emergency teams procedure manual
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emergency teams procedure manualAffecting More Than One Building or Campus-wide When such conditions occur, the President shall make the decision as to whether a partial or total shutdown shall be ordered. Employees will be notified by 6:30 a.m. over local radio stations. Faculty will also be notified through their department heads whether or not to report to work. Faculty who have not received notification within a reasonable amount of time should contact their heads if unsure of whether or not to report to campus. Even if conditions improve, any decisions for closure will remain in effect for the period of time originally specified. Under extenuating circumstances, supervisors may obtain permission for their employees to work. Permission must be obtained from the administrative Vice President or the President. In addition, a written justification outlining the importance of the task to be completed must be submitted through channels to the President’s Cabinet. This compensatory time (Section 5.11.7.9) can be used during periods when the University is officially closed (in lieu of vacation). In particular, if the fire alarm sounds, everyone should exit the building as quickly as possible, using the stairways. Employees should remain calm, assist the handicapped, and make certain that the students are aware that they must exit the building as well. Once out of the building, everyone should remain well clear until told by the appropriate authority that it is safe to return. The University has established detailed protocols for the purpose of establishing which University employees must be contacted, and by whom, for various emergencies and problems. Of the possible kinds of emergencies, fire, medical emergencies, hazardous materials incidents, and bomb threats are the most likely. The appropriate responses to such emergencies are given below. The dispatcher will then make certain that the appropriate personnel and equipment are sent to the scene.http://facemz.com/userfiles/delta-22-470-manual.xml
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If such a spill occurs, University Police should be contacted at extension 4911. The dispatcher should be given the necessary information such as building name, room number, floor level, injuries (if any) and the name of the person calling. The University Police dispatcher will call duty chief and Safety Officer. The Safety Officer will determine the need to call Maintenance, the Fire Department or other emergency response personnel. The spill must be contained so that it does not enter drains or other uncontrollable areas. Occupied elevators cannot be used to transport hazardous materials. The Safety Officer or the Dean of Student Life will contact the appropriate vice president, appropriate dean, director or department head, and the Office of Purchasing (Risk Management). The policy is designed to initiate a timely and effective response to bomb threats and the evacuation of personnel quickly and safely if deemed necessary. This policy establishes an emergency preparedness plan that protects faculty, staff, students, and visitors to the campus in the event of a bomb threat. For the purposes of this plan, the Director of University Police and the Director of Safety or their designee will be the specific individuals constituting a “Command Group” and will command the “Emergency Management Team.” Special Emergency Response teams will also be activated in each building during bomb threat situations. These building-level teams consist of University Vice-Presidents, deans, directors, department heads, supervisors, secretaries, dormitory house directors and resident assistants, janitors, alternates, University Health Services personnel, Physical Plant personnel and others “deemed necessary by the Management Team.” University Police must be notified of a bomb threat immediately by calling the department’s emergency number at extension 4911.In case of actual bombing, the Safety Officer or the Dean of Student Life will call the Purchasing Department (Risk Management).http://gomezcanan.com/userfiles/delta-22-540-manual.xmlThis may include (a) inspection search of the perimeter and interior of the building, (b) notification to departments and personnel of a threat alert, (c) partial evacuation, (d) complete evacuation, (e) movement of personnel and crowd control, (f) monitoring endangered areas, (g) communicating with external sources, (h) assisting in recovery actions, or (j) resumption of University activities. Members of the Emergency Response Team will notify all personnel in the affected area that a bomb threat has been received by showing a red placard to the supervisors of offices and classrooms of the building(s) affected. Occupants then will have the choice to stay where they are or evacuate. The Emergency Management Team will coordinate this search with the assistance of selected members of the Emergency Response Team. All areas of the building will be searched, including the outside perimeter of the building. The Emergency Management Team will supervise the search and be kept abreast of the status and results of the search. All personnel will be directed to specific exits of the building and be asked to move and stay at least 300 feet from the building. All personnel are to become thoroughly familiar with the procedures and should review them periodically. If the Fire Department is contacted directly, bypassing University Police, the Thibodaux Police Department will contact University Police. University Police will contact: If the need arises to call outside emergency response personnel, University Police will contact Office of University Relations. Affecting More Than One Building or Campus-wide University Police will contact: University Police will contact: