employee manual cell phone policy
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employee manual cell phone policyBut the ubiquity of this technology has created a unique set of issues that you may not have addressed in your employee handbook. That’s why it’s vital to create a cell phone policy at work. Issues regarding cell phone use at work that can affect your business include: Accessing inappropriate content or images during work hours. Overuse of cellular devices that leads to a drop in employee productivity. Continual distractions for other employees. The use of texts, emails, and photographs in litigation and arbitration. These problems can have consequences for businesses of all types and sizes. Don’t assume that only businesses with multiple employees should implement a cell phone policy. Even if you have only one employee, you need a cell phone policy. But how do you go about creating your own cell phone policy at work. The experts at Sling reveal everything you need to know and provide a template to get you started. How To Implement A Cell Phone Policy At Work Here are five simple steps for implementing your own cell phone policy at work. 1) Put Your Cell Phone Policy In Writing You should always put your cell phone policy in writing, make it a part of your employee handbook, and have everyone sign that they understand it. Include language that covers all technology that can access the internet and send and receive phone calls and texts. To make sure everyone reads the new material, you can use Sling’s Task feature to create a to-do list for you and your employees. You can even set a due date and send reminders as the date approaches. 2) Include Security Concerns, Accountability, And Permissible Use Security is important, so it’s vital to address security concerns in your cell phone policy. You should also mention accountability so employees know that termination is a possibility if they break the rules. Remember to include guidelines for when team members may use their personal cell phones during work hours.http://www.czechdidgeridoo.com/admin/upload/dewalt-dw708-saw-manual.xml
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3) Enumerate What Is Not Permitted Be specific when enumerating what types of cell phone use at work your employees are not permitted to conduct. Include items such as: Cell phone use while driving a company vehicle. Excessively long calls during work hours. Inappropriate camera use. Inappropriate voice recorder use. Downloading, uploading, or viewing offensive, obscene, or discriminatory images and text. To give you an idea of how to incorporate all the necessary information in your cell phone policy, we’ve created a policy template below. Feel free to tailor this template to your specific business, and when you need to make updates, use Sling’s Newsfeed feature to alert all your team members. Employee Cell Phone Policy Template Employee Cell Phone Policy Policy Purpose This employee cell phone policy outlines guidelines for using cell phones and other mobile devices at work. We recognize that smartphones are an integral part of everyday life and are a great asset if used for productivity apps, calendars, business calls, and the like. But smartphones are a detriment to focus and efficiency if used unwisely and excessively during business hours. Scope Our cell phone policy applies to all owners, managers, and employees. Policy Guidelines Employees who use smartphones excessively during work hours may: Disturb colleagues by making unnecessary calls. Get distracted from their work. Cause problems or accidents when they use their cell phones inside company vehicles or in areas where phones are prohibited. Create security issues by misusing personal devices or the company’s internet connection.Employees are advised to: Use personal and company-issued devices for business purposes only. Maintain company-issued equipment in like-new condition. Talk, text, and use the internet on their personal cell phone or mobile device only a few minutes per day. Employees are not allowed to: Play games on their cell phone (personal or company-issued) during work hours.http://ekvatorbl.com/userfiles/dewalt-dw707-lx-manual.xml Use their device’s camera or microphone to record confidential business information. Use their device (personal or company-issued) for any reason while driving a company vehicle. Use their device in an area where cell use is explicitly prohibited (e.g., some courthouses, laboratories, meetings). Disturb colleagues by speaking on their phone for personal reasons during work hours. Download, upload, or view inappropriate, illegal, or obscene material on any device or over the business’s internet connection. Permissible activities: Employees are allowed to: Make business calls. Check important messages. Use productivity apps. Make brief personal calls away from the workspace of colleagues. Use their phones and devices during breaks. Use their phones and devices during the lunch hour. Use their phone or device while in a parked vehicle. If device usage results in a decline in productivity or interferes with normal business operations, management will suspend the employee’s right to use a cellular device. Employees are subject to severe disciplinary action (up to and including termination) in cases where they: Violate the company confidentiality policy. Cause a security breach. Cause an accident through reckless use of a mobile device. 