examples of policy and procedure manuals for athletic training facilities
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examples of policy and procedure manuals for athletic training facilitiesPolicies should exist that clearly establish the overriding authority and supervision of medical doctors as well control of the involvement of other health care professionals such as athletic trainers, masseurs, chiropractors, strength and conditioning personnel, student trainers and other employees and third parties who may be involved in the care or treatment of student-athletes. Policies related to the operation of and safety in the athletic training facility are also required. These program authority and facility operating policies should exist in addition to standard operating procedures related to medical screening, drug testing, and other programs administered by athletic trainers. The following policy and procedure is a sample and should not be used verbatim. Policies and procedures should always be submitted to the institution’s legal counsel for review to be sure all provisions conform to both institutional policy and applicable local, state and federal laws. Policies and Procedures Regarding Athletic Training Program Authority and Athletic Training Facility Operations The Athletics Director or designee shall be responsible for the administering the following policies and procedures pertaining to Athletic Training program authority and oversight and training room facility operations. 1.0 Athletic Training Program Scope of Responsibilities. The Institution athletic training program (ATP) shall be led by a NATA certified and licensed Athletic Trainer and shall be responsible for delivering the following student-athlete health care services: 1.1 Individualized Student-Athlete Care. ATP shall provide individualized student-athlete care that includes (a) performing assessments of health status, (b) making physician referrals for diagnosis and health care strategy instructions, (c) developing health care plans based on physician diagnosis and instructions, (d) implementing health care treatment and (e) evaluating the success of health care interventions. 1.http://lobanowscy.pl/userfiles/echo-pb-1010-manual.xml
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2 Health Care Intervention. ATP shall implement health care interventions targeted at returning student-athletes to pre-injury performance levels as quickly and as safely as possible with maximum attention to prevention of reoccurrence resulting from incomplete rehabilitation. 1.3 Documentation. ATP shall be responsible for maintaining complete documentation of student-athlete health care screening, history and the treatment of injuries, including symptoms, responses and progress and physician diagnosis and consultation. 1.4 Privacy. ATP shall respect the student-athlete’s right to privacy by protecting confidential information unless obligated or allowed by law to disclose such information. 1.5 Student-Athlete Education. ATP shall be committed to the highest levels of student-athlete communication, education and counseling in all health care situations. 1.6 Collaboration and Coordination with Other Health Care Professionals and Agencies. The ATP is responsible for insuring collaboration and coordination of student-athlete treatment with physicians, rehabilitation specialists, and other resources and agencies collaborating on producing the highest levels of student-athlete health care. In particular, ATP is responsible for consultation with appropriate licensed medical practitioners in the design of treatment strategies and the clarification of any instructions or treatment regimens that the NATA certified athletic trainer has reason to believe to be inaccurate or contraindicated. 1.7 Health Care Staff Supervision. The NATA certified athletic trainer in charge of the ATP shall be responsible for supervising and evaluating the performance of the athletic training staff of the institution and ensuring that assignments of staff are made with full consideration of the professional training and experience of each employee. 1.8 Professional Development.http://ciniciler.com.tr/dosyalar/echo-pb-2100-service-manual.xml Any student-athlete may use the services of any physician at her own expense and without the approval of the Team Physician. If prior approval is obtained, the physician expenses is reimbursable by the Institution. 2.3 Consulting Physicians. Consulting physicians appointed by the Team Physicians shall be identified in the areas of orthopedics, gynecology, dentistry, internal medicine, allergies and immunology, dermatology, cardiology, ophthalmology and other specialty areas as determined by student-athlete health care needs. The responsibilities of the Consulting Physician are: a. Immediately examine, diagnose and recommend treatment for an ill or injured student-athlete in his or her respective specialty area when contacted by the Team Physician or Head Athletic Trainer b. Advise the Team Physician and Head Athletic Trainer of desirable injury prevention measures that should be utilized in the ATP c. Be available for telephone consultation when contacted by the Team Physician or Head Athletic Trainer 2.4 Head Athletic Trainer and ATP Staff. In administrative and non-medical matters, the Head Athletic Trainer shall report to and be supervised by the Athletics Director or designee. The Head Athletic trainer shall be responsible for providing exemplary programs in health care delivery, care, prevention and treatment of athletics injuries, rehabilitation and sports nutrition. The Head Athletic Trainer shall also be responsible for supervising all employees and student trainers, coordinating the involvement of all health care professionals and agencies, maintaining a state-of-the-art athletic training facility and completing all administrative duties as assigned by the Athletic Director or designee. Athletic training program standards of care shall conform to the requirements contained in the most recent issue of the NCAA Sports Medicine Handbook. 