The Academic Dean will contact the parents of students on a field trip, if necessary. The Dean of Student Life will contact parents of students not covered by above, if necessary.https://labroclub.ru/blog/boss-gt-pro-manual-download University Police will contact: University Police will contact: University Police will contact: University Police will contact: The Vice President contacts the President and asks instructions on who will contact the victim’s family. University Police will contact: If requested by a student who was arrested, the Dean of Student Life will contact family members. The Director of Human Resources, or a designated representative of Human Resources, upon receipt of such notification will be responsible for ensuring that procedures are followed. These procedures are detailed on the Human Resources policies website. We'll assume you're ok with this, but you can opt-out if you wish. Scope These guidelines apply to all personnel, buildings, and grounds owned and operated by West Liberty University including those peripheral areas adjoining the University. Types of Emergencies Specific types of emergencies that may be covered by this manual: Fire Natural disaster Hazardous waste spill Explosion, downed aircraft (crash) on campus Bomb Civil disturbance or demonstrations Utility failure Violent or criminal behavior Medical and first aid (epidemic poisoning) Psychological crises Definitions The President or designee serves as the overall Emergency Director during any major emergency or disaster. The following definitions of an emergency are provided as guidelines to assist building and area coordinators in determining the appropriate response: Minor Emergency: Any incident, potential or actual, which will not seriously affect the overall functional capacity of the University. Report these immediately to Campus Police by calling 911. Major Emergency: Any incident, potential or actual, which affects an entire building or buildings and which disrupt the overall operations of the University. Outside emergency services probably will be required, as well as major efforts from campus support services.http://florentineholding.com/images/97-saturn-sl-manual-transmission-fluid.pdf Major policy decisions usually will be required from the administration during times of crisis. Report such emergencies to Campus Police, by calling 911. Disaster: Any event or occurrence, which has taken place and has seriously impaired or halted University operations. In some cases mass personnel casualties and severe property damage may be sustained. A coordinated effort of all campus wide resources is required to control the situation effectively. Outside emergency services will be essential. In all cases of disaster, an Emergency Command Post (see III, below) will be activated, and the appropriate support and operational plans will be executed. Assumptions This manual is predicated on a realistic approach to the problems likely to be encountered on campus during a major emergency or disaster. Hence, the following general guidelines are presumed: An emergency or a disaster may occur at any time of the day or night, weekend or holiday, with little or no warning. The succession of events in an emergency is not predictable, hence, published support and operations plans will serve only as checklists. They may require field modification in order to meet the requirements of the situation. Disasters may affect residents in areas surrounding the University; therefore city, county, and federal emergency services may not be available immediately to address problems on campus. Declaration of State of Emergency The authority to declare a campus state of emergency rests with the President or designee as follows: During the period of any campus major emergency (including disasters), the Campus Police department shall place into effect the procedures necessary to address the emergency, safeguard persons and property, and maintain educational facilities. Campus Police shall consult with the President or designee regarding the nature of the emergency and the propriety of declaring state of emergency. If such declaration is made, only registered students, faculty, staff, and essential contractors shall be authorized to be on campus. Unauthorized persons will be asked to leave. Any who refuse to leave will be deemed trespassers and treated as such by Campus Police and other law enforcement personnel. Only those faculty and staff who have emergency response duties will be allowed to enter the immediate emergency or disaster area. In the event of earthquakes, aftershocks, fires, storms, or other major disasters occurring on or about the campus, Campus Police officers and Facilities Management personnel will be dispatched to determine the extent of any damage to University property. DIRECTION AND COORDINATION Emergency Director All emergency operations shall be directed by the President or designee and the Emergency Coordinator. In the absence of the President, an on-duty Campus Police officer shall assume operational control of the emergency until relieved and shall consult with whichever senior administrator is available. The regular department facilities in the Myers Maintenance building are also to be kept fully operational. Alternate locations for Command Post will include Myers Maintenance building, IT Offices in Main Hall, and the Ohio County Sheriff’s Department satellite office on campus located in the Annex Building. Field Emergency Command Post If the emergency involves only one building or a small part of the campus, a Campus Police vehicle is to be placed as near the emergency scene as is reasonably possible. At least one Critical Incident Response Team member is to staff the command post at all times. A small office with a desk, chairs, and a telephone may also be required near the scene. Field Emergency Command