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emergency planning manualThe Emergency Planning Handbook reflects changes in the field of disaster risk reduction, emergency management and more broadly in society since the publication of the previous Emergency Planning Manual (2004). The handbook introduces the strategic context and importance of emergency planning, the emergency planning process, the potential elements of an emergency plan, the actions needed to implement the plan and to monitoring and evaluation. The approach in the handbook can be applied to developing emergency plans for all hazards and may cover all the phases of prevention, preparedness, response, and recovery. The handbook provides nationally agreed principles for good practice in emergency planning. The emergency planning process described in the handbook can be used to develop a plan for any or all phases of prevention, preparedness, response, and recovery. Entities accountable for response and recovery operations have planning arrangements in place relevant to their agency. Emergency planning as covered in the handbook is undertaken in the preparedness phase of emergency management. These arrangements are also based on a high level of trust and cooperation between the community and emergency managers, as the result of common experiences dealing with disasters. It uses the nationally recognised five stages of the evacuation process as a framework for planning an evacuation. This handbook should be used to guide pre-event community evacuation planning, which will in turn maximise the efficiency and effectiveness of any evacuation that may be required. It is recognised that any generic plan will need to be adaptable for accommodating differences in the time, place and circumstance of a specific emergency. It will help to develop exercises across the national security environment. If you have information you would like to contribute (documents, data and images), please click the button on the right to go to the submissions page.http://mamitobe.ru/files/delta-12-drill-press-manual.xml
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A prompt warning to employees to evacuate, shelter or lockdown can save lives. A call for help to public emergency services that provides full and accurate information will help the dispatcher send the right responders and equipment. An employee trained to administer first aid or perform CPR can be lifesaving. Action by employees with knowledge of building and process systems can help control a leak and minimize damage to the facility and the environment. An understanding of what can happen will enable you to determine resource requirements and to develop plans and procedures to prepare your business. The emergency plan should be consistent with your performance objectives. This part of the emergency plan is called “protective actions for life safety” and includes building evacuation (“fire drills”), sheltering from severe weather such as tornadoes, “shelter-in-place” from an exterior airborne hazard such as a chemical release and lockdown. Lockdown is protective action when faced with an act of violence. The second priority is the stabilization of the incident. There are many actions that can be taken to stabilize an incident and minimize potential damage. First aid and CPR by trained employees can save lives. Use of fire extinguishers by trained employees can extinguish a small fire. Containment of a small chemical spill and supervision of building utilities and systems can minimize damage to a building and help prevent environmental damage. A plan should be established and resources should be on hand, or quickly, available to prepare a facility. The plan should also include a process for damage assessment, salvage, protection of undamaged property and cleanup following an incident. These actions to minimize further damage and business disruption are examples of property conservation. Other incidents such as a bomb threat or receipt of a suspicious package may also require evacuation.http://www.innovatecnologias.cl/imagesContent/delta-12-inch-drill-press-manual.xml If a tornado warning is broadcast, everyone should be moved to the strongest part of the building and away from exterior glass. If a transportation accident on a nearby highway results in the release of a chemical cloud, the fire department may warn to “shelter-in-place.” To protect employees from an act of violence, “lockdown” should be broadcast and everyone should hide or barricade themselves from the perpetrator. If you are a tenant in multi-tenanted building, coordinate planning with the building manager. Test your fire alarm system to determine if it can be heard by all employees. If there is no fire alarm system, use a public address system, air horns or other means to warn everyone to evacuate. Sound the evacuation signal during planned drills so employees are familiar with the sound. Building or fire codes may require more exits for larger buildings. If you find anything that blocks an exit, have it removed. Continue walking until you reach a safe place away from the building. Consider using this safe area as an assembly area for evacuees. Assign at least one person to each floor to act as a “floor warden” to direct employees to the nearest safe exit. Assign a backup in case the floor warden is not available or if the size of the floor is very large. Ask employees if they would need any special assistance evacuating or moving to shelter. Assign a “buddy” or aide to assist persons with disabilities during an emergency. Contact the fire department to develop a plan to evacuate persons with disabilities. Assign someone to take the lists to the assembly area when the building is evacuated. Use the lists to account for everyone and inform the