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defence procurement manual 2009Discover everything Scribd has to offer, including books and audiobooks from major publishers. Start Free Trial Cancel anytime. Report this Document Download Now Save Save Defence Procurement Manual 2009 For Later 100 (1) 100 found this document useful (1 vote) 1K views 413 pages Defence Procurement Manual 2009 Uploaded by swifthunt Description: Full description Save Save Defence Procurement Manual 2009 For Later 100 100 found this document useful, Mark this document as useful 0 0 found this document not useful, Mark this document as not useful Embed Share Print Download Now Jump to Page You are on page 1 of 413 Search inside document Browse Books Site Directory Site Language: English Change Language English Change Language. All documents are available in the PDF format. Users can get information on the officials, Ordnance Factories Organisations, Defence Public Sector Undertakings, autonomous institutes, private sector participation etc. Annual reports of the department are available. Details of admission process, age limit, entrance examination, availability of prospectus, etc.Information on the Department of Defence, Department of Defence Production, Department of Ex Serviceman Welfare (DESW), Defence Research and Development Organisation (DRDO), work allocations, etc.DGR is responsible for resettlement and welfare of ex-servicemen, widows and their dependents. Users can get information on Employment Directorate, Publicity Directorate, PIOs etc. Information on security agency is given. A link to the Defence Research and Development Organisation website is also provided. Details of Institute for Defence Studies and Analyses (IDSA), its activities, IDSA journal and training programmes are given. Details on official language division and defence cooperation is available. Users can also get details about. Information about structure, historical background, present organisational setup, etc is available.http://www.istambul.com.br/aprovacao/biblioteca/imagens/arquivos/fg-502-manual.xml
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Get details of the role and functions of Finance Division and other associated organisations. Detailed information on the Controller General of Defence Accounts (CGDA) is available. Information about the location of Controller Offices, organisation of Ordnance Factories. The Supreme Command of the Armed Forces vests in the President of India. The responsibility for Defence of the country rests with the Cabinet. Order of precedence of these awards is the Param Vir Chakra, the Ashoka Chakra, the Mahavir Chakra, the Kirti Chakra, the Vir Chakra and the Shaurya Chakra. The College constantly re-examines and refines the training process, taking environmental changes into consideration, so as to be contemporary in the field of management studies. The persisting fragmentation of European defence markets leads to the unnecessary duplication of capabilities, organisations and expenditures. As a result, the industry is lacking the necessary economies of scale and risks losing critical expertise and autonomy in key capability areas. Moreover, the degree of application of the Directive remains uneven across EU countries. It stresses that a more open defence internal market will improve the competitiveness of the sector’s technological and industrial base, in particular by enabling economies of scale. It also sets out rules for the procurement of sensitive supplies, works and services for security purposes. These rules are adapted to the specificities of defence procurements, which tend to be particularly complex and sensitive. The Directive provides rules that enhance transparency and openness in defence markets between EU countries, while also ensuring that individual countries’ security interests are protected. These include: These include legal, administrative, geographic, language and cultural obstacles, as well as classified information, security of supply requirements, standardisation and certification, and national export control regulations.http://sklep.vittles.pl/userfiles/fg-5010-manual.xml It also affects the efficiency and competitiveness of the European Defence Technological and Industrial Base (EDTIB), undermining the EU's strategic autonomy. This group included representatives from EU countries and stakeholders. It worked from April 2015 to November 2016.This was further confirmed in the Commission Communication 'Launching the European Defence Fund', adopted on 7 June 2017. Specific proposals were made for: This Notice is to help EU countries’ procurement authorities applying this exclusion (Article 13(f) of the