Post equipment shall include: Barricades, barrier tape, and signs. Portable hand radios and cell phone. Portable public address system. First aid kit. Campus telephone directory and local telephone directory including yellow pages. Laptop computer for text alert, accessing social media, etc. General Emergency Command Post If the emergency involves a large part of the campus, the Campus Police department office shall serve as the Command Post. At least one Critical Incident Response Team member is to staff the Command Post at all times. A marshalling area for outside and local agency assistance shall be established by Campus Police for operations of the combined on-site emergency crews, i.e. an area that can accommodate multiple telephone, fax, and other electrical devices. CIRT responsibilities are: Emergency Director: President or designee Directs comprehensive response to the emergency. Works with Campus Police and others in assessing the emergency and preparing the University’s response. Declares and ends, when appropriate, a state of emergency. Notifies and conducts liaison activities with the administration, governmental agencies, media outlets, et al. Emergency Coordinator: Critical Incident Response Team Chairperson Coordinates a comprehensive response to the emergency. Maintains Emergency Command Post in a state of constant readiness, or designates to Critical Incident Response Team member. Determines the type and magnitude of the emergency. Initiates contact with the President and senior administration and begins assessment of the campus’s condition. Notifies and utilizes police and, if necessary, student aides in order to maintain safety and order. Notifies the members of the CIRT and advises them of the nature of the emergency. Notifies and conducts liaison activities with an appropriate outside organization such as fire, police, Office of Emergency Services, etc. Ensures that appropriate notification is made to off-campus staff when necessary. Oversees the preparation of a report to the President summarizing the management of the emergency. Damage Control: Director of Physical Plant Provides equipment and personnel to perform shutdown procedures, hazardous area control, barricade set-up, damage assessment, debris clearance, emergency repairs and equipment protection. Provides vehicles, equipment, and operators for moving personnel and supplies and assigns vehicles, if needed, to the CIRT. Obtains the assistance of utility companies as needed. Furnishes emergency power and lighting systems. Surveys habitable space in case essential services must be relocated. Provides for storage of vital records at an alternate site; coordinates with building and area coordinators for liaison and support. Campus Police Department: Chief or Lead police officer Notifies senior administrators of emergencies. Monitors campus emergency warning and evacuation systems Takes steps necessary to protect life and property and to safeguard vital records (summoning external law enforcement, EMS, and fire protection personnel if needed). Obtains assistance from the city, county, and federal government for radio monitoring and first aid as required. Provides traffic control, access control, perimeter and internal security patrols, and fire prevention services as needed. Provides and equips an alternate site for the Emergency Command Post if the Campus Police office in Shaw Hall is not habitable. Maintains liaison with the Director of Physical Plant or designee for telecommunications support. Vice President of Student Services Coordinates messaging to students using TopperNet, email, etc. Residence Life Operations: Executive Director Housing and Student Life Maintains emergency operations for the residence halls. Maintains liaison with Director of Physical Plant. Maintains contact with student support services (i.e. Health Service, Counseling, Campus Ministries, etc.) Health Service: Director of Student Health Services Maintains contact with Emergency Coordinator. Identifies need for external health services. Campus Safety Office: Safety Specialist Maintains contact with Director of Physical Plant. Maintains contact with Director of Student Health Services. Works with Campus Police and State Fire Marshal. Public Information: Director of Media Relations Establishes liaison with the news media for dissemination of information as directed by the President. Establishes liaison with local radio and TV services for public announcements. Arranges for photographic and audiovisual services. Advises the President or designee of all news reports concerning the extent of the emergency. Prepares news releases for approval and releases same to media. Compiles an “after action” report as provided in Administrative Procedure 18. Updates the Administrative Procedure 18, Media Coordination in Emergency Situations. RESPONSIBILITIES President The President or designee serves as Emergency Director. Such persons may have the following general responsibilities prior to and during any emergency: Emergency Preparedness Building evacuation information may be distributed to all employees with follow-up discussions and on-the-job training or explanation. Time may be allowed for training employees in emergency techniques such as fire extinguisher usage, first aid, CPR, and building evacuation procedures. Emergency Situations Inform all employees under their direction of the emergency condition. Evaluate impact the emergency has on their activity and take appropriate action. This may include ceasing operations and initiating building evacuation. Maintain emergency telephone communications with CIRT from their own locations (or from an alternate site if necessary). Survey and evaluate their assigned building facility or activity and determine the impact an emergency may have on their facility. Report all safety hazards to the Director of