2.5 Allied Health Care Professionals.http://ninethreefox.com/?q=node/16046 ATP NATA-certified personnel shall provide coverage at all home competitive events in all sports. 3.4 Student-Trainers. A student athletic trainer shall be assigned to each sport depending on availability and such assignments shall be rotated to ensure exposure to a variety of sports. 3.5 Special Events, Camps and Clinics. Athletic trainer fees and the cost of all expendable supplies shall be charged to the event budget. Such services shall be requested at least one month in advance. 3.6 Pre-Participation Screening. ATP personnel shall be assigned to all required pre-participation screening programs. 4.0 Home Event Planning. It is the responsibility of the facility manager to provide for the safety of student-athletes, officials and spectators at each home event. ATP personnel shall participate in pre-event planning, assist in the provision of health care services as determined in such planning meetings, follow all established emergency medical procedures and provide consumable first aid supplies as determined in the planning meeting. 5.0 Athletic Training Facility 5.1 Standards. The Head Athletic Trainer is responsible for maintaining a state-of-the-art athletic training room that contains all required modalities for treatment, sufficient consumable supplies to meet the needs of the ATP and that such facility is operated with the highest standard of care and cleanliness that diminishes the possibility of contamination by blood-borne pathogens or infectious diseases. 5.2 Storage of Drugs and Supplements. All prescription and non-prescription drugs and supplements shall be kept in locked cabinets and procedures shall be in place to adequately supervise their distribution and use. 5.3 Training Room Dress and Conduct. The Head Athletic Training shall be responsible for establishing standards of dress for treatments and conduct of student-athletes in the training room and enforcing such standards to ensure the health and safety of training room occupants. 5.4 Student-Athlete Records. All student-athlete medical and treatment records shall be stored in locked file cabinets. 5.5 Safety Signage. Safety procedure signage is posted on all modalities, the training room code of conduct and other safety related signage is prominently displayed in appropriate areas of the training room. 5.6 Supervision. Athletic training facilities shall be locked at all times when they are not under the supervision of an assigned ATP staff member. -- Sports Management Resources with thanks to the University of Texas Women’s Athletics sports medicine program for contributing to its development. What strategic steps should be taken to reduce its risk exposure. We can't connect to the server for this app or website at this time. There might be too much traffic or a configuration error. Try again later, or contact the app or website owner. This source is intended to increase the awareness of the policies and procedures used by Samaritan Healthcare and Big Bend Community College Athletic Training staff and to facilitate communication between the various members of the athletic department in an effort to provide the most efficient healthcare to our student-athletes.It is our hope that we can inspire them to grow and excel, not only in their athletic endeavors, but also in life thereafter. It is our goal to provide modern injury prevention techniques, comprehensive evaluation tools, innovative treatment protocols, and collaborative rehabilitation strategies to promote athletic success in our student-athletes. We must treat everyone as we, ourselves, would like to be treated. Through respect we can create trusting relationships with those in which we interact with both on a singular and daily basis. We strive to continually learn, become more efficient and deliver exceptional patient care on every occasion. Our goal is to help student-athletes realize their potential as students, athletes and people. The ATR is accessible to all intercollegiate student-athletes. It contains a taping table, treatment tables, and rehabilitation equipment as well as various modalities such as a whirlpool and hydrocollator unit. The ATR is the primary location for the delivery of healthcare to all student-athletes participating in Big Bend Intercollegiate Athletic Programs. This care includes prevention, evaluation, treatment, and rehabilitation of athletic injuries and illness sustained during organized weight lifting, conditioning, practices or competition. The medical care for any student-athlete is coordinated primarily by the Athletic Trainer and Team Physicians. BBCC contracts their athletic training services through Samaritan Healthcare.The hours are set based on the needs of the teams that are currently in season. Coaches and student-athletes are to abide by these rules in order to ensure continued use of the facility. It is not to be used as a “lounge” or “hangout.” If you are not being evaluated, seeking treatment, or performing rehabilitation, you are not to be in the ATR. Please be courteous to fellow student-athletes also using the facility as well as to coaches and staff. Ultrasound or any other special modality treatments are only to be administered by Athletic Training Staff. Shirts must be worn unless more exposure is required for exam or treatment. Keep the noise level minimal. Take phone calls outside. No audible music (with or without headphones.) Exceptions will be made for water and sports drinks as long as they are in capped containers. Clean up of any spills will be the responsibility of the student-athlete. The