your way to an optimized process. Owing to the performance of today s computers, OCR (optical character recognition) allows for default account assignment of the accounting document. Provided that the system finds the corresponding purchase order for the invoice and provided that there are no price differences or quantity variances, the system can automatically post the document in the background. If a large invoice volume is involved, the transfer of invoice data via EDI (electronic data interchange) including a subsequent printout of the col- 120 26 Overview of the Integrated Business Transaction 3.5 lective invoice has become established as a process. These are one-to-one connections between customers and vendors. In some industries, for example, in the automotive industry, this procedure is already widely used. Summarized, you can distinguish between the following types of processing incoming invoices: EE EE EE EE Manual processing with late scanning Manual processing with early scanning, so that an optical image is provided for the workflow in the enterprise Automatic processing and early scanning via OCR, which also creates default account assignments in addition to the optical image Automatic processing where large invoice volumes are transferred via EDI Payment If goods and invoices have been received and the invoice verification has a positive result, the automatic payment program is responsible for making the payments at the optimal time. The payment run includes the planned liquid funds (see Chapter 6, Section 6.5, Payment Transactions and Bank Communication) and cash discounts and due dates for net payments of invoices. Because the accounts payable accountant is involved in this process, the following sections discuss the manual and automatic payment transactions. Cashed Checks Cashed checks enable specific evaluations. You can evaluate when and whether vendors cashed the received checks and even indicate this as an average value in the master record. In integrated SAP ERP systems, it is always advantageous to consider the entire business process. The task area of an accounts payable accountant has critical connections to other departments in your enterprise. 121 27 3 Accounts Payable Accounting 3.6 Entering Incoming Invoices You can use several transactions to post incoming invoices in the SAP system. The menu path in SAP ERP is Accounting Financial Accounting Accounts Payable Other Postings General Invoice (Transaction FB01). In Figure 3.13, these are posting key 31 (credit posting to a vendor account) and the corresponding account number of the vendor in the SAP system. In addition to Transaction FB01, the SAP system provides you with further options Single-Screen Transaction in FI Since Release 4.6, accounts payable accounting has provided a new entry option. In contrast to the general posting, this concept is supposed to simplify the entry process by displaying all information in one screen. Furthermore, information, such as posting key, document type, selection of the tax key, and so on, is predefined and hidden. You can find the new single-screen transaction via the menu path Accounting Financial Accounting Accounts Payable Posting Invoice (Transaction FB60). Figure 3.17 Incoming Invoice Single-Screen Transaction 125 31 3 Accounts Payable Accounting The tabs contain the following functions: E E E E E E E E E E E E Basic data This refers to general document data. Payment Here, you specify data for the payment transactions. Tax If the invoice contains multiple tax codes and the tax amounts are supposed to be copied from the invoice, you can enter them here. Details Here, you specify additional fields for the business partner line, such as assignment number and business area. Notes You can define additional notes for the open item. The system assigns the text to the receivable or payable and not to the complete document. Local currency This tabs appears if postings are made in a foreign currency or if parallel currencies exist in the company code. Changing the Transactions If an accounting document is supposed to include multiple vendor items, you must change to the traditional entry process using the menu path Environment Complex Posting. Now you can enter additional vendor items in the footer. However, you cannot return to the single-screen transaction from this complex posting. A simplification of the posting transaction provides many benefits for users who sometimes have to enter incoming invoices in the SAP system. This entry option is solely designed to enable a fast data entry via the keyboard. The system hides information or input fields that are not absolutely necessary. You can easily access all field information using the Tab key.