Physical Plant. Submit work orders to reduce hazards and to minimize the risk of accidents. Important: Advise all students, staff, and faculty to follow building evacuation procedures, e.g. reporting to a designated campus assembly area outside the building where a head count can be taken. UNIVERSITY NOTIFICATION SYSTEM The telephone is the primary means of emergency notification, i.e. for timely dissemination of information regarding an emergency. Campus Police Officer On-Duty: The Campus Police department is the focal point for transmission of official emergency telephone communication to and from administrators. The officer on duty will notify the Critical Incident Response Team chairperson. The CIRT Chairperson will initiate the notification system by calling the President and CIRT members. Important: During an emergency, use of campus phones must be limited to emergency response matters. Uniformed Campus Police officers are on duty 24 hours a day. Maintenance personnel are available during normal business hours at (304)336-8009. At other times, Maintenance may be reached through the Campus Police department as noted above. The following emergency services may be provided: Utilities: Repairs to water, gas, electric, and sewage systems. Structures: Repairs to structures and mechanical equipment therein, including heating and cooling systems. Equipment: Portable pumps, generators, floodlights, welders, air compressors, tractors, backhoes, forklifts, etc. Transportation: Sedans, light trucks, dumps trucks, and tractors. Purchasing Agent: Contact CFO for purchasing as needed. Receiving: Emergency procurement if items needed for campus support. Emergency Shutdown Procedures: Note: in the event of a natural disaster in which major structural damage is sustained it is advisable to turn off hazardous utilities: Electricity and natural gas are of primary concern. For specific details refer to relevant section. Do not hang up until told to do so. Important After any evacuation, report to your designated assembly area. Stay there until an accurate headcount is taken. When the building evacuation alarm is activated, occupants shall leave by the nearest marked exit and alert others to do likewise. Assist people with disabilities in exiting the building. Once outside, proceed to a clear area that is at least 500 feet away from the affected building. Keep streets, fire lanes, hydrant areas, and walkways clear for emergency vehicles and personnel. Know where your assembly area(s) is (are). IMPORTANT: After any evacuation, report to your designated assembly area. Campus Evacuation Campus Police will make announcements regarding evacuation of all part of the campus. All persons shall leave the premises immediately and relocate as directed. SPECIFIC EMERGENCY PROCEDURES Bomb Threat If you notice a suspicious object or potential bomb on campus do not handle it. Clear the area and immediately call Campus Police, 911. Any person receiving a phone call bomb threat should ask the caller: When is the bomb going to explode. Where is the bomb located. What kind of bomb is it. What does it look like. Why did you place the bomb. Keep talking to the caller as long as possible and record the following: Time of call. Caller’s gender and estimated age. Speech pattern, accent, possible nationality, etc. Emotional state of the caller. Background noise. Campus Police will contact the State Police and evacuate the building. When the building evacuation alarm is sounded, or you are told to leave by law enforcement or similar authority, walk quickly to the nearest marked exit and ask others to do the same. Remember that elevators are reserved for people with disabilities’ use in times of emergency. Do not use elevators in case of fire. Do not panic. Once outside, move to your designated assembly area. Keep streets, fire lanes, hydrants, and walkways clear for emergency vehicles and crews. If requested, assist emergency crews. Important: After evacuation, report to your designated assembly area. Civil Disturbance or Demonstrations Most campus demonstrations such as marches, meetings, picketing, and rallies will be peaceful and non-obstructive. A demonstration should not be disrupted unless one or more of the following conditions exists as a result of the demonstrations: Interference with the normal operations of the University. Prevention of access to office, buildings, or other University facilities. Threat of physical harm to persons or damage to University facilities. If any of these conditions exist, Campus Police should be notified as they will be responsible for contacting the CIRT. The following procedures should be followed: Peaceful Non-Obstructive Demonstrations Efforts should be made to conduct University business as normally as possible. If demonstrators are asked to leave but refuse to leave by regular facility closing time: (i) Arrangements will be made by Campus Police to monitor the situation during non-business hours, or (ii) Determination will be made by CIRT to treat the violation of regular closing hours as a disruptive demonstration. Non-Violent, Disruptive Demonstrations (Students) In the event that a demonstration blocks access to facilities or interferes with the operation of the University: (i) Demonstrators will be asked by the Vice President of Student Services to terminate the disruptive activity. (ii) CIRT members and SGA members may be enlisted by the Vice President of Student Services to try to persuade the demonstrators to desist. (iii) If the demonstrators persist in the disruptive activity, they will be notified that failure to discontinue the specified action within a specified length of time may result in disciplinary action including suspension, expulsion, or possible intervention by civil authorities. Campus Police will be responsible for notifying demonstrators that their arrest is