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However, it can also be used to create a task force organization in DTAS for a particular operation There are two types of hierarchies: Administrative and Operational This includes additions, deletions, and edits; to include attachments and release from attachments Create DUIC(s) to accommodate Task Force operations, other branches of service, and civilian organizations Ensure that each requested unit attachment is completed SHOW SLIDE 29: HIERARCHY MANAGEMENT RESPONSIBILITIES h. Hierarchy Management consists of the following responsibilities: The Major Command Manager will ensure that each unit’s DUIC is placed in the Theater hierarchy. The Major Command Manager must solicit hierarchy documentation from new organizations as they arrive in the Major Command Manger’s area of operation Execute timely updates to the DUIC hierarchy. This includes additions, deletions, and edits; and attachments and release from attachments. The Major Command Manager can not delete DUICs from the Major Command hierarchy until all personnel have been redeployed from the Mobile System Create DUIC(s) to accommodate Task Force operations, other branches of service, and civilian organizations by updating the DOD Service Component and Command Code, and unit level (4) Ensure that each requested unit attachment is completed NOTE: Careful consideration should be given to hierarchy changes for DUICs or groups of DUICs that contain 5000 or more personnel. Every hierarchy change produces four messages per person. Mass DUIC hierarchy changes can overload and crash a Major Command Level server. Careful consideration should be given to hierarchy changes for DUICs or groups of DUICs that contain 5000 or more personnel. Mass DUIC hierarchy changes can overload and crash a MACOM Level server. One of their major responsibilities includes establishing the hierarchy, so it is important to understand how to access this portion of the system. NOTE: Have the students click the “Administrative Hierarchy” tab on the left side of the screen. From this screen you can create, add, and edit a UIC. (1) Click the UIC assigned to you by the instructor.Type in the UIC you created in the previous exercise. Click “ Search” and the UIC will populate in the white box Select the DOD Service Component, Command Code, and the Unit level of the new UIC (4) Click “Add” in the lower left corner of the “Add UIC” block. You will see the UIC added as a child under the your assigned UIC. (6) In the “Hierarchy” box, select the radio button to the left your newly added UIC. (7) In the “Action” box, select “Delete” to remove your newly created UIC from the DTAS database. NOTE: When the UIC is unknown, an error will return stating “No rows returned matching the Search UIC value.” INSTRUCTOR NOTE: This is a building slide. Click next slide. This module allows the MACOM Manager to edit by moving, removing, or deleting an existing UIC and assign a UIC as a DTAS Mobile System. (1) Click the “edit” tab on the upper right hand of the screen. (2) Find the UIC given to you under the hierarchy and click the radio button. The UIC will populate in the “Edit UIC” block. (3) Change the Command Code from ARCENT to PACOM and click “Edit” (4) Change the Command Code back to ARCENT and click “Edit” to undo the change To create an attachment follow the sequence below: (1) Click on the Brigade UIC given to you Click on the small “plus sign” next to the Battalion UIC. The units below this UIC will appear Click on the circle next to the Company UIC. On the right hand of the screen, Company UIC will appear in the Selected UIC box (4) Click “Attach” for the Company UIC with all descendents to the BDE UIC. The Company UIC will appear with a green arrow showing the attachment to the Brigade o. To release from attachment follow the sequence below: (1) Click on the circle next to Company UIC. On the right hand of the screen, Company UIC will appear in the Selected UIC box (2) Click on Release Company UIC with all assigned descendants. The green arrow will disappear once the unit is no longer attached to the parent unit NOTE: Have the students click on “Static Table Maintenance” on the left hand side of the screen. This module is used to create new APOD locations in DTAS. INSTRUCTOR NOTE: Using the live system, demonstrate the various views and capabilities of the APOD Manager. The students will not be able to manipulate the APOD Manager. They can not edit the Assigned Locations. SHOW SLIDE 35: STATIC TABLE MAINTENANCE q. Static Table Maintenance allows the Major Command Manager to update the Employer Code, Command Code, Operation Code, Assigned Location Static Tables, Hospital Lookup, Patient Condition Lookup, Patient Disposition Code Lookup, and Patient Status Code Lookup. r. The Major Command Manager can only add new records or edit existing records in the static tables with the exception of Assigned Location. Mobile System Users can not make any changes to records in the static tables, and must contact the Major Command Manager to update, or add records to the static tables. NOTE: Mobile System Users must contact the Major Command Manager to update or add records to the Static Tables NOTE: It is important that no two locations have the same grid coordinates. If two locations are entered with the same grid coordinates, physical location data for these two locations cannot be displayed on the Unit Roster of the Mobile System. This will cause the user’s Unit Roster to error, and the report will not produce correctly. Assigned Location refers to the location of a unit where a person is assigned. Users are required to select a country out of a country pick-list before they are permitted to select a