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emis web user manualUser Guide. For the Locum GP. Contents. Getting Started with EMIS Web.1. Logging into EMIS Web.1. EMIS Web Home Screen.3. Navigating EMIS Web.3. Using the EMIS button.4. Using the Quick Access Toolbar.4. Quick access toolbar default options.4. Using the ribbon.4. Function Keys.5. Finding a Patient.5. Appointment Quick View.6. Recording a Consultation.6. Issuing Prescriptions.11. Viewing Letters.15. Tasks.16. Instant Messaging.17. Filing Lab Results.18. Locking the Screen.18. Log Out.19. Close EMIS Web.19. About Insight Solutions.21. Other Insight Products.23. This document has been prepared by Insight Solutions to assist practicesIt has beenGetting Started with EMIS Web. Logging into EMIS Web. EMIS Web users use a smart card to log in to the system. Your smart cardInsert your smart card into the card reader. Enter your PIN. If you have more than one role, select the appropriate role. Double-click on the EMIS Web icon on the PC Desktop. The EMIS Web home page will be displayed. Page 1. If you do not have a Smart Card the relevant organisation may allow you. Page 2. EMIS Web Home Screen. EMIS Button. Quick Access. Toolbar. Quick. Launch. Menu. Homepage. Search Field. Ref: EMIS Web Home Screen. Navigating EMIS Web. There are a number of ways to access modules in EMIS Web;Page 3. Using the EMIS button. You can use the EMIS button from any part of EMIS Web to quickly accessUsing the Quick Access Toolbar. Use the quick access toolbar, located across the top of the EMIS Web screenQuick access toolbar default options. The Quick Access Toolbar has four default options, which cannot be deleted. These options are described in the following table. Option. Back. Home. Screen Messaging. Patient Find. Use to. Move back to the previouslyDisplay the EMIS WebDisplay the Send Screen. Message screen. Display the Patient FindUsing the ribbon. The ribbon is located across the top of all EMIS Web module screens.http://www.iccj.jp/images/uploads/fckeditor/deutz-f3l1011f-manual.xml

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UsingEach ribbon is divided into sections that contain a set of grouped options. Ref: EMIS Web Ribbon. Page 4. Function Keys. Function keys are situated along the top the keyboard. Function keys provideThe table below lists theAccess Workflow Manager. Summary Screen. Find Data. Find Patient. Consultation History. Investigation Reports. File. Medication. Appointments. Investigation Values. Protocol Launcher. Finding a Patient. You can find a patient on EMIS Web in several different ways. Select the EMIS Button. From the Quick Access toolbar, click. On the keyboard, press F5. The Patient Find screen is displayed. Page 5The following information about the active patient is displayed. Contact Information, telephone numbers. Practice Warnings. Patient photo, if uploaded. Appointment Quick ViewRecording a Consultation. If the consultation screen is not displayed, click on the EMIS Button, point to. Care Record, and then select Consultations. Consultations Overview. On the Consultations ribbon, click Add and select GP Consultation. A newPage 6. By continuing to browse the site you are agreeing to our cookies policy. Because the system is fully integrated with the patient demographic service (PTD), it?improves?your?patient information maintenance by keeping your data?up to date?and allowing you to make more?clinically?informed decisions.?You’ll have secure access to all the information you need to make the right decisions for your patients.?? This provides clinical decision support, reduced risk and ensures patients get the care they need as soon as possible. ? The team at Plane Trees Practice h ave found that using EMIS Web has made it much easier to spend time with patients.? ? Being able to work so closely with other locations has significantly helped the team at. Western Elms Surgery.We’re also able to monitor workflows in all areas.http://www.meselofalu.ro/userfiles/deutz-f3l1011f-workshop-manual.xml” And, with a vast library of predefined searches that are aligned with QOF and data quality regulations, you’ll know the information you get will feed directly into your target planning and assessments.?The reporting capabilities of EMIS Web have helped NHS Stoke on Trent c ut their data collection time by up to 90.? ? Practices have found that this has helped empower patients to take control of their own health, improving patient engagement and reducing DNA rates and unnecessary appointments.?It’s also helped Wingate Medical Cen tre in Liverpool to see 40 more patients each day than previously.?? We have over 150 dedicated support and training staff on hand 24 hours a day, every day. You’ll also have a dedicated customer relationship manager who’ll work with you to ensure you receive all the training and support you need to unlock the full potential of EMIS Web.? ? We work?closely?with all our users to develop a user-driven roadmap and listen to what you need and changes you would like to see implemented in EMIS Web to meet your future requirements. By continuing to browse the site you are agreeing to our cookies policy. And because we integrate with most scanners and document management system. DocMan ?you can scan and save your documents directly into EMIS Web, saving on admin time. You’ll also be