4) Distribute Your Cell Phone Policy In Multiple Formats Once you’ve created your cell phone policy, distribute it to everyone in multiple formats. Send an email to all employees that includes the text of the policy or a link where they can view it. If it’s not cost prohibitive, print the cell phone policy and make sure all your team members receive a hard copy. Finally, use Sling’s Messages feature to send the cell phone policy to all your employees so they can stay informed. 5) Enforce The Policy Consistently And At All Times As with every other company policy, your employees need to know that you will enforce the rules consistently and at all times.https://events.citeve.pt/chat-conversation/boss-m70-manual Your cell phone policy applies to each and every team member from the newest hire up to the owner of the business. If exceptions are necessary, explain your reasoning to each and every employee so they can learn from the situation. Institute A Cell Phone Policy At Work To Improve Productivity A carefully crafted cell phone policy at work not only protects your business from legal issues, but it also improves focus and morale as well. Your employees will no longer be constantly distracted by incoming texts, phone calls, and alerts on their phones or devices and on those of their colleagues. This makes for a much more productive work environment. That’s good for your team members and your business. For more management resources and for tools to help you schedule your employees, visit GetSling.com today. Sling is the easiest way to schedule and communicate with your employees. Your email address Sling About us Blog Terms Privacy New. Designed in Iceland. Made around the world. We use cookies to ensure the best experience on our website. If you continue to use this site, you consent to our use of cookies. Accept Privacy policy. They are also called employee cell phone policies. Below we've got two generic workplace cell phone policies and templates that you can use to quickly create a cell phone policy for your company or department. The can also be used to create a corporate cell phone policy. We'll start with a very simple one-paragraph version. Special Offer Reach over 150 million candidates. Short Cell Phone Policy Sample: Cell phones should not be allowed to distract employees from business tasks. They should not be used for surfing the internet or gaming during work hours. Cell phones should never be used while driving, operating equipment, or in any situation where they can cause accidents.http://mohanitea.com/images/a-brief-introduction-to-fluid-mechanics-solutions-manual-download.pdf The purpose of this policy is to help us all get the most out of the advantages cell phones offer our company while minimizing distractions, accidents, and frustrations improper cell phone use can cause. In general, cell phones should not be used when they could pose a security or safety risk, or when they distract from work tasks: Never use a cell phone while driving. Never use a cell phone while operating equipment. Do not use cell phones for surfing the internet or gaming during work hours. Avoid using work cell phones for personal tasks. Avoid using personal cell phones for work tasks. Do not use cell phones during meetings. Do not use cell phones to record confidential information. We realize the cell phones can be great tools for our employees. We encourage employees to use cell phones when: For making or receiving work calls in the appropriate place and situation to do so. For other work-related communication, such as text messaging or emailing in appropriate places and situations. To schedule and keep track of appointments. To carry out work-related research. To keep track of work tasks. To keep track of work contacts. Disciplinary Action: Improper use of cell phones may result in disciplinary action. Continued use of cell phones at inappropriate times or in ways that distract from work may lead to having cell phone privileges revoked. Cell phone usage for illegal or dangerous activity, for purposes of harassment, or in ways that violate the company confidentiality policy may result in employee termination. Cell Phone Policy. Company Credit Card Policy. Company Travel Policy. Company Vehicle Policy. Conflict of Interest Policy. Cyber Security Policy. Dress Code Policy. Paid Time Off Policy. Social Media Policy. Telecommuting Policy. Overtime Policy. Attendance Policy. Expense Reimbursement Policy. Sexual Harassment Policy. Remote Work Policy. FAQs: Can your employer legally take your cell phone? No. However, an employer can legally prohibit or ban the use of a cellphone at work. View this detailed company cell phone policy. Should cellphones be allowed at work. It really depends on the company. For some types of businesses where the distraction of a cellphone could be dangerous, a cell phone policy might be a good idea. For other companies, a no cell phone policy at work could be a major turnoff to potential employees or could hinder employees' ability to get work done. Read through this short cell phone policy sample. What are some tips for making cell phone use at work less disruptive. Ask employees to keep cell phones in silent mode whenever possible, not to use them during meetings, and to keep cell phone usage at work focused on work tasks. Of course, your best bet is to put all of this in your employee cell phone policy. Download our free cell phone policy template. Do you have any tips for enforcing a cell phone usage policy. Make it clear why you've got a policy on cell phones at work, what the goals of it are, and what the consequences are for violations of the cell phone use policy. Once you've done this, it's important to enforce your mobile phone at work policy consistently. Is a mobile phone use in the workplace policy enforceable. Yes, it is, as long as it's enforced in a consistent and equal manner. Is there a difference between a