location. After a user has selected a country, the application will populate the location pick-list with locations that are programmed within the selected country. u. Physical location is the actual camp, city, or grid coordinates where the person is located. Example: A Soldier is assigned to 1-4 Cav at Camp Saber, Iraq, but is forward in Camp Victory. His assigned location is Camp Saber; his physical location is Camp Victory. Requests to add new Locations to DTAS must be forwarded to the DTAS Theater Manager. The DTAS Theater Manager has access to add new Locations using this same module. NOTE: Instructor can create a new Assigned Location to demonstrate the function to students. Ensure you delete the new Assigned Location to maintain a clean training database. Helpdesk Clerks and select units have limited access. Q. What are the two types of Hierarchies within DTAS? A. Administrative and Operational SHOW SLIDE 37: CHECK ON LEARNING Q. Who has access to the Major Command Level and what is their access level? A. Major Command Managers have full access. Helpdesk Clerks and select units have limited access. Q. What are the two types of Hierarchies within DTAS? A. Administrative and Operational NOTE: This portion of the lesson will review the process and responsibilities of the APOD Manager. If you are assigned as an APOD Manager, you will receive additional training in Theater. NOTE: Have students log-in to the APOD Manager using the following URL with their assigned username and password: The APOD tool consists of two separate interface components: APOD Web Application and the APOD Manager. (1) The APOD Web Application is used by the PAT Teams and allows the creation and uploading of TRN files (2) The APOD Manager is a function that allows the MACOM and APOD Manager to manage the APOD UICs and APOD User accounts.The process includes multiple steps and activities that must be performed by the APOD Manager to allow the DTAS system to properly track individuals arriving in Theater. Scan individuals as they arrive at a Theater gateway. This step generates a TRN file The TRN file is loaded into the web-based APOD module Provide each individual with an accurate arrival date to Theater Capture the Projected Gaining UIC (PGUIC) Place the individual in an assigned location in Theater with a duty status of “In-transit, local reassignment” As the Mobile User adds personnel to the unit’s mobile system, they are pulled from the APOD module and placed in their hierarchy with a duty status of Present for Duty (PDY) Completed by Mobile User This module is used to capture mass updates in DTAS for arriving and departing personnel and provides APOD reports. INSTRUCTOR NOTE: Using the live system, demonstrate the various views and capabilities of the APOD Manager Main. The students will not be able to manipulate the APOD Manager. INSTRUCTOR NOTE: This is a building slide. This will allow the APOD web application to translate the TPS departure duty status automatically. (3) Next, SPC Todd will depart to another APOD within country. NOTE: At each location SPC Todd is required to swipe his CAC card in TPS. This creates the TRN file.This process will ensure accountability of SPC Todd at all times while he is in Theater. DTAS Mobile Clerk changes status code to PDY and updates his physical location PDY (Unit Location) DTAS MOBILE SYSTEM Type of Error Resolution Formatting errors User must generate the file for failed records with TPS Arrival duty status errors Verify and Change “Traffic Flow” Departure duty status errors Invalid duty status errors User must regenerate the file with valid APOD duty status SHOW SLIDE 45: APOD ERRORS (1 of 2) i. For each TPS-created TRN file that is submitted via the APOD web application, two types of errors may be generated. The first error is “Failed to Load Record Errors”. These type of errors can occur immediately after the file is “Uploaded” into memory. During the upload process, the web application checks for the following: (1) Formatting Errors-This occurs when the file is corrupt or manually manipulated. Resolution: TPS User must regenerate the file for failed records with TPS. (2) Arrival Duty Status Errors-This occurs if a departure duty status is uploaded with an arrival manifest and has an incorrect duty status. Resolution: User must ensure that the “Arrival’ has the correct “Traffic Flow” option. If the “Traffic Flow” option is incorrect, the user must upload the TRN file again with the “Departure” “Traffic Flow” selected. (3) Departure Duty Status Errors-This will occur if an “Arrival” duty status is uploaded with a “Departure” manifest. Resolution: User must ensure that the “Departure” has the correct “Traffic Flow” option. If the “Traffic Flow” option is incorrect, the user must upload the TRN file again with the “Arrival” “Traffic Flow” selected. (4) Invalid Duty Status Errors-This will occur if an invalid duty status is uploaded with any manifest. Resolution: User must use TPS to regenerate the file with a valid APOD Duty Status for failed records. Type of Error Resolution Adding a new person failed Resubmit; if continues, contact Help Desk Updating DUIC failed Updating duty status failed Updating assigned location failed Updating physical location failed Invalid INECCD value in input Determine the value; regenerate file Duty status is not valid for departure to CONUS or OCONUS Change destination; regenerate file Individual does not exist in DTAS Theater No action; contact MACOM Manager SHOW SLIDE 46: APOD ERRORS (2 of 2) j. The second error is “APOD Theater Processing Errors”. These type of errors can occur when the DTAS MACOM database receives and processes the uploaded TRN file. The possible errors include: (1) Adding a new person failed.