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daceasy 15 manualCompany names and data used in examples herein are fictitious unless otherwise noted. No part of this document may be reproduced or transmitted in any form or by any means without the express written permission of Sage Software Inc, 1715 North Brown Rd, Lawrenceville, Georgia Sage Software, Inc. All rights reserved. Printed in the United States of America. This document, the associated software, and the associated online documentation are the property of Sage Software, Inc.Unauthorized copying or use of the software or any associated materials is contrary to the property rights of Sage Software, Inc.This material must be returned to Sage Software, Inc.All other trademarks are the property of their respective owners. Some of the artwork in this manual is modified from illustrations provided by the Corel Corporation. ii Sage DacEasy Accounting is a powerful, yet easy to use, accounting system that is perfect for a growing business. You can expand Sage DacEasy Accounting with the addition of powerful add-on modules, making it the ideal out-of-the-box solution for the small business in need of robust, as well as affordable, business software. This User s Guide assists you with setting up your company and details basic accounting processes. You are directed to the Sage DacEasy Accounting Help system for detailed instructions on performing complex or occasional processes. In addition, Related Help Topics sections throughout this User s Guide list Help topics on related subjects. Use the Contents tab or the Index tab in the Help to locate the topic. Refer to the Getting Started Guide for assistance with using the Help, documentation conventions and other methods of obtaining assistance with your software. The Getting Started Guide also includes information on installing Sage DacEasy and adding or converting company files with the Sage DacEasy Business Center. In addition, global Sage DacEasy features such as printing and using the LookUp are explained.http://olymp-kiev.com/temp/fckeditor/esante-ese-manual.xml

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Note If you choose to use the Sage DacEasy Business Center, and select a scheme with multiple Sage DacEasy programs, please note the following change regarding menu selections. When this User s Guide instructs you to select a command from a menu in Sage DacEasy Accounting, select the Accounting menu in the Sage DacEasy Business Center, and then proceed with the steps. For example, if the User s Guide instructs you to select Copy from the File menu, you have to select File from the Accounting menu in the Sage DacEasy Business Center, and then select Copy. 2 Note For a list of key features specific to the Sage DacEasy Business Center or common to all Sage DacEasy programs, refer to Chapter 1, Welcome in the Getting Started Guide. 1 Powerful Modules You Can Use Alone or Integrated Ten powerful modules form the core of Sage DacEasy Accounting. These modules include General Ledger, Fixed Assets, Accounts Payable, Accounts Receivable, Inventory, Purchasing, Billing, Cash, Recurring and DacAccess, a custom report writer. Each module helps you keep track of vital information about your business activities. You can use these together as fully integrated modules or use each one individually as needed to suit practically any size business. Designed Based on GAAP Sage DacEasy is designed to follow GAAP (Generally Accepted Accounting Principles). For the experienced accountant and first-time user, this design provides the foundation you need to ensure an accurate reflection of your company s ongoing financial position. Streamlined Data Entry The beauty of Sage DacEasy s design is that you only need to enter information once. The automatic interface takes care of the rest. Sage DacEasy establishes a complete audit trail as the program processes your information. In addition, full reporting features allow you to view the information as it flows through the system.http://www.morozovadance.ru/cite_imgs/esaote-aquila-service-manual.xml This provides you with an accurate, up-to-the-minute view of your books at any time, including activity from Sage DacEasy Order Entry and Sage DacEasy Point of Sale. Now you can have immediate access to unposted activity using DacAccess and Crystal Reports. And, the Billing module can update the General Ledger in detail. For information on setting up the Online General Ledger feature, refer to the Help topic titled Setting System Preferences. 