company-issued cell phone policy and a personal cell phone use at work policy. There can be. An employer can have more say over what an employee can and cannot do with a company cell phone. They may also wish to ban or severely limit personal cell phone use if employees have company cell phones for conducting business. Specify when cell phone use is acceptable. Detail where cell phones must be kept during work hours. Set limits on time spent texting, making personal calls, etc. Display your policy in writing throughout the workplace. Can mobile phones be banned at work? Yes. An employer can prohibit or ban the use of cellphones in a workplace during work hours. Related Hiring Resources. Add a few personal touches and you’re good to go. Get clear, concise, up-to-date advice with our practical, step-by-step guides. Get clear explanations of the most common HR terms. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. Learn more about the features available and how they make each recruiting task easier. Ask questions, find answers, get tips, and dig deeper into our product. The cell phone company policy may also be referred to as a no mobile phones at work policy or a bring your own device (BYOD) policy. They may be a great asset if used correctly (for productivity apps, calendars, business calls etc.) Employees who use their cell phones excessively may: They’re allowed to use their phones: If an employee’s phone usage causes a decline in productivity or interferes with our operations, we’ll ban that employee from using their cell phones. It may not take into account all relevant local, state or federal laws and is not a legal document. Neither the author nor Workable will assume any legal liability that may arise from the use of this policy. Workable is all-in-one recruiting software. Source and evaluate candidates, track applicants and collaborate with your hiring teams. Get started Or talk to us about your hiring plans and discover how Workable can help you find and hire great people. Please enable scripts and reload this page. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item. Policy Cellphones should be turned off or set to silent or vibrate mode during meetings, conferences and in any circumstance where incoming calls may be disruptive. Personal cellphones While at work, employees are expected to exercise discretion in using personal cellphones. Excessive personal calls during the workday can interfere with employee productivity and be distracting to others. Company-provided cellphones When job duties or business needs demand, the company may issue a business cellphone to an employee for work-related communications. Personal use of company-owned cellphones should be kept to a minimum. Employees in possession of company-owned cellphones are expected to protect the equipment from loss, damage or theft. Upon resignation or termination of employment, or at any time on request, the employee may be asked to produce the phone for return or inspection. Safety issues for cellphone use All employees are expected to follow applicable local, state, and federal laws and regulations regarding the use of cellphones at all times. Employees whose job responsibilities include regular or occasional driving and who are issued a cellphone for business use are expected to refrain from using their phone while driving; use of a cellphone while driving is not required by the company. Safety must come before all other concerns. Regardless of the circumstances, including slow or stopped traffic, employees are required to use hands-free operations or pull off to the side of the road and safely stop the vehicle before placing or accepting a call. Employees are encouraged to refrain from discussion of complicated or emotional matters and to keep their eyes on the road while driving at all times. Special care should be taken in situations where there is traffic or inclement weather, or the employee is driving in an unfamiliar area. Hands-free equipment will be provided with company-issued phones to facilitate the provisions of this policy. Reading or sending text messages while driving is strictly prohibited. Employees who are charged with traffic violations resulting from the use of their phone while driving will be solely responsible for all liabilities that result from such actions. Video or audio recording devices The use of camera or other video or audio recording-capable devices on company premises is prohibited without the express prior permission of senior management and of the person(s) subject to recording. Consequences for Violators Employees violating this policy will be subject to discipline, up to and including termination of employment.Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item. Please log in as a SHRM member. It does not offer legal advice, and cannot guarantee the accuracy or suitability of its content for a particular purpose. Disclaimer. How does a company eliminate cell phone usage at work when it has become commonplace. The company utilizes an effective Employee Cell Phone Policy. Ok we know this is not the sexiest subject, but if you hang with us we will offer some common-sense guidelines for constructing a Company Cell Phone Policy at Work that will keep your drivers safe. We will highlight TEN simple pointers for creating your policy. Additionally, we will deal with those employees who drive company vehicles, or even personal cars while on the job. Here we will speak of the policies needed to minimize company liability for employees who become distracted drivers. Why Communicate a Company Cell Phone Policy at Work. In today’s world, there is a strong likelihood that most, if not all, of your