Directive). It replaces section 3.6 “Contracts awarded between governments” (paragraphs 24-26) of the guidance document Exclusions. This provides guidance on the extent to which EU countries can exempt defence contracts from the Directive in the interest of essential security. It enhances legal certainty and limits abuse of the exemption. The new procedure aims to increase the indigenous manufacturing. Highlights The new procedure aims to increase Indigenous Content ratio. The ratio is the percentage of content of the defence equipment built in India.It was unveiled by Union Defence Minister Manohar Parrikar on the sidelines of the Defexpo-2016 held in Goa. The DPP 2016 will replace the Defence Procurement Procedure 2013 (DPP 2013) and shall come into force on 1 April 2016. The exercise is to be completed in six months from now. The DPP-2016 and DPM 2009 were already due for periodic revision. Align and standardise the provisions in the DPP 2016 and DPM 2009, wherever applicable, to optimise life cycle support for equipment. Simplify policy and procedures to facilitate greater participation of Indian Industry and develop robust Defence Industrial base. Wherever applicable, examine and incorporate new concepts, such as life cycle costing, life cycle support, performance based logistics, Information and Communication Technologies, lease contracting, codification and standardisation. Include provisions to promote Indian start-ups and research and development.Learn how your comment data is processed. To find out more, including how to control cookies, see here. The Committee will revise and align the procedures with the aim of ensuring seamless flow from asset acquisition to life cycle support. The Committee will revise and align the procedures with the aim of ensuring seamless flow from asset acquisition to life cycle support. Officials said the panel will recommend measures to remove procedural bottlenecks and hasten defence acquisition Officials said the panel will recommend measures to remove procedural bottlenecks and hasten defence acquisition. However, acquisition processes of a large number of military platforms and weapons are not moving forward due to procedural delays. No additional sign-up required. Kindly visit the Manage my subscription page to discover the benefits of this programme. Enjoy Reading! Team Business Standard. If you continue browsing the site, you agree to the use of cookies on this website. See our User Agreement and Privacy Policy.If you continue browsing the site, you agree to the use of cookies on this website. See our Privacy Policy and User Agreement for details.If you wish to opt out, please close your SlideShare account. Learn more. You can change your ad preferences anytime. Why not share! You can also request things like research papers or dissertations. It’s really convenient and helpful.I sent a request to ? www.WritePaper.info ? and found a writer within a few minutes. Because I had to move house and I literally didn’t have any time to sit on a computer for many hours every evening. Thankfully, the writer I chose followed my instructions to the letter. I know we can all write essays ourselves. For those in the same situation I was in, I recommend ? www.WritePaper.info ?.RevenueYear DevelopmentAgency (DOFA) created.Long Term Integrated Perspective Plan (LTIPP).Long Term Integrated Perspective Plan (LTIPP). Services Capital Acquisition Plan (SCAP). Annual Acquisition Plan (AAP). Defence Research and. Design OrganisationProduction (DDP). Ministry of DefenceMinistry of Defence MoDService Headquarters. Request for Information (RFI). Staff Qualitative Requirements (SQR). Statement of Case (SOC)Civil Industry. Participation. Defence Acquisition Council (DAC). Defence Procurement Board (DPB). Service Capital Acquisition Plan. Categorisation Higher Committee (SCAPCHC). Service Capital Acquisition Plan. Categorisation Committee (SCAPCC). Headquarters Integrated Defence Services (HQIDS)Ministry of Defence ( MoD). Opens technical proposals, hands them over to. SHQ. Commercial proposals lie unopened. Ministry of Defence ( MoD). Service Headquarters (SHQ). Receivers open technical proposals from HQ IDSTechnical Evaluation Committee (TEC). Ministry of Defence (MoD). Issues Request for Proposal (RFP). Ministry of DefenceOpens commercial proposals of technicallyMinistry of Defence ( MoD). Approves staff evaluation reports and forwardsMinistry of Defence (MoD). Approvers TEC reports and asks. Service Headquarters to carry out. Field Evaluation Trials (FET). Ministry of DefenceDefence Procurement Procedure (DPP)Sanctioning AuthoritiesStaff Qualitative Requirements (SQR). Acceptance of Necessity (AoN) and Quantity