imminent. During Normal Business Hours (i) In coordination with the Vice President of Student Services, Campus Police will contact the departments affected. (ii) The President will decide whether intervention by civil authorities is needed (per paragraph B above). NOTE: Campus Police retains the responsibility for unilaterally summoning external law-enforcement without counsel from others if circumstances dictate. SAMPLE A Directive to Terminate Demonstration Immediately (with Campus Police present) (Identify self by name and position) This assembly is disrupting the operations of the University. Participants are subject to arrest for disorderly conduct, disturbing the peace, and other violations of West Virginia law. You have previously been called upon to disperse and terminate this demonstration. Accordingly, you are directed to terminate this demonstration. If you have not done so within 15 minutes, you will be arrested. Students, you may be subject to disciplinary action as a result of this behavior. SAMPLE B Directive to Terminate Demonstration Immediately (with Campus Police and OCSO deputies present) (Identify self by name and position) You have previously been directed to terminate this demonstration, and you have been told the consequences of your failure to do so. Each student participating in this unlawful demonstration may be subject to disciplinary action. Campus Police and deputies from the Ohio County Sheriff’s Office are here to place you under arrest. Earthquake During an earthquake, remain calm and quickly follow the steps outlined below. If indoors, seek refuge in a doorway or under a desk or table. Stay away from glass windows, shelves, and heavy equipment. If outdoors, move away from buildings, utility poles, and other structures. Caution: Always avoid power or utility lines as they may be energized. If in an automobile, stop in the safest place available, preferably away from power lines and trees. Stop as quickly as safety permits but stay in the vehicle for the shelter it offers. After the initial shock, evaluate the situation and, if emergency help is needed, call 911. Protect yourself at all times and be prepared for after-shocks. Damaged facilities should be reported to Campus Police and Maintenance. Note: Gas leaks and power failures create special hazards. Please refer to the section on Utility Failures. If necessary, activate the building alarm. Caution: If the building alarm does not operate, make sure you have alerted Campus Police. When the building evacuation alarm is sounded, or when you are told to leave by law enforcement or similar authority, walk to the nearest marked exit and ask others to do the same. An Emergency Command Post may be set up near the emergency site. Keep clear of the Command Post unless you have emergency response duties. Stay there until an accurate headcount has been taken. Elevator Failure If you are trapped in an elevator use the emergency phone to notify Campus Police (304)336-8021. If the elevator does not have an emergency phone, turn on the emergency alarm (located on the front panel) which will signal for help. Explosion, aircraft down (crash) on campus In the event a mishap occurs such as an explosion or a downed aircraft (crash) on campus, take the following action: Immediately take cover under tables, desks, and other objects which will give protection against falling glass and debris. Give your name and describe the location and nature of the emergency. If necessary activate the building alarm. When the building evacuation alarm is sounded, or when you are told to leave by law enforcement or similar authority, walk quickly to the nearest marked exit and ask others to do the same. Once outside, move to your designated assembly area. Keep streets and walkways clear for emergency vehicles and crews. Know where your assembly area(s) is(are). Always call 911 to alert the fire department. In case of minor fire that appears controllable, discharge fire extinguisher toward the base of the flames. In large fires that do not appear controllable, contact the fire department and Campus Police. Then evacuate all rooms, closing all doors to confine the fire and reduce oxygen. Do not lock doors! If necessary, activate the building alarm. Do not lock doors! When the building evacuation alarm is sounded, or when you are told to leave by law enforcement or similar authority, walk quickly to the nearest marked exit and ask others to do the same. Do not use the elevators during a fire. Smoke is the greatest danger in a fire, so stay near the floor where the air will be less toxic. When the fire department arrives on campus to respond to a residence hall fire, Campus Police shall grant them access to the building and the RA control room where all the keys are kept. The police and the lead officer from the fire department shall assign keys as needed and log who has the keys. When the call is completed, the same two officers shall check all the keys back in and sign the log sheet. This will allow the fire department all access necessary while limiting and documenting the distribution of keys. Note: if you become trapped in a building during a fire and a window is available, wave an article of clothing (shirt, coat, etc.) outside the window as a marker for rescue crews. If there is no window, stay near the floor where the air will be less toxic. Shout at regular intervals to alert emergency crews of your location. Do not panic! Important: After evacuation, report to your designated assembly area. Gas Leak Cease all operations. Do not switch on lights or any electrical equipment. Do not smoke or use a lighter or matches. Remember, electrical arcing or any ignition source can trigger an explosion! Notify 911. Vacate the area. Hazardous Waste Spill Any spill of a chemical or hazardous waste should be reported immediately to Campus Police, (304)336-8021.