3 This feature provides you with a real-time snapshot of all bank activity, including an accurate online balance. You can reconcile your bank accounts at any time so you no longer need to wait until the next posting cycle.Now you can have immediate access to unposted bank activity in DacAccess and Crystal Reports. For information on setting up the Online Check Register feature, refer to the Help topic titled Setting System Preferences. Purge the Check Register At Any Time Another new feature included in the Check Register is you are now able to purge the Check Register through a certain date. In previous versions you could only purge posted cleared checks during the Reconciliation routine. Now you can use the Purge Files routine and purge posted cleared checks from the Check Register at any time, giving you more control and flexibility. For more information on purging the Check Register, refer to the Help topic titled Purging the Check Register. Increased Field Sizes Certain fields in Sage DacEasy Accounting have been extended to accommodate larger transaction numbers. For example, Description areas of transactions have been expanded to accommodate 1024 characters. The General Ledger, Receivables Ledger, Payables Ledger, Cash Receipts and Cash Payments transaction numbers have been extended to account for the larger transaction numbers. Also, the Check Memo field has increased to allow you to record more detail on the memo line of your checks. Easily Locate Cursor in Grids A border now appears around the field when entering information. The watermarks on the detail area of the transactions create ease of use to easily see where you are. These allow you to easily locate your cursor and identify where fields are located. 4 When you accept payment, you can print a cash receipt voucher providing your customer with proof of payment. The cash receipt voucher uses a template similar to customer statements and invoices so the voucher is fully customizable to fit your business needs. Improve Audit Checks Sage DacEasy now warns you when entering a duplicate invoice number in the Receivables and Payables Ledgers. Although sometimes it is necessary to adjust an existing invoice using the Receivables or Payables Ledgers, it is often the case that the same invoice number is accidentally entered multiple times. Version 13 helps prevent this by providing a warning when a vendor or customer invoice is created that matches an existing invoice number for that vendor or customer. Generate Minimum Finance Charge Generating finance charges against past due invoices is not new to Sage DacEasy Accounting. But now, you can also assign each customer a minimum finance charge. The finance charge is still calculated per invoice, but if the minimum is not reached, a new finance charge is created adjusting the balance of the finance charge to the minimum amount. You can also use this feature to assess flat finance charges rather than base the charge on an outstanding balance. Now you can easily create purchase orders based on criteria such as the number of units available compared to the number of units set as your minimum level. And, because Sage DacEasy automatically generates the purchase order transaction for you, just imagine all the time you ll save. You can create an unlimited number of user profiles that indicate the areas of the program the user can access. You can also limit the warehouses into which users can purchase, or from which users can sell.Assign seven different time frames to track when money is due from customers or due to vendors. You can print a Detail, Summary or Audit Aging Report (which includes the source of the transaction). To further customize the report, you can choose if paid invoices are included, if advances are consolidated into a single line and age the invoices by due date or invoice date. Custom forms give your business a professional image. You can customize your billing forms, purchasing forms, checks, statements, bill of materials and labels. The feature also includes an option to export customized lookups to an ASCII file. Reports and Forms Currently you may select whether to send a given report or form to the Printer, Screen, HTML, Excel, or whether to export the output to a comma delimited or text file. This feature adds to these options so that a form or a report can be sent to an em ail address directly from within Sage DacEasy. Save Report Parameters Sage DacEasy remembers the values entered by users for report parameters so that they are recalled as the default values the next time the report is printed. Remove Unused AutoComplete field data Today if you accidentally type something incorrectly in an AutoComplete field there is no way to correct that mistake. A utility has been added to remove unused AutoComplete field data. 6 With this feature, you have a register of user activity in the system. Audit Trail records insertions, deletions, and modifications of the most relevant master and transaction tables in Sage DacEasy. This important enhancement to the security system maintains a record of who modified the information in your system, as well as what information was modified and when. The log is available to print as you desire. Incorporate Images to Reports and Forms Strengthen your company s image and branding with more professional looking forms and reports. Now you may include your company logo on reports and forms. In addition, this feature may reduce your company s expense of purchasing forms with your company logo pre-printed. Simply setup a bitmap image of your company Logo on the Company Information Dialog of each Sage DacEasy Module and indicate that you want this image to be printed in the header of all reports. Sage DacEasy supports.bmp,.jpg, and.gif bitmap extensions. When you set records as inactive, these records are omitted from reports, lookups, and may not be used when making transactions. Set the status of Accounts, Customers, Vendors, Products, or Services to Inactive when you want Sage DacEasy to ignore these records without physically removing them from the company database. You may change the status of Inactive to Active when you are ready to start using these records again. Quotes This feature provides you with the ability to create, save, and print sales quotes for prospective or existing customers. Plus upon realizing a sale, customers can convert the stored quote to an invoice which will save you time from re-entering the information. Quotes are simply a means for you to provide a printed copy of your prices, without entering an invoice. Increased Item Code Size The Item code for products and services was increased from 14 characters to a 20 characters maximum. This feature allows you to accommodate Inventory coding schemes for specific industries. 