able to annotate and work collaboratively on documents for extra clinical support.?? ? That’s why all our training and optimisation packages are designed to help you work smarter not harder. We’ll give you the tools and skills you need to use EMIS Web to its full potential. Discover everything Scribd has to offer, including books and audiobooks from major publishers. Start Free Trial Cancel anytime. Report this Document Download Now Save Save Emis Web user guide.pdf For Later 100 (1) 100 found this document useful (1 vote) 1K views 7 pages Emis Web user guide.pdf Uploaded by dsaroha1 Description: emis web user guide Full description Save Save Emis Web user guide.http://www.bosport.be/newsletter/boss-lm-2b-manualpdf For Later 100 100 found this document useful, Mark this document as useful 0 0 found this document not useful, Mark this document as not useful Embed Share Print Download Now Jump to Page You are on page 1 of 7 Search inside document Browse Books Site Directory Site Language: English Change Language English Change Language. How to register Logging in for the first time What user roles does PKB support. You can set up an automatic data transfer for a GP practice's patient data from EMIS into PKB using the EMIS Patient Data Extract Service (PDES). The transfer can only begin with the permission of a GP who is a data controller of the GP practice. The data controller must formally sign the contract authorising the data transfer and they can stop authorisation at any time in the future. Once this data transfer has been activated the GP practice's EMIS patients will be created in the GP practice's PKB team and the patient's demographics, allergies, diagnoses and medications will be populated from the data in the EMIS extract. After the initial addition of all historical data, the record will be updated in PKB on a daily basis from the daily EMIS extract. How do I set up the extract service for my GP surgery. To set up your GP practice for automatic transfer of your patients' data please contact the PKB team. Note: There is a cost for this service from EMIS. The PKB team will help your GP practice to set up their PKB site, and activate the extract service. Once the service has been activated the GP practice professionals will be able to work with their patients in PKB and view the EMIS data there. Working with sharing agreements in EMIS Web Information Sharing Agreements (ISAs) enable your organisation to share your data with patients and view data from other organisations in PKB. Once your GP surgery has signed a PKB ISA, PKB will request that your practice be configured for the EMIS patient data extract service.http://gulzarihacegandergisi.com/images/99-ford-expedition-repair-manual-pdf.pdf After 10 working days, the data sharing agreement can be activated within EMIS Web to share and view data in PKB. To access sharing agreements in EMIS Web, you must have the appropriate Role Based Access Control (RBAC) activities in your role profile: B0264 Access CSA (Perform Patient Trace), to perform cross-organisation searches using Patient Find and match patients across organisations in Registration. B0109 Local Restricted System Administration, to activate and deactivate sharing agreements. B0020 Control Consent Status, to change the value of the national flags indicating a patient’s preferences for restricting viewing of their Summary Care Record and detailed records. Note: This activity must only be granted to users who can explain to patients the consequences of these choices. This activity controls access to sensitive personal data, which includes clinical and administrative information, i.e. it does not apply to demographic data. Changes to the configuration for the EMIS patient facing API do not affect the patient data extract service. The configuration details for the patient data extract service are listed in the sharing agreement itself. How can I access the Data Sharing Manager in EMIS. Click the EMIS icon in the toolbar Point to Configuration Click Data Sharing Manager. Note: The Data Sharing Manager option is not available if you do not have any agreements in place. How do I activate a sharing agreement. Access Data Sharing Manager. If required, on the Data Sharing Manager ribbon, click My Agreements. At the bottom of the navigation pane, check the tabs to locate the agreement ( Care record, Data distribution or Reporting ). Existing agreements of the selected type are listed in the navigation pane, with a green tick beside active agreements and a red cross beside agreements that have been created, but not yet activated: 4.In the appropriate section in the navigation pane, click the agreement you want to activate. Details of the agreement are displayed in the right-hand pane. 5.On the Data Sharing Manager ribbon, click Activate Agreement.The agreement is activated for your organisation (i.e. other organisations can view your data). However, you cannot view information from other organisations until they also activate the agreement. The following page shows examples of agreements that have previously been set up for GPs in Hillingdon: with Greenbrook Healthcare Ltd for the Urgent Care Centre located at Hillingdon Hospital (note that Greenbrook also operates the UCC at Northwick Park Hospital and clinical staff there will also have access to your patients’ records) and with Care UK for the NHS 111 and Out of Hours services. How do I deactivate a sharing agreement. At the bottom of the navigation pane, click the tab for the appropriate agreement type ( Care Record, Data distribution or Reporting ). Existing agreements of the selected type are listed in the navigation pane. 4.In the appropriate section in the navigation pane, click the agreement you want to deactivate. 