Vetting. Two Bid System Single Bid. System. Proprietary Article CertificateTechnical Evaluation. Contract Negotiations. Contract Negotiations. RFP Vetting and Issuance of RFP. Contract Negotiations. Total duration for this processS No DPP 2013 DPM 2009Headquarters and Ministry of. Defence. Delegated to Command. Headquarters up to unit levelRepresentatives can participateDefence offset obligations are applicable to all capitalAvenues for discharge of offset obligations may be done by anyOffset Partners (IOP) and Indian enterprises, i.e. Defence Public. Sector Undertakings (DPSU), Ordnance Factory Board etc.Development Organization in areas of high technology.Products and Services those are eligible through offsetIOP for implementing the offset obligation provided the IOP hasPeriod of the main contractDepartment of Defence Production (DDP) is responsible forNow customize the name of a clipboard to store your clips. The objective of the committee is to hasten the acquisition of weapons and defence systems and provide impetus to the Make in India initiative to cut down reliance on imported weapons. The DPP 2016 contains policies and procedures for procurement and acquisition from the capital budget of the Defence Ministry in order to modernise the Armed Forces including the Coast Guard. The DPM 2009 contains principles and procedures relating to procurement of goods and services for the Defence Services, organisations and establishments. The committee will revise and align the procedures with the aim of ensuring seamless flow from asset acquisition to life cycle support. The generic requirements of theservices would be advertised on the MoD website. All vendors desirous of respondingto any of the listed proposals would be asked to send their request to the concernedTechnical Managers as per the format at Appendix E to this chapter, which wouldalso be placed on the website. On scrutiny of their response, they would beincluded in the vendor database. In addition to the methodindicated in sub para (a) above, when a case is being processed for seeking AON, thestatement of case would also include information regarding the procurement that canbe placed on the MoD website to generate larger vendor response. This aspect wouldbe debated by the SCAPCHC to recommend as to whether or not the information canbe placed on the MoD website.In addition, national security concerns preventoperational parameters of equipment required by defence services being made public. Theprocurement of defence equipment on the basis of limited tenders, therefore, becomesimperative. Such RFPs would be processed by SHQs, after due consultation with allconcerned agencies including user, procurement and maintenance directorates at SHQ and theQuality Assurance (QA) agency. In cases where ToT is being sought, the nominatedProduction Agency (PA) would vet the RFP. Inputs may be sought from DRDO on case tocase basis. The RFPs would then be vetted by the Acquisition Manager, Finance Manager andTechnical Manager or their nominated representatives in a collegiate manner, beforesubmission to the Director General (Acquisition) for approval and issue to all shortlistedvendors by Technical Manager. No addition to the vendors would be allowed after issue ofthe RFP. These technologies shall beidentified in consultation with DRDO. AoN for such cases shall be valid for a period of 2years from the date of accord.(iv) Solicitation of offers shall be progressed as per paragraphs 23-25 andparagraphs 26-33 of this Chapter.(v) 1st stage vendor short-listing by SHQs under paragraph 24 shall be done basedon PSQRs approved at the AoN stage. However, after accord of AoN but prior to RFPissue, the SHQ, shall hold consultations alongwith DDP and DRDO Reps with the 1ststage short-listed vendors. These consultations may relate to PSQRs, delivery timelinesand technology absorption aspects.(vi) Reps of DDP and DRDO will be associated with vendor list finalisation underparagraph 24. Inaddition, such foreign partner(s) should not be debarred, banned, suspended orblacklisted by the Ministry of Defence.(xi) The Indian vendors participating in such cases shall remain liable to achievemandatory indigenous content requirements for this category as laid down underparagraph 4(c) of the DPP.(xii) Post-contract monitoring of such cases shall follow standard proceduresprescribed in paragraph 62(b) of this Chapter.26. Request for Proposal (RFP). The RFP will be a self-contained document that willenable vendors to make their offer after consideration of full requirements of the acquisition.A standardised RFP document is attached as Schedule I to Chapter I. This will be applicablefor all acquisitions. It specifies the prescribed procedure and last date and time for submission ofoffers.