fire department whether everyone has been accounted for. When employees are evacuated from a building, OSHA regulations require an accounting to ensure that everyone has gotten out safely.http://superbia.lgbt/flotaganis/1653243626 A fire, chemical spill or other hazard may block an exit, so make sure the evacuation team can direct employees to an alternate safe exit. Shelters may include basements or interior rooms with reinforced masonry construction. Evaluate potential shelters and conduct a drill to see whether shelter space can hold all employees. Since there may be little time to shelter when a tornado is approaching, early warning is important. If there is a severe thunderstorm, monitor news sources in case a tornado warning is broadcast. Consider purchasing an Emergency Alert System radio - available at many electronic stores. Tune in to weather warnings broadcast by local radio and television stations. Subscribe to free text and email warnings, which are available from multiple news and weather resources on the Internet. A large column of black smoke billows into the air from a fire in a nearby manufacturing plant. If, as part of this event, an explosion, or act of terrorism has occurred, public emergency officials may order people in the vicinity to “shelter-in-place.” You should develop a shelter-in-place plan. The plan should include a means to warn everyone to move away from windows and move to the core of the building. Warn anyone working outside to enter the building immediately. Move everyone to the second and higher floors in a multistory building. Avoid occupying the basement. Close exterior doors and windows and shut down the building’s air handling system. Have everyone remain sheltered until public officials broadcast that it is safe to evacuate the building. If loud “pops” are heard and gunfire is suspected, every employee should know to hide and remain silent. They should seek refuge in a room, close and lock the door, and barricade the door if it can be done quickly. They should be trained to hide under a desk, in the corner of a room and away from the door or windows. Multiple people should be trained to broadcast a lockdown warning from a safe location.http://nicolasdrey.com/images/97-polaris-trail-boss-250-service-manual.pdf When you dial 9-1-1 you expect professionals to respond to your facility. Depending upon the response time and capabilities of public emergency services and the hazards and resources within your facility, you may choose to do more to prepare for these incidents. Regulations may require you to take action before emergency services arrive. Review your risk assessment. Consider the performance objectives that you established for your program and decide how much you want to invest in planning beyond what is required by regulations. Consider internal resources and external resources including public emergency services and contractors. Public emergency services include fire departments that may also provide rescue, hazardous materials and emergency medical services. If not provided by your local fire department, these services may be provided by another department, agency or even a private contractor. Reach out to local law enforcement to coordinate planning for security related threats. Determine whether external resources have the information they would need to handle an emergency. If not, determine what information is required and be sure to document that information in your plan. Review the list of hazards presented at the bottom of the page. Develop hazard and threat specific procedures using guidance from the resource links at the bottom of this page. Determine how you will warn building occupants to take protective action. Develop protocols and procedures to alert first responders including public emergency services, trained employees and management. Identify how you will communicate with management and employees during and following an emergency. Others should be familiar with the locations and functions of controls for building utility, life safety and protection systems. These systems include ventilation, electrical, water and sanitary systems; emergency power supplies; detection, alarm, communication and warning systems; fire suppression systems; pollution control and containment systems; and security and surveillance systems. Personnel should be assigned to operate or supervise these systems as directed by public emergency services if they are on-site. Therefore, it is important to document information about your facility. That information is vital to ensure emergency responders can safely stabilize an incident that may occur. Documentation of building systems may also prove valuable when a utility system fails—such as when a water pipe breaks and no one knows how to shut off the water. Plans should show the layout of access roads, parking areas, buildings on the property, building entrances, the locations of emergency equipment and the locations of controls for building utility and protection systems. Instructions for operating all systems and equipment should be accessible to emergency responders. Store the plan with other emergency planning information such as chemical Material Safety Data Sheets (MSDS), which are required by Hazard Communication or “right to know” regulations. Conduct evacuation, sheltering, sheltering-in-place and lockdown drills so employees will recognize the sound used to warn them and they will know what to do. Facilitate exercises to practice the plan, familiarize personnel with the plan and identify any gaps or deficiencies in the plan. Prompt damage assessment and cleanup activities following the storm can minimize further damage and business disruption. These actions are considered “property conservation”—an important part of the emergency