5.On the Data Sharing Manager ribbon, click Deactivate Agreement. The agreement is deactivated for your organisation (i.e. your data will no longer be sent to PKB). How can I view a sharing agreement. On the Data Sharing Manager ribbon, click My Agreements or click Enterprise Agreements. (The Enterprise Agreements options is only available for top level organisations with sharing agreements that are associated with child organisations.) 3.At the bottom of the navigation pane, click the tab for the appropriate agreement type ( Care Record or Reporting ). Existing agreements of the selected type are listed in the navigation pane. 4.In the navigation pane, click the required agreement. The agreement details are displayed on the main pane, along with current activation status, and tabs showing potential organisations sharing and viewing data. How can I view EMIS data in PKB. To view EMIS data in PKB, our team will assist you in setting up your PKB site. Once set-up you can access EMIS data in PKB: Log in as a professional to PKB. Note: if the patient is sharing with teams or has manually entered data this will also be available in PKB. A GP team will only see data with the PKB privacy label that they have access to, or that they have entered themselves manually. Testing with early customers PKB conducted service tests with our early adopter customers. The process involved: Activating the sharing agreement for that GP practice within EMIS. Operational checks by PKB to ensure that the extract processing was passing all tests to allow extract processing. This occurred before the GP practice started their testing process. Setting up test patients on the local EMIS web instance. Processing of the extract was enabled for these the test patients only. The test patients were created on an EMIS specific test environment within the n3 network. Following a test plan to review the appearance of these patients' data within PKB's user interface and comparing with the same patients within EMIS. Checks included: New patient records created in PKB where required. All data have been transferred correctly for a patient. Updates or deletions of previously sent data result in an update on deletion in PKB. No sensitive data in EMIS (as per the SCR sensitive exclusion list or other exclusion list) is included in PKB. Initially this focus was on patient creation and processing allergies, diagnoses and medications. The testing plan signed off with these customers is available at this link and the accompanying screenshots can be reviewed in this document. The test number on the test plan corresponds to the test number in the screenshots document. Data transfer from EMIS to PKB The data transfer from EMIS is in the form of a csv file which represents an export of EMIS database tables. One file is received per table on a daily basis. When a practice initiates the extract service bulk data is received for all regular patients with NHS numbers. From that point on a daily delta is sent which contains any modifications to the data since the previous extract and new patients with NHS numbers. In addition, there is a textual description for EMIS code which PKB displays on the front end to the patient and professional. Deletions and amendments are also transferred to PKB to update existing data. PKB tracks the source and time stamp for each data point from the GP for display along with all other data from all other sources about the patient. Data processing by PKB PKB currently processes the extract to create and update demographics, allergies, diagnoses and medications. Record creation Records are created in the GP practices PKB team from the EMIS extract using the NHS number. If the patient has no NHS number in EMIS Web, a record can be created using the EMIS Patient Number. The patient is added to the GP practice's PKB team allowing the team professionals the team's default level of access to that patient's data in PKB. Email addresses from EMIS are not added to the created patient records. To allow a patient to register and access their record, their email address can be added in PKB. Once an email has been added, the patient will then receive an email to register. If a patient was created in PKB already by another organisation but is not registered, it's possible to update their records from your GP practice extract but they will not be added to your team until the creating organisation facilitates this. If you have questions about this process please contact the PKB team Diagnoses, allergies and medications PKB creates and updates diagnoses, allergies and medications using the clinical codes received from EMIS. For allergies and diagnoses PKB will look-up the received Read v2 code, or if not available the EMIS custom code in order to determine the privacy label, and data type to apply. PKB has published the coding tables online in our developer wiki. Please contact us if you have feedback or