7. Job tracking is supported in General Ledger, Accounts Receivable, Accounts Payable, Billing, Cash Receipts, Cash Payments, Sage DacEasy Order Entry, and Payroll Transaction entry. Reports can be summarized by Account number or you can also print the detail of all transactions that are distributed to a jobs or project. Change Tax Rate on Detail Lines of Invoices This feature allows you to modify the tax rate for each detail line on an invoice. This is useful selling items that are subject to special surtax rates or for states that are implementing different tax rates for different goods or services. Purchase Assistant This feature allows you have smart extended description lines associated to specific products in your Inventory Products Table. Like Sales Assistant in previous versions of Sage DacEasy extended description lines may be setup as Popup, Hidden, or normal Descriptions. Cash Ledger The Cash Ledger feature allows you to better manage cash transactions and gain insight into the status of your bank accounts. You can use it to easily enter Cash Receipts and Payments and distribute them to a single General Ledger Account, Customer Open Invoice, or Vendor Open Invoice. In addition, the Cash Ledger dialog box presents a Grid View of all Sage DacEasy Accounting, Sage DacEasy Point of Sale, Sage DacEasy Order Entry, Sage DacEasy Payroll, or Sage DacEasy Job Costing transactions that affect the balance of your bank accounts. Bank Reconciliation Simplify the bank account reconciliation process using Version 2010 Reconciliation. Sage DacEasy displays payments and deposits in separate lists, allowing you to quickly locate the transactions that you need to clear as well as identify discrepancies between your account and bank statement. Customer Purchase History Simplify the product reorder process and make servicing your customers even easier with the new Customer Purchase Lookup feature. This feature allows you to quickly view your customers past purchases so that you can service them intelligently and easily reorder products. 8 Reconciliation Detail Report This new report in Sage DacEasy Accounting provides you with a clear picture of your reconciliation status for any time period. Expanded Description Control This new feature allows you to type multi line text for description fields found in the transaction areas for purchase orders, merchandise receipts, purchase and sales returns, invoices, orders and sales receipts. This new expanded control allows up to 1,024 characters an increase from the previous version limitation of 30 characters. Custom Subject Lines This new feature provides the ability to define a custom company level subject line. Methods of Payment This feature allows you to define a list of accepted payment methods for your company. You can then select a payment method from the list when applying payments to receipts, invoices, and payments. Sage DacEasy populates the transaction with the account you defined for the payment method, which helps ensure accurate accounting. Sage Exchange Integration Sage DacEasy Accounting allows you to integrate with Sage Exchange, which you can use to verify credit card payments online.BIN Variable Sage DacEasy Accounting allows you to add BIN numbers in the Detail section of invoices and merchandise received forms, which makes it easier to track your products. Select the BIN variable on the Invoice Detail Variable dialog box to add the field to the selected form. Note To ensure accurate printing, add the BIN variable only to the Detail section of forms. Add custom fields to your customer, vendor, product and service records. Print deposit slips with totals. Track shipping methods. Exclude non-inventory items from Product History and Product Activity Detail reports. View backorders from the customer or product record. Create an invoice from the customer s record. Adjust inventory levels with the Inventory Adjustments or Physical Inventory features. Assign different Accounts Receivable and Accounts Payable accounts to customers and vendors. Track inventory costs and units at multiple warehouses. Post general ledger and cash transactions online. 