Athletic Training Staff will not be responsible for the student-athlete being tardy to practice due to treatment in the ATR. Treatments rendered to these student-athletes are on a first come first serve basis unless otherwise schedule with Athletic Training Staff. It is the coach’s responsibility to inform the Athletic Training Staff of all home competitions 72 hours prior to the event. If there is more than one hosted event on campus, then AT on-site service of these events will be determined by the relative risk of each sport. Service may be provided based on staffing availability and need. The host will cover visiting student-athletes medical needs during contests unless visiting team AT is present. There is a chance the practice will NOT be covered if Athletic Trainers are informed less than 48 hours in advance. Again, it is the coach’s responsibility to contact the athletic training staff with such information. An Incident Report needs to be completed, but no patient or employee testing would be indicated. Place contaminated clothing in a plastic bag. This includes, but not limited to, needles, syringes, and laboratory specimen collection, and testing supplies. These types of wastes will be handled in the following manner: If an open wound is present, it should be properly dressed to prevent transmission during activity. It is usually classified in three categories: heat cramps, heat exhaustion, and heat stroke.These policies have been established primarily to ensure safety to the participants and spectators. These policies were adapted from the National Lightning Safety Institute and NCAA Sports Medicine handbook. High pollen and other antigen counts (dust, mold, animal dander, etc.) along with temperature extremes and humidity play a significant role in performance and recovery. Being aware of this and of local conditions for those affected and those working with or directing a student-athlete is of significant importance. Tracking of specific, relevant information will be done by the Athletic Trainer. However, all involved should be aware of or informed by the Athletic Trainer that on a particular day or in certain circumstances specific individuals may be affected temporarily. Awareness by all involved is paramount to successful outcomes. It tells you how clean or polluted your outdoor air is, and what associated health effects might be a concern for you. The AQI focuses on health affects you may experience within a few hours or days after breathing polluted air. The Environmental Protection Agency (EPA) calculates the AQI for five major air pollutants regulated by the Clean Air Act: ground-level ozone, particle pollution (also known as particulate matter), carbon monoxide, sulfur dioxide, and nitrogen dioxide. For each of these pollutants, EPA has established national air quality standards to protect public health. The higher the AQI value, the greater the level of air pollution, the greater the health concern. For example, an AQI value of 50 represents good air quality with little potential to affect public health, while an AQI value over 200 represents very unhealthy air quality. An AQI value of 100 generally corresponds to the national air quality standard for the pollutant, which is the level EPA, has set to protect public health. AQI values below 100 are generally thought of as satisfactory. When AQI values are above 100, air quality is considered to be unhealthy; at first for certain sensitive groups of people, then for everyone as AQI values get higher. All other student-athletes should be closely monitored. In fact, more than 350,000 people will suffer a cardiac arrest this year. Currently, the only way to restore a regular heart rhythm during cardiac arrest is to use an AED. It's a sophisticated, yet easy-to-use, medical device that can analyze the heart's rhythm and, if necessary, deliver an electrical shock, or defibrillation, to help the heart re-establish an effective rhythm. The purpose of this protocol is to create guidelines for athletic staff (Athletic Trainers, coaches, and administrators) in recognizing and treating concussions. An athlete does not need to lose consciousness to sustain a concussion. The purposes of this protocol is to create guidelines for athletic personnel (including coaches, Athletic Trainers and administration) in the identification of a suspected eating disorder, as well as the implementation of an appropriate plan of action in the treatment of the disordered eating. The purpose of this protocol is to create guidelines for athletic staff (Athletic Trainers, coaches, and administrators) in identifying suspected pregnancy, as well as the implementation of appropriate plan of action for proper care and treatment. The purpose of this protocol is to create guidelines for athletic staff (Athletic Trainers, coaches, and administrators) in treating and caring for student-athletes with diabetes. The student-athlete should also carry regular insulin for the treatment of hyperglycemia. The purpose of this protocol is to create guidelines for athletic staff (Athletic Trainers, coaches, and administrators) in recognizing, managing, and treating potentially contagious skin disorders. Most of these infections are treatable and pose no life- threatening or career threatening consequences. From there the athletic trainer can determine the best course of treatment and if further evaluation by the team physician is necessary. During times of high frequency, the whirlpools should be drained, cleaned, and refilled when it is deemed unsanitary. Whirlpools will be cleaned before being filled and after they are drained. Wipe dry with a clean towel. Place towel in designated laundry bag. Equipment will be cleaned after each therapeutic session. All rehabilitation equipment will be thoroughly wiped down at least once a week no matter the frequency of its