response plan. Much of the following guidance is directed to building owners and facility managers. However, tenants should also develop a plan in coordination with building owners and managers as well as public authorities. Conduct a risk assessment to identify severe weather hazards including winter storms, arctic freeze, tropical storm, hurricane, flooding, storm surge, severe thunderstorm, tornado and high winds. Also consider non-traditional hazards, such as a planned event involving a large crowd. Potential damage may be prevented or mitigated by inspecting the following building features, systems and equipment: Clear storm drains and check sump and portable pumps. Raise stock and machinery off the floor. Prepare a plan to use sandbags to prevent water entry from doors and secure floor drains. Covering holes in a roof or cleaning up water and ventilating a building are also part of property conservation. The property conservation plan should identify the resources needed to salvage undamaged good and materials; make temporary repairs to a building; clean up water, smoke and humidity; and prepare critical equipment for restart. Identify precautions for equipment exposed to water or high humidity and procedures for restarting machinery and equipment. Keep in mind that competition for contractors, labor, materials and supplies prior to a forecast storm or following a regional disaster may be intense. Plan ahead and secure contractors and other resources in advance. When moving through with arrow keys, screen readers will not always expand the sub-menusA good emergency management plan prepares you and your business for unexpected disruptions. Follow our steps to prepare an emergency management plan to help protect your business before, during and after an emergency. During an emergency, your main aim is to ensure your business continues operating. By carefully researching and planning before an emergency happens, you’ll be ready to act quickly and effectively. To help you complete the emergency management plan template we’ve also provided: Risks can include drought, storms, floods, fires, pandemic, terrorism, theft, data attacks, and even high staff turnover. Record ways you can minimise failures in these areas. Developing scenarios can help you work out what to do when these critical areas fail and what resources you'll need to recover. Do you have fire retardant or flood resistant building materials. Are leaf litter, grass and gutters maintained regularly to minimise fire risk? Consider attaching a map of your accommodation options to the back of your plan. Think about a virtual office service, an e-commerce website or an online auction or e-marketplace shopfront. Outline each job title, the name of the employee in the position, the expected staff turnover for the position and each employee's relevant skills or strengths. You may also like to attach a copy of their resume to the back of your plan. Detail your backup procedures in the table provided. These should include the local state emergency, police, fire and ambulance services. It may be useful to attach a copy of your detailed emergency procedures and floor plan with the location of emergency exits, emergency kit and safety equipment clearly marked. Your emergency procedures should also include a map of evacuation locations for all emergencies. Make sure: Set clear roles and responsibilities and provide appropriate training. You’ll complete this section after an emergency happens. Complete the table provided in your plan (in order of severity) or attach your own impact assessment to the back of your plan. See also the emergency contacts in your action plan above. Use the table provided to record any discussions you have with an insurer about your claim. If your business is reopening its doors after a disaster, how will you get the message out. What channels will you use to target customers. How does this strategy differ in light of any changes in the market. For example, you may consider a targeted marketing effort (such as a social media campaign) to communicate your business re-opening. This is your opportunity to make sure your emergency procedures are as efficient as possible. We pay our respect to them and their cultures and to the elders past and present. Scope These guidelines apply to all personnel, buildings, and grounds owned and operated by West Liberty University including those peripheral areas adjoining the University. Types of Emergencies Specific types of emergencies that may be covered by this manual: Fire Natural disaster Hazardous waste spill Explosion, downed aircraft (crash) on campus Bomb Civil disturbance or demonstrations Utility failure Violent or criminal behavior Medical and first aid (epidemic poisoning) Psychological crises Definitions The President or designee serves as the overall Emergency Director during any major emergency or disaster. The following definitions of an emergency are provided as guidelines to assist building and area coordinators in determining the appropriate response: Minor Emergency: Any incident, potential or actual, which will not seriously affect the overall functional capacity of the University. Report these immediately to Campus Police by calling 911. Major Emergency: Any incident, potential or actual, which affects an entire building or buildings and which disrupt the overall operations of the University. Outside emergency services probably will be required, as well as major efforts from campus support services. Major policy decisions usually will be required from the administration during times of crisis. Report such emergencies to Campus Police, by calling 911. Disaster: Any event or occurrence, which has taken place and has seriously impaired or halted University operations. In some cases mass personnel