(b) The second part of the RFP incorporates the SQRs describing the technicalparameters of the proposed equipments in clear and unambiguous terms. In caseequipment is being procured for the first time and needs to be evaluated, the RFPincludes the requirement of field evaluation on a “No Cost No Commitment” (NCNC)basis. Compliance of offers would be determined only on the parameters spelt out inthe RFP.(c) The third part of the RFP outlines the commercial aspects of the procurement,including clear statements on Payment Terms, Performance-cum-Warranty Italso includes standard contract terms along with special contractual conditions, if any.(d) The fourth part of the RFP defines the criteria for evaluation and acceptance, bothin terms of technical and commercial contents. A format will be enclosed forsubmission along with commercial offer to facilitate preparation of ComparativeStatement of Tenders (CST) and identification of Lowest (L1) vendor. Submission ofincomplete format enclosed along with commercial offer will render the offer liablefor rejection.27. In cases where TOT is involved, the RFP would include the requirement for licenceproduction under TOT. The RFP should spell out the requirements of TOT in range and depthof the technology required. The decision to apply this clause would be debated in theSCAPCHC meetings on a case to case basis and approved by DAC. In such cases, the vendorwould have to transfer technology for maintenance to an Indian entity which would beresponsible for providing base repairs (third line) and the requisite spares for the entire lifecycle of the equipment and cost of MToT is to be borne by Private Indian Bidder. This entity would be identified at SCAPCHC stage and would beincluded in the recommendations of SCAPCHC as also in the SoC submitted to DAC forseeking approval of AoN. The RFP would spell out the specific requirements of ToT forMaintenance Infrastructure which could cover the production of certain spares, establishmentof base repair facilities including testing facilities and the provision of spares for the entirelife cycle of the equipment. Both the vendor and the nominated Indian entity would be jointlyresponsible for providing the maintenance facilities and support for that equipment.29. The concept of maintenance for all types of equipment should normally be based onestimation of the cost of life cycle product support of the equipment. The RFPshould also mention that the vendor would have to finalise the terms for the life time productsupport in the current contract only. However, there maybe occasions where it is not feasible to negotiate the TOT simultaneously. To cater to suchcontingencies, the RFP should clearly indicate that Government reserves the right to negotiateTOT terms subsequently and that the availability of TOT would be a pre-condition for anyfurther procurements. In such cases terms and conditions of obtaining TOT would beincluded in subsequent RFP.31. Consequent to issue of RFP, a number of queries relating to the RFP may be raised bythe vendors. It should be ensured that all the queries are answered in an acceptable time frameso that the vendors are able to submit their techno-commercial offers on due date. The clarifications should be processed by the SHQ and be given inwriting to all the vendors by the Technical Managers preferably within 3 weeks of the Pre bidmeeting. The committee will open theenvelope containing the sealed technical and commercial offers. The technical offer will beopened by the committee and sent to SHQ for evaluation by a Technical EvaluationCommittee (TEC) and the sealed envelope containing the commercial bid will be sent to theAcquisition Manager, unopened. Offers which do not conform to the prescribed procedure forsubmission of offers as laid down in Para 21 of the standardised RFP (Schedule I) or whichare received after the scheduled time for submission of offers, and unsolicited offers will notbe entertained.33. Extension of Time. Notwithstanding the above, situations may arise in which itmay be appropriate to extend the time allowed for submission of offers. If an extension isbeing sought by the vendor, the request with justification must be received by the TechnicalManager concerned from the vendor at least two weeks prior to bid submission date failingwhich such request may not be entertained. The extension so granted should not exceed aperiod of eight weeks from the original date of submission of offers. Extension of only fourweeks could be given by the DG (Acq) and for further extension of four weeks, the proposalwith justification should be submitted to