use. Tables will also be thoroughly wiped down when the athletic training room opens and closes for the day. The purpose of this protocol is to create guidelines for athletic staff (Athletic Trainers, coaches, and administrators) in recognizing and managing asthma in student-athletes. Airway obstruction can lead to recurrent episodes of wheezing, breathlessness, chest tightness, and coughing, particularly at night or in the early morning. Often times student-athletes are already aware of their condition, in which case, a patient-specific plan should be developed between the Athletic Trainer, student athlete, and managing physician (student-athletes PCP or Team Physician). As mentioned above, individuals have varying triggers and use different treatments for the management of their condition. The purpose of this protocol is to create guidelines for athletic staff (Athletic Trainers, coaches, and administrators) in identifying suspected mental disorders, as well as the implementation of appropriate plan of action for the proper care and treatment. This policy has been created in order to ensure that athletic staff, coaches and student-athletes are prepared to handle such event. Early recognition, prompt CPR, early defibrillation, and rapid activation of EMS are the keys for survival. A goal of less than 3-5 minutes from the time of collapse to delivery of the first shock is strongly recommended. This should include a complete standardized history form. Athletic training staff should pay special attention to episodes of exertional syncope or pre-syncope, chest pain, personal or family history of SCA or family history if sudden cardiac death, and exercise intolerance The purpose of this protocol is to create guidelines for athletic staff (Athletic Trainers, coaches, and administrators) in treating student-athletes suspected of having a spinal injury. Ogden, UT: WSU. 2019. Sports Medicine Handbook. Indianapolis, IN: NCAA Inc. 2017-2018. Using an AED: AED Steps. The American Red Cross. 2019. These services are supervised by Medical Director Bradley D. Rodgers, and functions through the Department of Intercollegiate Athletics. Primary services provided include:We are committed to treating each athlete individually with integrity and sound judgment in order that they may achieve the highest levels of success personally, academically, and athletically. Whenever possible, the UNK Sports Medicine staff will strive to integrate education regarding athletic injuries for the Student-Athlete, so they can be empowered to lead healthier, injury-free lifestyles. In addition, the Sports Medicine department will provide and coordinate educational and counseling programs, for coaches and student-athletes, which reflect a holistic approach to current medical and athletic trends. PROGRAM PURPOSE: The purpose of the UNK Sports Medicine program is three fold:We are focused on developing and maintaining professional relationships with the UNK Student-Athletes in order to best understand them as people and to most efficiently meet their needs. We are committed to meet any and all needs of the Student-Athlete in a timely manner in order to establish proper delivery of individualized care for each Student-Athlete. We expect that the Athletic Trainer(s) who will be providing these services will ALWAYS maintain the highest standards of personal and professional ethics. We are committed to providing care which is consistent with the National Athletic Trainer’s Association (NATA) Code of Professional Practice and the Licensing Statutes of the State of Nebraska. We are committed to ongoing evaluation of our Sports Medicine program so that the UNK coaches and student-athletes can be assured of the highest quality sports medicine care. Furthermore, we are committed to using whatever technology is available and affordable in the delivery of the primary services. We will remain committed to continuously upgrading of equipment and professional expertise in order to provide the highest quality care in the region. The University of Nebraska at Kearney Sports Medicine Program aspires to be a program of recognized excellence. It is our intention to support the program with human and financial resources necessary to accomplish the stated goals of the program. It is our desire to establish the University of Nebraska at Kearney Sports Medicine Program as the primary and most outstanding program for the delivery of sports medicine services amongst NCAA Division II institutions, and within the Mid-America Intercollegiate Athletics Association (MIAA).The UNK Sports Medicine team is wholly committed to the needs of the Student-Athlete. We are focused on developing and maintaining professional relationships with the UNK Student-Athletes in order to best understand them as people and to most efficiently meet their needs. We are committed to meet any and all needs of the Student-Athlete in a timely manner in order to establish proper delivery of individualized care for each Student-Athlete.These individuals are not only available in the instance of athletic injury, but also offer their time, expertise and support to the Athletic Training Education Program (ATEP) as clinical instructors and guest lecturers.GA’s are expected to play an active role as a member of the athletic training staff. Responsibilities include:Through their clinical education and field experiences, Athletic Training Students are a valuable resource to the athletic training program as they function within their clinical limitations. These students have a good sports injury background, a genuine interest in sports and they care for the athletes. Through the athletic training education program, we attempt to ensure the competency of our ATS, but please keep in mind that they are students. The UNK Sports Medicine team is wholly committed to the needs of the Student-Athlete. The