employees bring their personal cell phones to work. As their employer, it is important that you communicate what is acceptable and unacceptable policy when it comes to their use of personal cell phones during work hours. Corporate email is good. Snap chatting with ten potential suitors on company time is bad. You get the idea, but they may not. Of course that means a wonderful conflict of interest. On the one hand, employers do not pay employees to be talking to family and friends, or to be posting, tweeting, surfing the net or playing Candy Crush (we know you do it). On the other hand, a cell phone policy at work should not be so restrictive as to ban ALL uses of a personal cell phone. Employees may need to check in on their children or may need to call regarding an important personal matter during business hours, with a lawyer or a doctor. Regardless of the conflict, a carefully crafted mobile phone policy at work allows your employees freedom and the company a well documented policy. So how do we actually do this. Let’s read on. Share Your Vision How can employees comply with your policies, rules, goals and wishes if they do not know what they are. Some employees will also want to know why certain policies are what they are. Employers should take the time to communicate their expectations regarding appropriate employee conduct to all employees. Workplace policies should be expressed, preferably in writing, as clearly and unambiguously as possible. They should be applied consistently and fairly by the employer. As a side note; when you try and share your vision, it may be helpful to bring other employees in the discussion for buy-in. Here are some easy ways to get the message out. Employee handbook cell phone policy As Orientation material for new employees An email “blast” to all employees Part of Performance Appraisals and Job Reviews Postings in areas frequented by employees, such as break rooms, main hallways or bulletin boards. (Not the best method if you want verification that each employee saw and understood the policy) 10 Pointers to Create an Effective Company Cell Phone Policy at Work Knowing how to share the vision is important but how do you actually create the framework. The policy suggestions below can offer some insightful tips. Some can be used directly while others may need to be adapted to your company’s specific work environment and “culture.” Safety may dictate a more absolute ban for those in dangerous positions. Companies whose employees drive our roads as part of their work, will want to address the dangers of mobile phone use while driving. Employees whose jobs require them to work directly with the public may also be prohibited from having a phone where the public can see it. Use these tips to start your foundation. Here are TEN pointers to help you with your Company Cell Phone Policy at Work. 1. Communication clearly state what you are expecting of your employees and their behavior. Put your policy in writing and share it during Orientation for new employees, and in some written form to all existing employees. It may be necessary to have employees sign an acknowledgment that they received and understood the policy. 2. Coordination encourage employees to use their breaks and lunch times for making and receiving personal calls. Provide them an assigned area where they can make calls, surf the net, and do personal emails where they won’t disrupt those who are not on a break. 3. Consideration encourage employees to use common sense when receiving or making phone calls. The volume of their speaking should be appropriate for the environment. People should also be considerate of the subject matter you choose to discuss in front of your co-workers. 4. Application Make sure your policies are equally applied to all employees regarding of the seniority or position. Sporadic or random enforcement will inadvertently encourage the breaking of the policy. Uneven enforcement will undermine your positive intentions. 5. Notification Technology keeps changing and so should a good company cell phone policy at work. But changes cannot occur in a void. If your company needs to adapt, change, modify or amend your cell phone policy at work, those changes need to be clearly and consistently communicated to all employees, even those who might not appear to be affected by the change. For example, if it is decided that warehouse workers need to place their phones in lockers, then not only do warehouse workers need to be notified but all employees to show your focus and care regarding your policies. 6. Violations in order for there to enforcement of company policies, there needs to be consequences for violating company policy. Employees need to know what the consequences are beforehand. If consequences are ever waived, it should be done for a reason that is understandable to all employees. Personal cell phone use, even when permitted, must never include language that is obscene, discriminatory, offensive, prejudicial or defamatory in any way. 7. Reiteration if you only communicate company policy once, not giving it time, energy and resources, you are communicating that the policy is not that important to you. Furthermore, if an employee does violate a policy, then that employee and others should have the policy reiterated. 8. Pixilation as our phones have become far more than phones we need to adapt our company cell phone policy at work to cover all of the applications that a smartphone has, including the camera and videos. A policy should cover when and if photos or videos can ever be taken at work. Workplaces often have confidential information that should not be randomly photographed by employees. Likewise, it can undermine employee trust and morale if a person is photographed or video recorded without their consent. 