casualties and severe property damage may be sustained. A coordinated effort of all campus wide resources is required to control the situation effectively. Outside emergency services will be essential. In all cases of disaster, an Emergency Command Post (see III, below) will be activated, and the appropriate support and operational plans will be executed. Assumptions This manual is predicated on a realistic approach to the problems likely to be encountered on campus during a major emergency or disaster. Hence, the following general guidelines are presumed: An emergency or a disaster may occur at any time of the day or night, weekend or holiday, with little or no warning. The succession of events in an emergency is not predictable, hence, published support and operations plans will serve only as checklists. They may require field modification in order to meet the requirements of the situation. Disasters may affect residents in areas surrounding the University; therefore city, county, and federal emergency services may not be available immediately to address problems on campus. Declaration of State of Emergency The authority to declare a campus state of emergency rests with the President or designee as follows: During the period of any campus major emergency (including disasters), the Campus Police department shall place into effect the procedures necessary to address the emergency, safeguard persons and property, and maintain educational facilities. Campus Police shall consult with the President or designee regarding the nature of the emergency and the propriety of declaring state of emergency. If such declaration is made, only registered students, faculty, staff, and essential contractors shall be authorized to be on campus. Unauthorized persons will be asked to leave. Any who refuse to leave will be deemed trespassers and treated as such by Campus Police and other law enforcement personnel. Only those faculty and staff who have emergency response duties will be allowed to enter the immediate emergency or disaster area. In the event of earthquakes, aftershocks, fires, storms, or other major disasters occurring on or about the campus, Campus Police officers and Facilities Management personnel will be dispatched to determine the extent of any damage to University property. DIRECTION AND COORDINATION Emergency Director All emergency operations shall be directed by the President or designee and the Emergency Coordinator. In the absence of the President, an on-duty Campus Police officer shall assume operational control of the emergency until relieved and shall consult with whichever senior administrator is available. The regular department facilities in the Myers Maintenance building are also to be kept fully operational. Alternate locations for Command Post will include Myers Maintenance building, IT Offices in Main Hall, and the Ohio County Sheriff’s Department satellite office on campus located in the Annex Building. Field Emergency Command Post If the emergency involves only one building or a small part of the campus, a Campus Police vehicle is to be placed as near the emergency scene as is reasonably possible. At least one Critical Incident Response Team member is to staff the command post at all times. A small office with a desk, chairs, and a telephone may also be required near the scene. Field Emergency Command Post equipment shall include: Barricades, barrier tape, and signs. Portable hand radios and cell phone. Portable public address system. First aid kit. Campus telephone directory and local telephone directory including yellow pages. Laptop computer for text alert, accessing social media, etc. General Emergency Command Post If the emergency involves a large part of the campus, the Campus Police department office shall serve as the Command Post. At least one Critical Incident Response Team member is to staff the Command Post at all times. A marshalling area for outside and local agency assistance shall be established by Campus Police for operations of the combined on-site emergency crews, i.e. an area that can accommodate multiple telephone, fax, and other electrical devices. CIRT responsibilities are: Emergency Director: President or designee Directs comprehensive response to the emergency. Works with Campus Police and others in assessing the emergency and preparing the University’s response. Declares and ends, when appropriate, a state of emergency. Notifies and conducts liaison activities with the administration, governmental agencies, media outlets, et al. Emergency Coordinator: Critical Incident Response Team Chairperson Coordinates a comprehensive response to the emergency. Maintains Emergency Command Post in a state of constant readiness, or designates to Critical Incident Response Team member. Determines the type and magnitude of the emergency. Initiates contact with the President and senior administration and begins assessment of the campus’s condition. Notifies and utilizes police and, if necessary, student aides in order to maintain safety and order. Notifies the members of the CIRT and advises them of the nature of the emergency. Notifies and conducts liaison activities with an appropriate outside organization such as fire, police, Office of Emergency Services, etc. Ensures that appropriate notification is made to off-campus staff when necessary. Oversees the preparation of a report to the President summarizing the management of the emergency. Damage Control: Director of Physical Plant Provides equipment and personnel to perform shutdown procedures, hazardous area control, barricade set-up, damage assessment, debris clearance, emergency repairs and equipment protection. Provides vehicles, equipment, and operators for moving personnel and supplies and assigns vehicles, if needed, to the CIRT. Obtains