team physician is the Director of the organization and the Certified Athletic Trainers serve to coordinate this group.This information must be maintained at all times by the head coach. Other medical records, such as injury records, treatment records, etc.Under no circumstance will an athletic training student be allowed to release ANY medical information, at any time. This information is used to assist the sports medicine staff in understanding the health care needs of the athlete, and to better manage any and all medical needs of the individual athlete, and inform the athlete of any potential risks of sports participation.The initial evaluation will include a comprehensive health history, immunization history, and a relevant physical exam, part of which should be an orthopedic evaluation conducted by a licensed physician. Subsequent to the initial medical evaluation, an updated medical history will be performed annually. Further pre-participation physical examination is not believed to be necessary, unless warranted by the updated medical history.Confidentiality will ALWAYS remain a priority.This information regarding an athlete’s personal insurance coverage must be on file with the UNK Athletics Insurance Coordinator and the UNK sports medicine department prior to being released to participation. This coverage is “SECONDARY” to any other collectible group insurance benefits. This simply means that any claim for benefits MUST FIRST be filed with the personal, primary group insurance company. After the primary group insurance company has paid all available benefits, the UNK athletics department is then responsible for any remaining charges. In addition, all visits to medical personnel, with the exception of emergencies, MUST BE AUTHORIZED by a certified member of the sports medicine staff in order for a claim to be submitted and covered by the UNK athletic accident policy. The UNK athletic department is responsible ONLY for injury incurred to sound, natural teeth while participating in a sanctioned, varsity athletics activity. Any athlete who is participating in any sport or team which requires the wearing of a mouth guard, per NCAA guideline or team guideline, must wear a mouth guard for any practice or competition. It is recommended that the student athlete insure the contact lenses prior to participation in intercollegiate athletics. This fee is utilized to cover the various expenses that are incurred by the UNK sports medicine department. This fee is refundable should an athlete quit or be cut from the squad, providing they have not utilized and of the sports medicine services. Any and all refund decisions are made at the discretion of the Head Athletic Trainer and the Director of Athletics. The services of the UNK Counseling and Advising Center are available to any student athlete if further information or treatment is required. The student athlete may be referred to the team physician at the discretion of the head athletic trainer. A system of referral to professionals within Student Health Services or the UNK Counseling and Advising Center will be utilized by the sports medicine staff. Treatments will be initiated and administered by the athletic training staff. Likewise, athletes are not to help themselves to supplies. Please ask first. Please let a member of the staff assist you. These materials are property of the University and MUST be returned promptly when they are no longer needed. Towels do not leave the training room. Leave these items outside the door before entering. Remove them and place them under the table. The Certified Staff are professionally trained in the sports medicine field and will do their best to provide you with prompt and proper medical care. The student athletic trainers are here to learn how to become professional athletic trainers and to provide the athlete with sound care, not to cater to special requests and demands. If a varsity team travels without a representative of the sports medicine staff, advanced notification will be sent to the host institution. Unless otherwise directed, only a certified member of the UNK sports medicine staff will contact team physicians. Arrangements should be made in well in advance of any practice or event in order to ensure availability of UNK staff and resources. It is the responsibility of the head coach to ensure that any and all schedule changes are communicated clearly with the UNK sports medicine department. A certified member of the sports medicine staff must be available to intervene on behalf of the athletic training student or the student athlete. Coverage priorities will be determined through communication between the Head Athletic Trainer and the UNK Director of Athletics. Personal attendance is a priority. Practice coverage priorities will be determined through communication between the Head Athletic Trainer and the UNK Director of Athletics. A certified member of the sports medicine staff will be readily available by phone in case of emergencies. They may be asked to provide coverage in the place of a Full-Time, Certified staff member. Through their clinical education and field experiences, student athletic trainers are a valuable resource to the sports medicine program as they function within their clinical limitations. A certified member of the sports medicine staff must be present in order to intervene on behalf of the student athlete or the athletic training student in a timely manner. The certified athletic trainers will make the necessary medical referrals to professional health care personnel. The athlete IS NOT permitted to seek medical attention for an athletic related need without prior authorization from the certified sports medicine staff, except in cases of emergency. Failure to follow this procedure will negate the University's responsibility for payment of any billing incurred.