suggestions. For medications PKB will display the code received but as this is sent as a separate table from EMIS the datatype will be medications. The privacy label will default to general but this will be editable by patients. EMIS extract service data exclusions Patient opt-out codes All 'regular type' patients will be extracted unless they have a specific opt-out code. If a patient later decides to opt in, this will be triggered by the addition of opt-in codes. Patients whose records contain one of the following Read codes will have their data excluded from the EMIS extract entirely and thus no record will be created for patients with these codes. This is implemented on the EMIS side; the codes to be excluded are specified as part of the EMIS extract set-up configuration. If a patient has had an opt-out code in their record and you would like to opt them back in, in order to populate their PKB record, one of the following opt-in codes should be added to the patient's record in EMIS Web. This means data points with these codes will not appear in the patient's record. There are two sensitive code lists: Summary Care Record sensitive Read code set ( SCR sensitive exclusion list ). This only applies the EMIS extract, EMIS remove data with these codes and do not send them to PKB. Additional sensitive code set. This is list of Read V2 and EMIS proprietary codes our customers favoured excluding. This list will apply to codes sent from the EMIS extract service, or sent in HL7 messages. PKB filters the data received and skips these. This list is also available on the coded data page. Patients and data marked as confidential Some patients and individual items may have a confidentiality policy applied in EMIS Web. Confidential patients (i.e. patients that have a confidentiality policy applied to their entire record within that organisation) are not sent to PKB. Items which are marked as confidential in EMIS will not be sent to PKB. Confidential items are defined by EMIS as items that have a confidentiality policy applied to them and cannot be seen by certain users within an organisation. This may be because the item is deemed sensitive, such as the record of a patient’s HIV status or a termination of pregnancy. EMIS extract schedule EMIS sends a daily extract to PKB containing update for patients and new patients added in the last 24 hours. This extract is processed as soon as received. If a daily extract is not sent from EMIS, or processing is significantly delayed for any reason then this announcement will be made via. Diagram of data flow Report abuse Report abuse. We have created a simple guide to help you understand how it works, what it does and how to switch it on. Depending on your settings, this could affect your NHS.net email and Electronic Document imports. They can sometimes be tricky to set up however, and for simple tasks such as alerting a user on adding certain information to a patient record, input prompts may be a better choice. This audit is particularly useful for you to see potential units that could see your patient data if the consent flags are set to allow viewing of this information. Any data that cannot be understood by SystmOne will become degraded data, and must be dealt with to ensure an accurate record. All Rights Reserved. TPP SystmOne Trainer EMIS Web User Guides. In addition, there is a textual description for EMIS code which PKB displays on the front end to the patient and professional. Deletions and amendments are also transferred to PKB to update existing data. PKB tracks the source and time stamp for each data point from the GP for display along with all other data from all other sources about the patient. Data processing by PKB PKB currently processes the extract to create and update demographics, allergies, diagnoses and medications. Record creation Records are created in the GP practices PKB team from the EMIS extract using the NHS number. If the patient has no NHS number in EMIS Web, a record can be created using the EMIS Patient Number. The patient is added to the GP practice's PKB team allowing the team professionals the team's default level of access to that patient's data in PKB. Email addresses from EMIS are not added to the created patient records. To allow a patient to register and access their record, their email address can be added in PKB. Once an email has been added, the patient will then receive an email to register. If a patient was created in PKB already by another organisation but is not registered, it's possible to update their records from your GP practice extract but they will not be added to your team until the creating organisation facilitates this. If you have questions about this process please contact the PKB team Diagnoses, allergies and medications PKB creates and updates diagnoses, allergies and medications using the clinical codes received from EMIS. For allergies and diagnoses PKB will look-up the received Read v2 code, or if not available the EMIS custom code in order to determine the privacy label, and data type to apply. PKB has published the coding tables online in our developer wiki. Please contact us if you have feedback or suggestions. For medications PKB will display the code received but as this is sent as a separate table from EMIS the datatype will be medications. The privacy label will default to