9. Transportation Texting while driving puts millions of Americans who drive on the job at risk every day. As an employer, it’s your legal responsibility under federal (and some state) safety and health laws to safeguard drivers at work. This holds true whether your employees drive full-time or only occasionally to carry out their work, and whether they drive a company vehicle or their own. Your Company Cell Phone policy needs to cover the driving of vehicles during work hours. 10. Implementation some companies and their HR departments may need assistance in crafting their Company Cell Phone Policy. Hopefully, articles such as this can help. There are technological applications that a company can implement to help make the policies easier to adhere to. In trying to make sure drivers in your company do not use their phones when they drive, tech solutions like FleetMode can help assist employees to keep the company’s policies. Some Additional Tips for Employees Driving on the Roads Texting while driving puts millions of Americans who drive on the job at risk every day. Keep in mind that if the U.S. Occupational Safety and Health Administration (OSHA) receives a credible complaint that an employer requires texting while driving or organizes work so that texting is a practical necessity, it will investigate and issue citations and penalties where necessary to end this practice. OSHA in their statements on distracted driving include the following rules. Turn cell phones off or set them on “silent” or “vibrate” before starting the car. ? Pull over to a safe place if a call must be made or received while on the road. ? Modify the voice mail greeting to indicate that the employee is unavailable to answer calls or return messages while driving. ? Inform clients, associates and business partners of this policy as an explanation of why calls may not be returned immediately. All of these rules can be performed by anti-distraction technology like FleetMode, which will silence the phone, redirect incoming calls to voice mail, auto-reply to people that you are driving, and lock the keyboard to prevent the use of apps. You can check out OSHA’s distracted driving web page for additional safety tips for reducing work-related driving distractions. You can check out the features of FleetMode on the additional pages of this website, www.FleetMode.com. Keep in mind, that if an accident were to incur while your employee was driving while on-the-clock and was using a cell phone (for talking, texting, or surfing) then lawyers for any injured parties will pursue the company for partial liability for not restricting cell phone use while driving. Other Considerations Texting has replaced speaking on a phone for many younger people. Fast, short messages can often be communicated more efficiently and with less disruption with a text rather than a phone call. However, one text can quickly turn into 20 becoming a digital conversation that is actually longer and more disruptive than a phone call would have been. A Company may need to include in its policies the appropriate time and use of texts. Spelling and grammar rules are just a click away. Accessing the calculator on a phone may be more convenient than seeking out a desktop computer to calculate sales tax. So, there are legitimate reasons to use the world wide web on a personal smart phone during work hours. Finally, application use should be considered. Apps can provide a world of ease on our smartphones however, productivity can take a huge dip when employees spend their time keeping up with the Kardashians, filling their brackets, or playing words with friends. How much a personal cell phone is permitted to be accessed will often depend on the business, the employees’ position and the tools provided by the employer. If cell phone use is diminishing productivity, an employer may consider a mobile device management platform for company issued phones. This tool allows the employer to pick the apps that can be downloaded onto the device. Cell Phone Policy Templates Below are two generic workplace templates that you can use to quickly create a cell phone policy at work. While safer these options are not safe. You lessen your liability, but do not remove it. We’ll start with a very simple one-paragraph version. At no time during work hours, should cell phones be used for surfing the internet or for gaming. Cell phone should NEVER be used while driving a vehicle, operating equipment or in any situation where their use could cause an accident. This policy is to help employees understand the appropriate times and uses for cell phones while seeking to minimize the distractions, inefficiencies, accidents and time loss the cell phones can create when used improperly. This policy is for ALL employees, regardless of tenure or position. Generally, cell phones should not be used when they pose a security or safety risk. Cell phone should not distract the user or others from their work and responsibilities. In order to achieve the goals of this policy, the following guidelines need to be adhere to by ALL employees: Do not use a cell phone while driving on the job. Do not use a cell phone when you operate potentially dangerous equipment. Do not “surf” the web or play games while you are on-the-clock. Avoid using your personal cell phone for accomplishing work-related tasks. Avoid using your work phone for accomplishing personal tasks. Avoid having your cell phone with you during work meetings. Do not record confidential information on any phone unless you have written permission from the company.