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Asana and Trello organize tasks that need to be done (and relevant discussions) for specific projects, rather than general principles. Slack is for both general and specific conversations about lab and lab projects, and OSF is where we publish info about projects. Any information that is potentially private should go in a protected location. (You can read more about various lab resources further below.) Although some information may need to be updated in the manual, assume that it’s an accurate source. This means that you should follow all of the policies and protocols contained in the manual. If you notice something that seems to be wrong, please let someone on staff know. If there is something in the lab manual that you notice people aren’t doing, please feel free to bring this up at lab meeting. In other words, if you see something, say something! It is important that we run the lab in a way that shows we use our research funding wisely. Funding from NIH (through our own grants or those to collaborators) means that work in the lab is supported by the taxpaying public. He will forget things you just talked about, and repeat some stories over and over. He might change his mind without realizing it, so please remind him if that happens. Everyone is on their own path and started in different places. We should also expect everyone to have a professional and appropriate online presence. Try to keep any professional profiles (e.g. LinkedIn, OSF, ResearchGate) as updated and accurate as possible. Use of personal profiles (e.g. Twitter, Instagram, Facebook, etc.) is left up to you, but be responsible and aware as you would with any accessible information. Remember, we all represent the lab and the lab represents us. Your health and the health of those around you is important, so save yourself a STINF and assume it’s okay to rest. Keep the fridge organized and clean. If you are going to be at BIAC at the scanner, at meetings with our collaborators, or running subjects, you are there as a representative of our lab and of our study. It is important to look like a professional, as this helps the participants and medical center staff perceive the study as professional. It gives the participants confidence in you when they undergo potentially intimidating experiences such as MRIs.I will get stressed and overworked. I will lose track of things. Please communicate with me. I am very open to criticism. Know that I always want to do better and understand that everyone has their own unique style and needs. Postdocs and Staff Scientists I expect postdocs to transition to independence (i.e., move towards being more PI-like), including giving talks, writing grants, and cultivating an independent research program while still supporting the lab’s research. And, to have (or acquire) the technical and open science skills listed for PhD students, below. Postdoc salaries generally follow NIH guidelines (regardless of the source of funding). By the time you’re done, you will have to know how to do statistics and plots in R, share your work with me using Rmarkdown, use scripts for data analyses, know enough Python to navigate presentation in PsychoPy, compile figures and create posters using Adobe Illustrator or a similar graphics program, and give a clear and accessible public talk. You will also preregister your experiments when appropriate (which it almost certainly will be) and share your data and analysis scripts publicly. Paid employees will typically have the most interaction with other staff, and with research participants, and in these contexts especially should be a model of professionalism. If you are testing participants outside of this time, we will adjust accordingly for those weeks. You are expected to hold yourself accountable for fulfilling these hours. Per HR policy, you must work at least 40 hours per week to maintain full-time benefits eligibility. Time off should be requested in advance, via email. Once approved (via email) please add to the lab calendar. Sick time should also be requested over email. Per HR policy, full-time employees are allowed up to 5 unverified sick instances per fiscal year (beyond this medical verification is required). (Note that graduate students, postdocs, and staff scientists are given more flexibility in their hours, provided they make sufficient progress on their projects. This flexibility does not extend to other paid positions because we need to maintain a consistent lab presence for scheduling, supporting undergrads, interacting with other staff, and so on.) It is important to document these requests (and subsequent approval) over email so that we have a record. It is your responsibility to make sure this happens.At a bare minimum, reliability includes showing up on time, regularly checking in, and making sure that all of your work is accurate (double-check everything). Your first semester in the lab is an opportunity to see whether continuing in the lab is a good fit; after your first semester we can discuss whether you will continue. If your interests shift, we will not be offended and will be more than happy to help you find a new lab and make that connection for you. GwD capstone students We expect GwD students will be organized and independent, and manage their time and responsibilities so that they complete a project by the end of the year, which requires being somewhat strategic in the topic we pick. The written report is typically due at the end of April, with an oral presentation in early May. To actually collect a reasonable amount of data, it is almost always necessary to start collecting data during the Fall semester, which may be challenging because of class scheduling. Be prepared ahead of time. At the outset of your capstone project, please make a to-do list on Trello with planned due dates and keep this updated throughout the year. It is your responsibility to check what the requirements are in your program and department, and make sure to get your project submitted by the deadline. Deadlines for the GwD Project