10 22 Additional Features 1 Make global changes to customers, vendors, products and salespeople. Print transaction listing reports and invoices with multiple sorting and range options. Track fixed assets and generate depreciation. Import general ledger transactions. Print a Cash Flow Statement. Calendar or fiscal year reporting. Apply receipts and payments to appropriate invoices or directly to general ledger accounts. Create multi-level price breaks. Enter adjustments while reconciling bank accounts with the option to save a work-in-progress. Select the type of invoice, service or product, that fits your business. Track detailed customer, vendor and product transaction history. Track sales information by salesperson. Choose if paid invoices are included and advances are consolidated on the Aging Report. Departmentalize your profits by customer groups or inventory types. Classify products and services as commissionable items. Calculate finance charges. Print 1099s and 1096s regardless of your financial year. Preset minimum stocking levels and reorder quantities that appear on the Product Alert Report. Assemble products and invoice finished goods. Optionally exclude paid invoices when printing statements. Attach messages to products and services using the Sales Assistant. Monitor the sales of services, non-inventory and inventory items. Consolidate multiple companies for financial reporting. Set up default information for customers, vendors and products. Purge unwanted data. 11 23 1 Welcome Sage DacEasy Accounting User s Guide 12 24 Getting Started 2 Starting Sage DacEasy Accounting 14 Exiting Sage DacEasy Accounting 15 Working With Sage DacEasy Accounting 16 Adding New Companies 16 Opening Company Files 17 Using File Utilities 17 Backing Up and Restoring Your Files 19 Starting Add-On Modules 20 View more Company names and data used in examples herein are fictitious unless This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including Copyright 2014. Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sage product and service Copyright 2014. Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sage product and service All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this document, All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered trademarks All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered Understanding and using new features and functionality within Dynamics GP 10 Information, such as customer and vendor records can be accessed from key tables. The SmartList Receivables Management All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this document, All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered Inventory Control All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this document, Sage ERP MAS 500 All rights reserved. Sage, the Sage logos, and the Sage product and service names mentioned herein are registered trademarks Payables Management All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this document, This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, Corporate Renaissance Group 6 Antares Drive, Phase 1, Suite 200 Ottawa, ON K2E 8A9 www.crgroup. Bank Reconciliation All rights reserved. Complying with all applicable copyright laws is the responsibility of the user. Without limiting This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, Copyright 2013. Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sage product and service All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein All rights reserved. Intuit Inc. 5601 Headquarters Drive Plano, TX Cashbook Bank Management All rights reserved. Complying with all applicable copyright laws is the responsibility of the user. Without October 2013 Document version: October 18, 2013 Copyright 2013. Sage Software, Inc. All rights reserved. Copyright 2014. Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sage product and service Project Accounting Accounting Control Guide All rights reserved. Complying with all applicable copyright laws is the responsibility All rights reserved. Complying with all applicable copyright laws is the responsibility of the user. Without limiting the Project Accounting Billing Guide All rights reserved. Complying with all applicable copyright laws is the responsibility of the user. Cashbook Bank Management All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this Project Accounting Cost Management Guide All rights reserved. Complying with all applicable copyright laws is the responsibility of All rights reserved. 21 st Century Accounting, the 21 st Century Accounting logo, and the Video display images copyright Video display images copyright 2004-2015 This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, Video display images copyright 2004 2014 by Thomson All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered trademarks or Bill of Material and Parts Master Maintenance. Administrator s Guide All rights reserved. Sage Software, Sage Software logos, and all Sage Accpac product and service Project Accounting Cost Management Guide All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered All rights reserved. No part of this manual may be reproduced by any means without the written Video display images copyright See Chapter 4, Setting Up Bank Services, in the Tax and Sales Order Processing All rights reserved. Complying with all applicable copyright laws is the responsibility of the user. Without Purchase Order Enhancements All rights reserved. Complying with all applicable copyright laws is the responsibility of the user. Without Getting Started Guide 2012. First Step This document will help explain some of the similarities and a few differences as you start using