the assistance of utility companies as needed. Furnishes emergency power and lighting systems. Surveys habitable space in case essential services must be relocated. Provides for storage of vital records at an alternate site; coordinates with building and area coordinators for liaison and support. Campus Police Department: Chief or Lead police officer Notifies senior administrators of emergencies. Monitors campus emergency warning and evacuation systems Takes steps necessary to protect life and property and to safeguard vital records (summoning external law enforcement, EMS, and fire protection personnel if needed). Obtains assistance from the city, county, and federal government for radio monitoring and first aid as required. Provides traffic control, access control, perimeter and internal security patrols, and fire prevention services as needed. Provides and equips an alternate site for the Emergency Command Post if the Campus Police office in Shaw Hall is not habitable. Maintains liaison with the Director of Physical Plant or designee for telecommunications support. Vice President of Student Services Coordinates messaging to students using TopperNet, email, etc. Residence Life Operations: Executive Director Housing and Student Life Maintains emergency operations for the residence halls. Maintains liaison with Director of Physical Plant. Maintains contact with student support services (i.e. Health Service, Counseling, Campus Ministries, etc.) Health Service: Director of Student Health Services Maintains contact with Emergency Coordinator. Identifies need for external health services. Campus Safety Office: Safety Specialist Maintains contact with Director of Physical Plant. Maintains contact with Director of Student Health Services. Works with Campus Police and State Fire Marshal. Public Information: Director of Media Relations Establishes liaison with the news media for dissemination of information as directed by the President. Establishes liaison with local radio and TV services for public announcements. Arranges for photographic and audiovisual services. Advises the President or designee of all news reports concerning the extent of the emergency. Prepares news releases for approval and releases same to media. Compiles an “after action” report as provided in Administrative Procedure 18. Updates the Administrative Procedure 18, Media Coordination in Emergency Situations. RESPONSIBILITIES President The President or designee serves as Emergency Director. Such persons may have the following general responsibilities prior to and during any emergency: Emergency Preparedness Building evacuation information may be distributed to all employees with follow-up discussions and on-the-job training or explanation. Time may be allowed for training employees in emergency techniques such as fire extinguisher usage, first aid, CPR, and building evacuation procedures. Emergency Situations Inform all employees under their direction of the emergency condition. Evaluate impact the emergency has on their activity and take appropriate action. This may include ceasing operations and initiating building evacuation. Maintain emergency telephone communications with CIRT from their own locations (or from an alternate site if necessary). Survey and evaluate their assigned building facility or activity and determine the impact an emergency may have on their facility. Report all safety hazards to the Director of Physical Plant. Submit work orders to reduce hazards and to minimize the risk of accidents. Important: Advise all students, staff, and faculty to follow building evacuation procedures, e.g. reporting to a designated campus assembly area outside the building where a head count can be taken. UNIVERSITY NOTIFICATION SYSTEM The telephone is the primary means of emergency notification, i.e. for timely dissemination of information regarding an emergency. Campus Police Officer On-Duty: The Campus Police department is the focal point for transmission of official emergency telephone communication to and from administrators. The officer on duty will notify the Critical Incident Response Team chairperson. The CIRT Chairperson will initiate the notification system by calling the President and CIRT members. Important: During an emergency, use of campus phones must be limited to emergency response matters. Uniformed Campus Police officers are on duty 24 hours a day. Maintenance personnel are available during normal business hours at (304)336-8009. At other times, Maintenance may be reached through the Campus Police department as noted above. The following emergency services may be provided: Utilities: Repairs to water, gas, electric, and sewage systems. Structures: Repairs to structures and mechanical equipment therein, including heating and cooling systems. Equipment: Portable pumps, generators, floodlights, welders, air compressors, tractors, backhoes, forklifts, etc. Transportation: Sedans, light trucks, dumps trucks, and tractors. Purchasing Agent: Contact CFO for purchasing as needed. Receiving: Emergency procurement if items needed for campus support. Emergency Shutdown Procedures: Note: in the event of a natural disaster in which major structural damage is sustained it is advisable to turn off hazardous utilities: Electricity and natural gas are of primary concern. For specific details refer to relevant section. Do not hang up until told to do so. Important After any evacuation, report to your designated assembly area. Stay there until an accurate headcount is taken. When the building evacuation alarm is activated, occupants shall leave by the nearest marked exit and alert others to do likewise. Assist people with disabilities in exiting the building. Once outside, proceed to a clear area that is at least 500 feet away from the affected building.