general but this will be editable by patients. EMIS extract service data exclusions Patient opt-out codes All 'regular type' patients will be extracted unless they have a specific opt-out code. If a patient later decides to opt in, this will be triggered by the addition of opt-in codes. Patients whose records contain one of the following Read codes will have their data excluded from the EMIS extract entirely and thus no record will be created for patients with these codes. This is implemented on the EMIS side; the codes to be excluded are specified as part of the EMIS extract set-up configuration. If a patient has had an opt-out code in their record and you would like to opt them back in, in order to populate their PKB record, one of the following opt-in codes should be added to the patient's record in EMIS Web. This means data points with these codes will not appear in the patient's record. There are two sensitive code lists: Summary Care Record sensitive Read code set ( SCR sensitive exclusion list ). This only applies the EMIS extract, EMIS remove data with these codes and do not send them to PKB. Additional sensitive code set. This is list of Read V2 and EMIS proprietary codes our customers favoured excluding. This list will apply to codes sent from the EMIS extract service, or sent in HL7 messages. PKB filters the data received and skips these. This list is also available on the coded data page. Patients and data marked as confidential Some patients and individual items may have a confidentiality policy applied in EMIS Web. Confidential patients (i.e. patients that have a confidentiality policy applied to their entire record within that organisation) are not sent to PKB. Items which are marked as confidential in EMIS will not be sent to PKB. Confidential items are defined by EMIS as items that have a confidentiality policy applied to them and cannot be seen by certain users within an organisation. This may be because the item is deemed sensitive, such as the record of a patient’s HIV status or a termination of pregnancy. EMIS extract schedule EMIS sends a daily extract to PKB containing update for patients and new patients added in the last 24 hours. This extract is processed as soon as received. If a daily extract is not sent from EMIS, or processing is significantly delayed for any reason then this announcement will be made via. Diagram of data flow Report abuse Report abuse. Select all the INRstar users When you are finished click 'OK' Please Note: Every time a new user is added into INRstar you will need to ensure the user's 'Edit Users' and 'Login Access' have been correctly setup in EMIS. Setup per machine When using INRstar with EMIS for the first time EMIS will request you activate the New Partner Product. Log out of EMIS Web and log back in using your non smart card EMIS Web login details. To force INRstar to make a link with EMIS Web: Check EMIS is open and logged into. To search for a patient within EMIS, you need to enter either the patient's NHS number, Family Name, Given Name or Date of Birth or all four criteria's. Click the 'Search EMIS' button Search EMIS button. A log in screen will appear: Enter your non smart card EMIS Web Login credentials and click 'Activate Product'. Please note EMIS Web must be open and logged into using the same username. INRstar will then display the patients who match your search criteria. INRstar will display the patients who match your search criteria If your search criteria returns too many results the interface might time out. If this happens enter more specific information, for example a NHS number. The interface for EMIS Web is now set up on this computer and is ready to use. All rights reserved. If your laptop is connected to Mobile broadband or a wireless network (i.e. at home) you will see the following symbol in the Taskbar: If this is exceeded the card is disabled until the month term starts again. If neither are available you will need to work offline and update the patients record when you are back in an area where there is an Internet connection. The VPN client automatically starts if there is a connection to the Internet: There should be no spaces between the 12 digits. To generate the authentication code on the token, press the button to the right of the display: Double click on the Emis Web icon: Enter your practice Username and Password or insert you Smartcard. Surrey Pathology Services will provide all participating GP surgeries with the relevant stationary for generating the request forms. When the electronic requesting service is operational, requests will be printed onto the front side of the stationary, which is effectively a blank sheet of paper that includes PID labels at the bottom. On the back of this paper will be a contingency request form that a GP can fill in manually in the event that electronic requesting becomes unavailable. This system should ensure that there is never a need to supply emergency manual request forms. Examples of the request forms are available at the top of this page from the downloads section. Ask an expert Test Directory Specimen Transportation Core Service Consumables Point-of-Care Consumables Disease Management BSPS News Nice Guidelines Department of Health Frimley Park Hospital Royal Surrey County Hospital NHS Direct MHRA Lab Tests Online NHS Cancer Screening Programme.