Quicken. We ll talk about what you are used Copyright and Trademark LexisNexis, Lexis, and the Knowledge Burst logo are registered trademarks of Reed Elsevier Properties Inc., used Invoice Entry. Cash Disbursements. V. Journal Entry Cash Receipts Purchase Order Entry III. Invoice Entry NEXTGEN TRAINING IV.Some of the basic All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered Looking at the home page, you will notice the most common functions within QuickBooks are represented Make payments any way you want by system-generated or handwritten check, bank draft or electronic funds This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including WHEN TO CLOSE AND THE ORDER FOR CLOSING MODULES (1) Inventory Fiscal All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or Field Service Service Call Management All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed All rights reserved Printed in the United States of America www.orionlaw.com All Rights Reserved. No Professional Services Tools Library Release 10.0 Feature Pack 1 All rights reserved. Complying with all applicable copyright laws is This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or At Microsoft, we believe that when people are equipped with the right tools, they can surmount even Copyright 2015 Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sage product and service names Such permission must be obtained from the publisher PROPRIETARY RIGHTS NOTICE: All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic, mechanical, or otherwise, All rights reserved. No part of this manual may be reproduced by any means without the written permission of Open Sage Learning Services To use this website, you must agree to our Privacy Policy, including cookie policy. I have used DacEasy for more than 20 years and my firm supports about 40 clients on the software. Sage 50 is no match for DacEasy. Asking users to convert to Sage 50 is a difficult pea for us to swallow. I will continue to support DacEasy until a better software than Sage 50 is found.With My DacEasy Cloud, giving DacEasy an enterprise capability, it is a matter of time before Sage would take a hard look at the continued existence of DacEasy. The strategy is to kill the program. The end of life email did little to hide this. For instance, adopting the pricing model of Sage 100 ERP would have been applauded by current users. However, I think DacEasy needs to be positioned as Sage 75 and continued efforts need to be made to develop the POS into a multi-store capable product. The more I investigate Sage 50 the more disappointed I am. Maybe it will be greatly improved by the time I have to make a change. We've used it for 15 years - mostly for the workhorse that the payroll module provides but also accounting. We only learned yesterday that DacEasy was being cancelled (not sure why we rec'd no emails or flyers, as I was told yesterday they've been going out when I called for my annual tax update). I'd like to keep using Dac til the day I die (or retire!) because it works for us and we have so many queries, reports, user-defined everything, and all the custom fields utilized.We are not certain the Sage Payment Solution will continue to be supported so we may change processers at that point. What is Sage 50 lacking that Sage DacEasy has other than lower price. E-mail Your Questions From The Comments Page DacEasy's Windows products are well featured and will perform suitably for most small to medium sized contractors, distributors, manufacturers, retailers and service organizations. DacEasy's Job Manager module has been discontinued. DacEasy's Order Entry program is ideal for companies that issue quotations or that want to convert sales orders into invoices. DacEasy's POS program works well for most small to medium sized retailers. DacEasy's POS does not support same item size and color matrixes. Even though DacEasy added multiple warehouse capabilities to Version 10, we feel the implementation is overly cumbersome. We do not recommend DacEasy for companies that have multiple warehouses and that need to track the inventory in each warehouse separately. With some effort DacEasy can be used for Work In Process accounting favored by manufacturers, but DacEasy is not specifically designed for this type of accounting. DacEasy's Payroll progam is one of the best and most flexible payroll products available and can be used successfully even by larger organizations. DacEasy's Payroll program is one of the few that will allow you to reverse post and re-enter an incorrectly entered and posted payroll. DacEasy's DOS Version 9 has been discontinued as an available program.Instead, the listings are only intended to provide a general overview of the features available in various DacEasy software modules. If you need additional information such as field and file capacities, standard report names, report generator capacities or complete feature listings, please contact us to obtain a FREE comprehensive DacEasy product specification brochure. These custom queries and reports are self-contained lightning fast executables that can be run with a simple point and click operation. Our two most popular database query projects include special commission calculation reports and multi-jurisdiction quarterly sales tax reports.