RM on file for approval.Technical Evaluation Committee (TEC)34. A TEC will be constituted by the SHQ for evaluation of the technical bids received inresponse to RFPs, with reference to the QRs, under an officer from the SHQ. It will include,apart from the representatives of the user service and maintenance agency, representatives ofQA. In addition, in cases where TOT is involved, TEC will also include representatives of PA TEC will also examine complianceof vendors to provisions of RFP as listed at Appendix B of the Schedule I. Non complianceof a vendor to any of the provisions in this Annexure would lead to rejection of his bid at thisstage. While preparingthe compliance statement, the TEC will ensure that the same equipment has not been offeredby two or more vendors. In such an eventuality, the equipment offered by the OEM will onlybe accepted. The following must be ensured:(a) An opportunity for the revision of minor technical details should be accorded toall vendors in an equal measure to ensure fair play.(b) No extra time to be given to any vendor to upgrade his product to make it SQRcompliant.(c) No dilution of SQR is carried out.(d) The original commercial quote submitted earlier must remain firm and fixed.36. The Director General (Acquisition) will formally accept the report of the TEC onrecommendations of the Technical Managers. If at the TEC stage, only one vendor is foundcomplying to all the SQR parameters, then the RFP would be retracted on approval of theDirector General (Acquisition). A review of the acquisition scheme would also be carried outby the TEC to derive the causes of such single vendor situation at TEC stage and detailswould be brought out in its report. Field Evaluations (Trials) will be conducted by the User Service on the basis of trialmethodology given in the RFP. The trial methodology should be approved by the PSOconcerned at the SHQ. The trial directive must specify the fundamental points Parameters not mentioned in the RFP shouldnot be considered for field evaluation. The validation of the support system andmaintainability trials, integral to and complimenting the trial programme of the weaponsystem should be held simultaneously, wherever feasible. Representatives of DRDO, QAagency may also be part of the field evaluation, on as required basis. A representative of theAcquisition Wing may also participate in the field evaluation as an observer. After each stageof the trials, a debriefing of all the vendors would be carried in a common meeting (whereverfeasible) as regards the performance of their equipment. Compliance or otherwise, vis-a-visthe RFP parameters, would be specifically communicated to all the vendors at the triallocation itself. However, Technical Evaluation and Acceptance Trials for these will be carried out.37(b) The trial team, for equipment being procured for more than one Service, will haverepresentatives of each Service for whom equipment is being procured. Such trial team willbe headed by representative from the Service nominated as the lead Service. There may be caseswhere trials are not visualised or trials need to be conducted abroad in vendor premises.Where field evaluation is not feasible, there may be possibility of conducting evaluationthrough computer simulation. In such cases, the exact scope of the trials shall be included inthe Statement of Case while seeking the AON. Similaractions as given in Para 37 would be taken in the cases where Trial Teams are deputed abroadfor evaluation purposes.39. There may be cases when, during the process of trials in India, it emerges that certainvalidations need to be carried out abroad in the vendor premises. Approvals for such validations abroad would have to be takenon file from the Raksha Mantri.40. In certain conditions the Acquisition Wing, particularly in cases involving integration ofsystems or sensitive equipment, can depute a multi-disciplinary Technical Delegation abroad Both could becombined as a Multi-Disciplinary Committee. The Technical Delegation should haverepresentatives, on need basis, from the user service, DRDO, Maintenance agency, QAagency and the Technical Managers. In addition, Acquisition Manager, and Finance Manageror their representatives will be included in the Empowered Committee. Such committeewould be constituted after due approval of the DPB.41. After the acceptance of TEC Report, all selected vendors would be asked to provide theirequipment for trials simultaneously in India (except when trials are to be conducted atvendor’s premises). Any vendor failing to produce equipment for trials by due date wouldnormally be given a grace period of 15 days to produce the equipment for trials. An additionalgrace