can be found here: Independent study students Undergraduate students in the lab during the year can enroll in an independent study section to receive credit and a grade for time in the lab.Counselors and other medical professionals on campus who discuss these issues in their professional capacity can keep patient confidentiality. As a result I have less time for talking to folks than I’d like. However, you (lab members) are the most important parts of my job, and I need your help to stay organized and involved in the things I need to be involved in. Some general rules of thumb are: 1. Be proactive—tell me what you need. I would love to remember everything we decided when we met last week, but this doesn’t always happen. Don’t hesitate to bring me up to speed when we meet. Even if I already remember what we are talking about, a couple of introductory topic sentences will help get me in the right frame of mind. Be sure to write down everything in your lab notebook and Trello! 3. Read all of the lab documentation: this lab manual, the Slack and Trello. You are responsible for knowing what is in each of these places, following the rules and guidelines we have set up, and notifying someone if you find incorrect information (or if you have questions). 4. I can be the most helpful to everyone if you are a little bit strategic in what you ask me. Please check with other people in the lab, and a Google search before shooting me off a question My office My door is always open, but if I am in a meeting please only interrupt for something very urgent. Otherwise, please send me a slack message or try another time. Communication within the lab Lab meeting We meet once each week to talk about science together, and to make sure we have a chance to touch base on administrative and practical issues. There may even be a snack if the lab manager has the time to bring one. Regular attendance and participation is expected (unless you have a class during that time). Please use these channels appropriately, we can all see them. Asana is the main tool for lab task organization communication. Please help by keeping Asana up to date and neat. One of the nice things about Asana is that it can reduce the amount of email we have to read. It’s still advisable to hold important discussions on Slack or in person, though. Email Just to reiterate, again, use Slack when you can. But for projects that include collaboration with other labs or the need for document sharing, email is also appropriate. With this in mind, please prioritize reading any emails related to MCAB lab staff or projects. These will usually be time-sensitive and should be addressed as soon as possible (especially if you’re directly mentioned!). Google Calendar We have a lab calendar. If you have yet to be added, speak to the lab manager. Communication outside the lab Communicating to people outside the lab is extremely important: your actions reflect not only on yourself, but also on the lab, the lab director, the department, and the university. This is true both for participants (who volunteer for our studies) and scientific colleagues (whose opinions have a direct impact on our success and opportunity—they are the ones reviewing our grants and papers and our future promotions!). It is important that every time one of us represents the lab to a high level of quality. The less experience you have, the more preparation is required. If they would like to participate in a study but we can’t schedule them, thank them for their interest and ask if we can contact them in the future should one come up (if you actually will). If you are not going to contact them (or they do not qualify), tell them that we are done recruiting for that study and do not have anything else available, but thank them for their interest. Please use this portal to submit item requests (e.g anything from coffee filters to manila folders to snacks for a Methods Meeting). All P-Card Purchases — including but not limited to Conference Travel, Registration Fees, and other miscellaneous purchases related to sponsored external lab activities — will be going through Addison Troutman. If you are planning to make a P-Card Purchase: Email or Slack the lab manager (LM) directly prior to your planned purchase. After receiving the text, you will receive a digital copy of the P-Card Purchase Info Page (note: this page has very sensitive card information which should only be used for approved purposes). Use the Purchase Info Page to complete your transaction. Immediately after the payment goes through and you receive the receipt, go to this page and fill out the P-Card Order Request Form, where you will fill out information about the Purchase as well as attach the receipts. Please note that failure to follow through with these guidelines may result in the removal of your P-Card use privileges (meaning all your purchases will need to be done through the reimbursement process instead). If you have any questions or concerns, or any issues or feedback on the form, please reach out to the LM.I generally do not like to get files in email. Share a Dropbox folder (or Box if you have to) that contains the file you want me to edit or comment on. I prefer not to have more than one manuscript file, supplement file, etc.If you want to save a whole bunch of versions separately, please do that in another folder called “versions” or something. See also: Figures If we are still trying to work out what a good figure looks like, I’m happy to talk this through with you and look at rough drafts. However, if we have a good idea of what we want in the figure, please send me something as finished and polished as you can make it—this makes it easy for me to give the most helpful feedback. If you give me something that isn’t your best work, I will probably just tell you things you already know. Most figures should be vector art (saved as PDF or EPS files). Vector-based files don’t suffer the artifacts and poor quality that raster-based images show when magnified. It’s always the worst option and the figures paste terribly into anything else.