period of up to 30 days may be obtained by Service Headquarters from their respectiveVice Chief and DG ICG keeping in view the practical time period necessary for trials. Equalopportunity would be provided to all vendors while granting such grace period. Whereverfeasible, the entire trials viz. The staff evaluation will analyse the field evaluationresults and shortlist the equipment recommended for introduction into service. The staffevaluation report will be approved by the Service HQ and forwarded to the Acquisition Wingfor acceptance. The Technical Manager would receive the Staff Evaluation Report, and afterdue examination, submit the report to the Director General (Acquisition) with hisrecommendations for acceptance or otherwise. In case no vendor meets the SQRs in the fieldevaluations then the case would be foreclosed on approval of Director General (Acquisition)and a fresh RFP issued after reformulating the SQRs. The result of technical trials andevaluation along with reasons for disqualification would also be intimated to vendors by theTechnical Managers.In this context apart from the vendors listed in Para 24, reputed integratorswould also be considered. Being a Turnkey Project, the trials are not initially envisaged tillestablishment of the Test Bed and hence it is essential to select the vendors with requisitecapabilities prior to issuing RFP. For such cases, a Detailed Project Report (DPR) would beworked out by the concerned SHQ. It should lay down the detailed scope of work involved,bill of material, approximate cost estimates and the time frame for project completion. Thisreport should be placed before the GSEPC for ratification. In certain complex cases, the DPR may be outsourced by SHQ, thejustification of which may be given in the statement of case for seeking the AON. Consequentto the AON, a committee would be formed comprising of representatives of user directorate,maintenance directorate, DRDO, DDP, Def (Fin), Technical Manager and any other agencyas deemed necessary, for carrying out the selection of the prospective vendors who would beissued the RFP. TOC provides expert oversight over the technical evaluation process. Defence Secretarywill constitute TOCs for selected acquisition proposals in excess of Rs 300 Crores and anyother case recommended by the DPB. A TOC will comprise three members- one Service Members nominated shouldhave adequate seniority and experience and should not be involved with that acquisition case.The TOC will be tasked to see whether the trials, trial evaluations, compliance to QRs andselection of vendors were done according to prescribed procedures. Mandate of TOC wouldalso include providing oversight on the adopted trial methodology during trials vis-a-vis trialmethodology given in the RFP and the trial directive. The committee will have to give itsruling, based on a majority decision, within 30 days which shall not be extended on anyground. The Technical Manager will clarify any queries raised by the TOC. TheTOC Report will be submitted to the Defence Secretary for acceptance.Contract Negotiation Committee (CNC)47. The process of commercial negotiations will commence, wherever necessary, after StaffEvaluation Report has been accepted by the Director General (Acquisition) and the TOCReport has been accepted by the Defence Secretary, as applicable. The standard compositionof the CNC shall be as indicated at Appendix B to this procedure. Any change in thecomposition of the CNC may be effected with the approval of Director General (Acquisition).Where considered necessary, a Service officer or any officer other than from the AcquisitionWing of the MoD may be nominated as Chairman of the CNC with the prior approval ofRaksha Mantri. The CNC would carry out allprocesses from opening of commercial bids till conclusion of contract. The sealedcommercial offers of the technically accepted vendors shall be opened by the CNC at apredetermined date and time under intimation to vendors, permitting such vendors or theirauthorised representatives to be present. The bids of the competing firms shall be read out toall present and signed by all members of the CNC.48. It would be desirable to negotiate the licence production contract along with the contractfor the finished product. In cases where this is not feasible, the purchase contract shouldinclude a clause wherein the vendor agrees to negotiate the licence contract at a subsequentdate, thus obtaining a commitment from the vendor to part with the ToT. A similar statement would be prepared in regard todeviations noticed in the delivery schedules, performance-cum-warranty, guaranteeprovisions, acceptance criteria, Engineering Support Package (ESP), etc.